WCPA Board Retreat February 22Nd and 23Rd
WCPA Board Meeting December 8, 2005
Carroll College
In attendance: Louise Paskey, Michael Perry, Matt Suwalski, Steve Taylor, Sheila Jensen, David Sarnowski, Lisa Sarnowski, Amanda Hebert, Crystal Faledas, Betsy Bishop, Katie Wildman, Greg Iaccarino, Arcetta Butler
Absent: Nora McGuire, Diana Maki
9:50 am Icebreaker, Activity (Rock around the clock)
10:50 am Welcome, Go through new binders (Benefits statement, constitution, ACPA)
11:10 am Read Position Descriptions and discuss what is involved from the perspective of the person holding the position or the former member
How can the rest of the board help/support each member:
Past-President: Volunteer and help out at Careers in Student Affairs Conference
Student Activities: Get the word out around campus, help pave the way (i.e. if you get an e-mail from this representative, please read it, etc…
PDI Chair: Attend PDI, help out with getting info on the internet
President: Come to meetings, carve out time to do WCPA Work, make time to communicate with President and your constituents, be patient
Membership Administrator: Help keep list up to date, Use list to contact your constituency, if you know of someone new to your institution talk to them about joining WCPA, help with ideas of getting new members
Conference Chair: Recruitment of people for conference attendance, keynotes, presenters, committee members, contribute theme and conference ideas, work with Past-Presidents on Student Affairs 101
Publicity & Newsletter Chair: Communicate to groups to get articles for newsletter,
Communication/Technology: Provide updated information
Human Diversity & Standing Committee Liaison: Forward articles on Social Justice Education
Secretary: Help with Award Nominees, Help point out items to include on the minutes
Treasurer: Check before making a purchase and turn in receipts in a timely manner, notify when you receive any reimbursements from treasurer, Have institution make purchase so we can use University tax exempt status and have WCPA reimburse the institution if possible
Graduate Student Representative: Help bring graduate students to the attention of the rep
11:40 am Transition discussion with former and new board members
11:45 am Lunch, Discuss action items
1:30 pm Discuss date and times for Winter Retreat in Chula Vista and April Meeting
Thursday, February 23, 2006, Deming Way (Edgewood) 10:00am-6:00pm
Tuesday, March 28, 2006, Fluno Center or ECB (UW Madison) 10:00-4:00pm
Summer meeting at UW Milwaukee
1:50 am Reports and checking in
Officer Reports
A. President – Louise
PDI logistics, working with Katie and Lisa on this, more to report later
ACPA social with Minnesota at Ram Brewery
Is $325 okay to spend? Carolyn Approved
Worked with Steve on elections
Sheila officially elected as Secretary
Working on finding a President-Elect
Still need a Dimensions of Wellness Representative
Louise to follow up on some suggestions
Carolyn to follow up on Phil Tompkins
Amanda to follow up on her campus
Matt Sarnowski also following up on his campus
B. Past-President – Steve
Louise has been working very hard. We are going to see some fun changes this year. Good work, Louise! Very excited and proud to have Louise as our leader. Let’s all support her.
C. President-Elect – Vacant
D. Treasurer – Carolyn
Our total income was $11, 200 so far. We spent over $14,500 on the conference.
Our projected income was $18,000 so we have a lot to make up.
We need to work on making money on the PDI and on next year’s conference.
Award for Program Presentation – we will pay for one registration (plus membership, early bird rate). Sheila - Add to award criteria that if more than one person presents, the same amount will be given and needs to be split between the presenters. The presenter need only submit their program for ACPA, not necessarily be accepted to receive the funding.
E. Secretary – Sheila
Member at large/Area Rep Reports
A. Residence Life – Crystal
B. Dimensions of Wellness – Vacant
C. Academic and Career Advising – Diana
D. Student Activities, Admissions, and Orientation – David
Working on getting directories for different areas he represents
Reorganizing programming board and how this may turn into a presentation
Issues of facebook and ads
E. Senior Student Affairs/Judicial – Nora
F. Graduate Student - Michael
Committees/Coordinators
A. Human Diversity and ACPA Standing Committee Liaison – Amanda
Working with Katie Vanroosenbeek on a Transgender Program to put on the website
Discussion questions for the movie “Crash”, distribute and maybe put in the newsletter
Keeping up to date on current issues
B. Publicity & Newsletter – Arcetta
Hope to have Newsletter out on December 23. Please submit to Arcetta by December 20. Choose
your own deadline to have articles submitted to you, as long as they get to Arcetta on the 20th.
We need a name for the WCPA Newsletter, contest has not worked.
Could we come up with a name at our Winter retreat?
Arcetta to work with Louise on the Great Lakes Journal
C. Communication/Technology – Matt
Website is down and reverted to old format. Matt can make changes, but they won’t be
live for a while
Please put your report on the message board after today’s meeting
Also, post job opening on this, PDI, Conference, and Newsletter
This is linked through our website
Paypal went well for conference and we can also use for PDI
Going to create a section for hot topics, bi weekly. Please post a response to get things started.
Working on web-based submission form for people who want to ask general questions.
Working on conference registration and membership listing on the website, too
D. Conference Chair – Katie, Greg
Very positive evaluation from the conference!
Decided to change our location to the Chula Vista
Financial
Participants will get the state rate, can stay over on a week end night after conference, saving on
room rental rate, saving on food a lot, no service charge on food, save approximately $4,100.
Katie and Greg visited and thought it was great. Water park, golf discounts, and boat ride and
upgrades available for rooms are some of the perks
Dates: change student conference from Friday to Saturday? Yes.
October 18-21, 2006
Board meeting on Wednesday, conference Thursday and Friday,
Student conference Friday and Saturday
Katie to confirm dates with Chula Vista
Hoping to set up a committee for conference planning
Need themes, keynote, other ideas (dealing with change??)
Dave wants some “save the date” cards for the conference to hand out at NACA
F. Membership – Betsy
Selection of functional area, when they select “other” who works with them?
We need to look at the categories we use.
Betsy to look at what ACPA has for functional areas
Have many more categories and we choose which rep they go with
G. Professional Development Institutes – Lisa
Mental Health and Today’s College Student, Brenda O’Beirne to do a 90 minute keynote, followed
by a panel discussion.
Discussion about the functional areas to include on registration form
Purpose of the PDI? Provide low cost, local professional development
Who we are looking at for panelists – Katie and Louise working on this
Member labels, working with Greg on this
E-mail for save the date, coming soon
Deadline is February 8, because need to order food by then
3:15pm Great Lakes Journal Discussion
Quoted from Louise’s e-mailed responses to their queries:
1. Does your state currently have a journal that is broad in nature for student affairs practitioners and scholars? If so, how successful has it been and who publishes it?
No, we don't.
2. Is there value in having a regional journal? Why or why not?
Yes, it provides more opportunity for graduate students, student affairs professionals to get their articles published and is an added benefit in providing professional development to our state members.
3. What should be the focus of the content of a regional journal (strictly research or should it also include best practices, feature articles, book reviews, etc.)?
The WCPA Board felt the emphasis should be on best practices (what are other people doing, learning?)- Make it a Regional "About Campus" publication with collaborationfrom the academic side.
4. How should the editorial board be organized?
Each state could have a member at large on the board, along with some faculty representation.
5. What resources might your state association be able to provide to the journal?
· Help with funding (dependent ofcourse oncost,). A thought would be tohave some fundraising to help with cost (promote space for advertisements within publication).
· Shoulder tap others within our state to submitpublications.
6. Should it be published electronically, in paper format, or both?
WCPA Board felt that in order for it to have credibility it should be in paper format if cost isn’t an issue.
7. How often should it be published?
Quarterly.
8. Offer any other ideas you may have about the concept.
The WCPA Board is supportive of this, let’s continue the discussionand see what others are thinking!
3:20pm Meeting adjourned