WHYALLA BASKETBALL ASSOCIATION

MINUTES – Sunday 1st March 2015 at 7 pm

Present- Pat Kemp, Heather Ledgard, Darren Hoffman, Melissa Crofts, Donna Milton, Danna Wallace, Jodie How, Dean Plane, Caroline Foran, Helen McLean, Lawrence McLean

Club Representatives - Wildcats - Dean Plane, Proxy Caroline Foran, Titans - Melissa Crofts, Proxy Donna Milton, Demons - Julian Kovacic, Bevan - TBC, Sharks - Danna Wallace, Proxy Jodie How

Apologies - Audrey Marks, Darren Quinn, Michael Quinn

Business Arising from Previous Minutes:

•No umpire meeting was held. Action: Pat to organise this meeting.

•What penalty is there for association umpires who do not turn up for the scheduled game? Action: Pat to add this item to the umpire committee meeting that is to be scheduled.

•Action: Pat to continue working with Robert Clarke re: entering umpire grades into the computer, and changing their grades in the computer. Due to the number of instances we have had, we need to ensure umpires allocated to games, e.g. senior games, are competent.

•Lightening game went well, 650 people attended.

•Finals program has been published, with a couple of minor changes made.

Standing Items:

•60 Years of Whyalla Basketball - Bevan keen to celebrate 60 years. Action: Lawrence to contact John Spooner re: celebration ideas.

•Air conditioning update / Canteen Air conditioner plan – Court 3 unit is still not operating. We are withholding the final payment until this has been resolved. Canteen air-conditioning needs to be discussed further as there are several issues affecting the solution.

•WBA still require a person to be responsible for securing sponsorship.

Minutes accepted by Heather, seconded Darren.

Financial Reports:

Juniors – presented, with outstanding accounts to be settled.

Seniors - presented to the committee

• WBNL game review / costing. Did we make any money? Heather presented a review detailing the income/expenditure for this game. At this stage the WBA have a small loss, but this was allowed for in the proposed budget. The game was a great publicity event for all, the team mixed with the crowd afterwards and feedback from the schools was all good. Financials – moved by Heather, seconded by Pat.

•Thank you to the sub-committee for the fantastic effort for making this a fabulous event a success.

Game’s Manager / Games Coordinator / Umpiring Report

•No complaints received to-date in regards to Games Managers.

•The Umpire Committee is still in need of a Chairman.

•Eligibility of trophy winners? If this ruling is not in our by-laws, then we revert to SA Basketball.

•Positive comments have been received about changes made to the Friday night games.

•Email received from Ian Waugh (Wildcats) Club umpiring - We believe the original intent was for club umpires to be assigned the lower senior grades. Club umpires have been getting allocated an A grade, U15 & U17 juniors. What, if any, is the official policy on this? We believe the A grade should be assigned the best association umpires & all juniors should be association umpires. (Item from last meeting)

•Finals Program - Clubs must advise of any issues at least 2 weeks before finals. Final changes are being made to the programme.

•Teams to supply scorer that is not playing in the game (email sent to all 19/2/15). Motion put forward - Titan’s representative to inform the team that is currently not supplying a correct scorer, that if there are any further breaches then their game will be a forfeit. Passed by all.

•Letter from Olly Rosalia re: forfeits. Motion put forward – The team that is responsible for the forfeit also receive an entry pass or a refund (this includes players and spectators). Passed by all.

•Good work by Robert Clarke (umpire trainer), making a difference on junior nights. Action: Pat to discuss recognition payment with Robert.

•There has been no response from other associations to assist with umpires for the finals. No support from the Country Council either so we will be using WBA umpires.

Correspondence Incoming

•Training provided to Star club members (information emailed to all).

•Whyalla Winter Calendar - Action: Team representatives need to advise their clubs that we will be starting games at 5 pm in the Winter Season and that some grades will be scheduled for a 10 pm timeslot. Action: Pat to ensure that when scheduling games timeslots are spread evenly and to also work around avoiding byes.

•There will be some grades that may only play 10 rounds, instead of 12 due to the number of teams. The question was asked if we should charge a lower fee? All were in agreeance for the fees to remain as is.

•Building Fire Safety Audit was received from Whyalla City Council. Action: WBA is working towards becoming fire compliant, and ensuring a fire/evacuation plan is in place.

New Business

•What can we, and what can't we claim on tax? If we pay GST on purchases then we can claim as long as we have the receipt and the items have been recorded.

•Gate Keeper still required urgently. No one has expressed an interest, so will keep looking. Action: Heather place add in newspaper (check with Keith on his days first).

•Tribunal Commissioner still required urgently. Still working on this.

•Games Manager's Air-Conditioner is in need of replacement. Proposal to have a new AC installed before next summer season. Action: plan for this to be done during winter ready for summer.

•Old coke fridge in canteen isn't working? Could a permanent display fridge be put in the upstairs office for finals and special events? Esky's are restrictive. The fridge in question has now been prepared, but there may be another fridge available for use upstairs. Action: Darren to check.

•Dedicated smokers zone needs to be re-enforced.

Meeting closed at 8.50 pm

Next Meeting - Wednesday 1st April at 7 pm