Wakefield Elementary School
PTA Board Meeting Minutes
Date: June 3, 2014 Time: 4:30 pm
Meeting called by: Cheryl Simpson Type of meeting: Standard
Facilitator: Cheryl Simpson Timekeeper: Shana Lentz
Minutes: Stacie Topp Location: Media Center
Attendees: Cheryl Simpson, Gina Vitrano, Susan Lenihan, Rosemary Ros, Tara Edwards, Chris Merrin, Stacie Topp, Ashley Laurel, Shana Lentz, Lisa Fore
Absentees: Kellie Stobie, Victoria Privott, Danielle Quiocho
I. Call to Order
•The WES PTA Board meeting was called to order at 4:30 pm.
II. Approval of Minutes
•The minutes from the May 2014 meeting were approved.
III. Presidents Update
•Cheryl and Rosemary report that 8 more Smartboards are needed. The quote for the boards and installation from Mrs. Smith was $18,384. This does not include the electrical connection through a Wake County approved electrician. They will talk with the 5th grade teachers since the smartboards do not fit well in the trailers and the teachers seem to prefer document cameras which cost about $180.
•The Board voted and passed the motion to buy 8 Smartboards.
•Board meetings for the 2014-2015 school year will remain on the first Tuesday of the month at 4:30. The next board meeting will be July 8th.
•Rosemary and Cheryl will be going over the PTA calendar shortly.
IV. Teacher’s Report
•Bright ideas will be starting at WES. This is similar to AIG but for the K-2 students. There will be a teacher training on this.
•Discovery Education, which is a science and social studies website, will have a training at the school. WES will be become the base for this in Wake County.
•TA’s will not be doing carpool in the mornings next year. Specialists will be used instead. It was discussed whether or not PTA could assist in getting volunteers to help with this however, it might be difficult to get people to commit.
•Ashley said that she would update the Staff Directory board in the lobby and will hopefully have it competed by the start of the new school year.
V. Principal’s Report
•Ms. Privott was not in attendance.
VI. Treasurer’s Report
•Susan reported that the final payment was made to Boosterthon in the amount of $110.40. The down payment of $2000 will be paid next week for next year’s Boosterthon.
•We have not received the final invoice for the yearbooks.
•$165 will be donated for 3rd grade dictionaries.
•Still awaiting the bill for bus field trips from Mrs. Dubuque.
•We need a formal quote on the document cameras.
•The Kindergarten team did not use their grant of $500 this year. They will need to apply again next year for a new grant.
VII. VP of Membership
•Volunteer Appreciation night went well.
VIII. VP of Guidance
•We need to find a way to announce that the school store will be open during Kindergarten Orientation next year. Perhaps adding it to the flier, adding it to the phone call or putting it on the website. Very little was sold this year.
•Jenn Scherrer will be bringing in Track 2 teacher appreciation treats next week.
IX. VP of Communications
•Rosemary stated that the number of hits on FB is up 200 likes.
•The website counts are the same.
•Parent Update will go out tonight.
•Newsletter went out last week.
•There are a lot of extra yearbooks to sell due to a printer error..
•No update on the playground equipment.
•5th grade celebration went well. The kids enjoyed it.
X. VP of Events/ Fundraising
•Kellie was not in attendance.
XI. Adjournment
•Meeting was adjourned at 5:35 pm.
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