Wisdot Southwest Region, September 2013, Solicitation Number SW 2

WISCONSIN DEPARTMENT OF TRANSPORTATION

September 2013 Bimonthly Solicitation

Scope of Services Narrative

Project purpose and need

Project 1670-00-32 will serve to preserve the integrity of two structures on USH 12 over the Baraboo River. This section of roadway and its structures serve a variety of users and are essential to the economic areasurrounding it.

Project 1674-00-02 will extend the service life of existing USH 12 due to rutting and pavement failures. It will also correct deficiencies in the existing USH 12/STH 159 intersection due to highway jurisdictional transfers made with the construction of the USH 12 Bypass around Baraboo.

Project description

Project 1670-00-32 is abridge rehabilitation project that will correct deficiencies in the bridge railing system and preserve the bridge deck on structures B-56-0153 and B-56-0154. Included in the project design are the replacement of the existing railing system and the installation of a polymer deck coating system on the two structures on USH 12 in the Village of West Baraboo over the Baraboo River. WisDOT’s Bureau of Structures will do the design work on the structures.

Project 1674-00-02 is a roadway resurface project on existing USH 12 that will correct pavement issues on two segments with a total project length of 2.75 miles. Segment one will correct concrete pavement and curb and gutter issues from Terrytown Road running southerly to approximately 750 feet south of South Boulevard (1.5 miles). Segment two will correct rutting or deteriorating asphaltic pavement on USH 12 from approximately 750 feet south of South Boulevard running southerly to approximately 2,000 feet south of STH 159 (1.25 miles). Segment two will also include the realignment of the USH 12/STH 159 intersection to remove the stop control condition on existing STH 159 and create a free flow movement with stop control to the south on existing USH 12 once the new USH 12 bypass is in constructed.

Included in the design work of the project will be to conduct a project review meeting with WisDOT internal staff and external municipal partners to evaluate specific problem locations, preliminary and final design, surveying, soil information, pavement design (15-year service life), environmental documentation (ER), hazardous materials assessment, TPP, utility coordination, and public involvement.

Projects 1670-00-32 and 1674-00-02 will be combined into one plan set.

Deliverables

Traffic Management Plan (TMP)-August 2014

Public Informational Meeting-June 2015

pER and ER Documents-November 2015

Design Study Report-February 2016

90% plans-March 2017

PSE-May 1, 2017

Schedule for deliverables

See Deliverables

Department provides

As-builts

Structure designs

Traffic Forecast

Project Agreement

Crash Data & Report

List of Utilities

Consultant requirements (listed in approximate rank order of importance)

Experience in urban and rural roadway design

Experience in structure design

Soil borings/reports and pavement designs

Strong ability to work with the public and local units of governments

Project management skills

Knowledge and experience in Section 106 environmental process

Familiarity with WisDOT right of way plat and TPP process

Experience in WisDOT FDM and PS&E process

Surveying capability and equipment

Special skills and expectations (listed in approximate rank order of importance)

None listed

Special instructions

The fixed fee will be negotiated based on a published percentage applied to the consultant’s estimated direct labor increased by a factor for indirect costs of 150% regardless of the consultant’s actual indirect rate as described in FDM 8-10-10. For this contract, the fixed fee will be based on 7.25% of the consultant’s direct labor multiplied by 2.5.

Interview information

No interviews will be conducted

Contact Information

Submit questions about this project to Jennifer Fowlerby 8:00 a.m. of the Monday following the publication. Failure to include the solicitation number and at least one project ID may prevent the question from being answered. No phone calls about the project will be accepted. Answers to project questions will be published on the WisDOT Internet site approximately one week before the Notice of Interest forms are due. The source person or firm will not be identified in the publication.

Instructions for consultants:

1. Download and save the solicitation scope of service narrative and its own Notice of Interest Questionnaire (NOI) file of interest to your computer. Rename the file according to the ESubmit convention outlined on the extranet at:

1. Complete the NOI portion, to a maximum of 8 pages, adhering to these guidelines:
2. All files must be in MS Word or Adobe PDF format. No files other than the NOI will be considered.
3. Submit only one NOI per firm. Firms with multiple locations and/or parent companies may not submit more than one NOI.
4. Additional comments may be added in narrative form after the tables in each question.
5. General formatting:
6. Do not add colors in the tables or to special fonts.
7. Limit font bolding to highlight only the most important words. Do not bold questions.
8. Use the Arial font, sized between 9-12 only. Only table labels should be font size 8.
9. Using bullets within tables is allowed.
10. Limited table column size changing is allowed, but expanding tables is not.
11. Deleting unneeded tables from the default form is allowed. Do not delete any questions.
12. Leave at least two blank lines between information and the next question.
13. Special instructions for NOI questions:
14. Question 2—be sure to identify time period for availability.
15. Question 3—if reference is WisDOT employee, it is not necessary to list full street address.
16. Question 6—to count words in narrative, if using some common version of MS Word, you may be able to go to your “Tools” menu, to select “Word Count function;” or, you may already be able to see the count in the lower left corner of your screen. Other MS Word versions may require a different tab and/or menu click to view and keep both a running and total document word count.
17. Minimize the number and size of pictures inserted. If file size is greater than 2 MB, review the use of pictures and consider converting any Word documents to a PDF.
18. Do not copy resumes or other external documents into the NOI form to supply firm qualifications.
19. Automatic disqualification will occur if:
20. Questions are deleted or changed.
21. The document is protected in any way that prevents WisDOT from copy-pasting information. Firms are allowed to protect their documents as "read-only;" however, in the following ways:
22. Conversion to PDF (without special protections)
23. Protecting Word document for "Comments" only! (not for "forms" or "tracked changes")
24. The NOI response is longer than 8 pages.

1. Please delete the scope of service narrative and these instructions before submitting the file to WisDOT.

1. You may express interest in more than one solicitation number, but you must return a separate Notice of Interest Questionnaire for each solicitation number you select and by each required deadline.

1. Follow instructions available on the consultant extranet for submitting the NOI electronically, through Esubmit at:

1. Firms will be notified if their submitted NOI has been requested under the Wisconsin Open Records Law and be given the opportunity to request the NOI be kept confidential, if it contains proprietary and confidential information which qualifies as a trade secret, as provided in s. 19.36(5), Wis.Stats., or is otherwise material that can be kept confidential under the Wisconsin Open Records Law. In the event the designation of confidentiality of this information is challenged, the undersigned hereby agrees to provide legal counsel or other necessary assistance to defend the designation of confidentiality.

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WISCONSIN DEPARTMENT OF TRANSPORTATION

September 2013 Bimonthly Solicitation

NOTICE OF INTEREST QUESTIONNAIRE

Wisconsin Department of Transportation

DT1824 3/2006 Ch. 84, 85, 86 Wis. Stats.

Use only the format furnished; changes or deletion of questions or format may disqualify you from consideration. Limit your response to 8 pages.

1. List credentials, qualifications and years experience for the project manager and other key staff you would assign to this project in the following table. If showing more than two individuals, add tables using the format provided. Key subconsultants may be listed. Be sure to clearly identify the subconsulting firm.

1. Workload Capacity - Describe your staff's capacity, availability and their ability to perform the work in a timely manner relative to present workload. Address the availability of the named key staff members, including competing commitments and the percent of time available for this project. If showing more than two individuals, add rows to the table below. Key subconsultants may be listed.

1. List recently completed or substantially completed projects for each key staff/project manager and provide contact name for each project. Only show the deliverables for which key staff/project manager were responsible on the project. If showing more than two projects, add tables using the format provided. Key subconsultants may be listed. Be sure to clearly identify the subconsulting firm.

4. If the projects listed in question 3 are not WIDOT projects, demonstrate your familiarity with WIDOT processes and procedures.

5. For projects with a DBE subcontracting requirement, list the DBE firm/s you intend to use and describe their role(s). If more than two DBE firms are involved, add rows to the table below. Repeat DBE subconsultants listed in question #2.

6. In 100 words or less, note any other pertinent information about your firm's qualifications for the project.

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[d1]Changed (and split into two) to 1674-01-02 and 1674-01-03. See pdf’d email in the ScopNOI folder for further information.