VI Infantteacher Procedureschecklist

VI InfantTeacher ProceduresChecklist

Referrals originatingfromparentsanddoctorstotheLEA(LocalEducationAgency)

LEAmustmakereferral toECI(EarlyChildhoodIntervention) no morethan7 days from referral

LEAChildFindfollows upwithECIwithin45 days on action taken

Referrals originatingfromtheECIProgram

receivedReferralDocumentsfrom ECICaseManager

CopyofEyeReportofDocumentthatcontainsrequiredinformation

CopyofBasicfamilycontact information

NoticeConsenttorefer toLEAfor Evaluation

Consentfor Assessmentsand Evaluation

Copiesofanyrelevantmedicalrecords

Checkthatthe FamilyresideswithintheLEAboundariesbefore proceeding

Conduct VIspecificevaluations(Includeinformation providedbyparents/caregivers)

FunctionalVisionEvaluation

Learning MediaAssessment

Orientation MobilityEvaluation

Evaluationcompletedwithin45 daysofECIreceiptofinitialreferral

Sendcopyof EvaluationReports to ECIuponcompletion

Participating in theIFSPtoReviewtheAssessments

Havea discussion withtheECIcase manager toreviewallcompletedVIandO&M assessmentsandrecommendationsfor services.

RespondtoECI10-daynoticeofallIFSPmeetings

Communicate Meeting timeand location withO&M ifappropriate

Ifchildqualifies,prepareservicerecommendationsandproposedgoalsfor IFSP

Complete VI relatedpaperwork annually

VI paperwork (to include ECC)

TSBVIInformation giventoparents/guardian

Consentfor ReleaseofConfidentialInformation(TEA)

ProvidecopyofFederal/State/Localagenciesthatservethe visuallyimpaired

Bring DistrictregistrationPacketfor the familyornotifyschoolofparentregistration

Facilitategetting thecompleted packetandother LEAdocuments totheregistrar(LEAofresidenceprovidesservicesevenif the setting isoutside ofthe district’sboundaries.)

ProofofResidenceintheDistrict

BirthCertificateor letter thatparentsareintheprocessofobtaining one

SocialSecurityinformation,ifavailable

Immunizationrecords(TheLEAcannotrefuseto register aninfantbecauseofthe lackofimmunizationrecords.)

September, 2016

ProvidingtheProgramService

LEArequiresregistrationcompletedandreceiptofIFSPprior to beginning services

Reportinformation toPEIMSpersonnelrelated tofirstdayofservice

Order anyinstructionalmaterialsneeded tosupportthe program onQuotaFunds

Providethe TVIandO&M,ifappropriate,services as specified inthecurrentIFSP,all year, up to nomorethan 2consecutiveweekswithoutservice (subject to parent need)

CoordinatewithO&M to mutuallyreinforcetheIFSPgoalsobjectives

Participatein Annualand6 month IFSPReviews

(onlyneedtosignreviewbut notattend,if VI/O&M servicesremainthesame.)

Review6mo.reviewdocumentwithin5 days,ifyoudidnotattendin person

UpdateFVE/LMAandO&M assessmentsannually

Documentvisitswithrequiredinformation,and sendthe originals totheECImonthly

_Maintain LEAeligibilityfolder oninfants(referraldocumentsfromECI,evaluationreports,copyofprogressnotes,eyereport,ECIproceduralsafeguards/consenttotestandto provide services, TSBVI &Release ofConfidentialinformation,and allIFSPdocuments)

ReferraltoPPCD

WorkwithECIcasemanager to facilitate the familytransition (begin planning at 2)

Then meeting withthedistrictappraisalstaff (at least 90 days before transition)

UpdateallFVE/LMA,andifappropriate,obtain updatedO&M evaluationprior tothe scheduledappraisal

Makesure an EyeReportand VI “specialfactors” documentation formisup-to-dateandcompleteprior to FIE

Participatein the LEAassessmentsto provideassistancetotheappraisalstaffin modifying materialsand proceduresto optimizethetesting results

ARDtoPPCD

WorkwithLEAChildFindcontact 1 mo.prior tostudent’s3rd birthdaysothe homecampuscanschedule anARD

DiscussthePPCD services, andthe ARDprocedureswiththe family

AssistinthewritingofPLAAFPanddraftIEPgoalsand objectives forVIspecificskills to proposeattheinitialARDmeeting

CoordinatewithO&M,ifappropriate,toparticipateintheARD

Prepare ARDpaperwork,including VI goals and objectives

Attendthe ARD

Facilitate asmooth transition to PPCDprograms or other services