Updates to COD Technical Reference

2006 – 2007 COD Technical Reference

June 2006

Change Tracking Log

Updates to COD Technical Reference
Section /

Change(s) Made

Page(s)

Volume II – Common Record Full Participant Technical Reference

Volume II: Table of Contents / Updated the page numbers for Volume II, Section 2 and Volume II, Section 3 / II – iv
Volume II, Section 2 – Full Participant Message Classes / Added a note to indicate that the message classes for ACG and National SMART will be available for use after December 16, 2006 / II – 2 – 2
Volume II, Section 2 – Full Participant Message Classes / Added a note for the Non-Program Specific, Non-Award Year Specific, AND Non-Program Specific, Award Year Specific Message Classes that these are applicable for ACG and National SMART after December 16, 2006. / II – 2 – 3
Volume II, Section 2 – Full Participant Message Classes / Added Program Specific, Award Specific Message Classes for ACG and National SMART.
Note: These message classes are available after December 16, 2006 / II – 2 – 4
Volume II, Section 2 – Full Participant Message Classes / Added a note for the Negative Disbursement System Generated Response that it is applicable for ACG and National SMART after April 14, 2007. / II – 2 – 6
Volume II, Section 2 – Full Participant Message Classes / For the two Receipt Message Classes, added the ACG and National SMART incoming message classes to the Data Description field. / II – 2 – 6
Volume II, Section 2 – Full Participant Message Classes / Added a note for the Pell SSN/Name/Date of Birth Change Report that it will contain ACG and National SMART data after April 14, 2007. / II – 2 – 7
Volume II, Section 2 – Full Participant Message Classes / Added a new section entitled “Academic Competitiveness Grant (ACG) Full Participant Report Message Classes”. This section includes information for the new ACG reports which will be available after April 14, 2007, except for the ACG ESOA, which will be available after July 29, 2006.

ACG Data Requests
ACG Data Request Response
ACG Multiple Reporting Recording (MRR)
ACG Reconciliation Report
ACG Year-to-Date Report
ACG Text File
ACG Pending Disbursement Report

/ II – 2 – 8, 9
Volume II, Section 2 – Full Participant Message Classes / Added a new section entitled “National Science and Mathematics Access to Retain Talent (SMART) Grant (ACG) Full Participant Report Message Classes”. This section includes information for the new National SMART reports which will be available after April 14, 2007, except for the National SMART ESOA, which will be available after July 29, 2006.

National SMART Data Requests
National SMART Data Request Response
National SMART Multiple Reporting Recording (MRR)
National SMART Reconciliation Report
National SMART Year-to-Date Report
National SMART Text File
National SMART Pending Disbursement Report

/ II – 2 – 10, 11
Volume II, Section 2 – Full Participant Message Classes / Added the following note regarding Direct Loan Reports:
Graduate PLUS data will be incorporated into the reports beginning August 12, 2006. The information will not be presented as a separate line item. Instead, Grad PLUS and Parent PLUS information will be presented together. / II – 2 – 12
Volume II, Section 3 – Common Record Layout / Added the following business processes:

Establish Academic Competitiveness Grant (ACG)
Establish National Science and Mathematics Access to Retain Talent (SMART) Grant

/ II – 3 – 1
Volume II, Section 3 – Common Record Layout / Updated the paragraph discussing the current schema version. After December 16, 2006, the COD System will begin using Version 2.0e (no longer 2.0d) for the 2006-2007 Award Year and forward. / II – 3 – 2
Volume II, Section 3 – Common Record Layout / Added the following note regarding the DL Graduate Block:
The Common Record XML Schema Version 2.0e includes a DL Graduate PLUS Block. This block is reserved for future use and will not be used for either 2006-2007 or 2007-2008 award year processing. As such, schools should not use the DL Graduate PLUS Block for 2006-2007 and 2007-2008 Direct PLUS Loans made to eligible graduate and professional students. / II –3 – 2
Volume II, Section 3 – Common Record Layout / Updated the columns under the “Element Requirements for Various Business Processes” heading to include the new business processes

A = Establish ACG
S = Establish National SMART

/ throughout
Volume II, Section 3 – Common Record Layout / Updated Field #1 to indicate a change in the XML Schema Version from 2.0d to 2.0e. / II – 3 – 3
Volume II, Section 3 – Common Record Layout / Updated Field #42 <CitizenshipStatusCode>, stated for ACG and National SMART, the value must be 1 / II – 3 – 18
Volume II, Section 3 – Common Record Layout / Updated Field #49 <StudentLevelCode>, stated for ACG, the value must be 0, 1, or 2; and for National SMART, the value must be 3 or 4. This tag is also required when establishing an ACG and National SMART grant. / II – 3 – 20
Volume II, Section 3 – Common Record Layout / In Field #54, added the following Complex Elements:

<AcademicCompetitivenessGrant>
<NationalSMARTGrant>
<DLGraduatePLUS> -- although this tag is not used in COD processing for the 2006-2007 Award Year.

/ II – 3 – 22
Volume II, Section 3 – Common Record Layout / Updated Field #57 <FinancialAwardAmount>, added the maximum award amounts for ACG and National SMART based on grade level. / II – 3 – 24
Volume II, Section 3 – Common Record Layout / Updated Field #62 <FinancialAwardID>, added the format and valid field values for ACG and National SMART. / II – 3 – 26
Volume II, Section 3 – Common Record Layout / Added new Field #81 <EligibilityPaymentReason> / II – 3 – 34
Volume II, Section 3 – Common Record Layout / Added new Field #82 <RigorousHighSchoolProgramCode> / II – 3 – 35
Volume II, Section 3 – Common Record Layout / Added new Field #83 <ProgramCIPCode> / II – 3 – 35
Volume II, Section 3 – Common Record Layout / Added new Field #84 <AdditionalUnsubsidizedEligibilityIndicator> / II – 3 – 35
Volume II, Section 3 – Common Record Layout / Added new Field #85 <PreprofessionalCourseworkIndicator> / II – 3 – 35
Volume II, Section 3 – Common Record Layout / Added new Field #141 <MPNExpirationDate> / II – 3 – 54

NOTE: All changes in this update are NEW as a result of HERA.

June 2006 (2006-2007) COD Technical ReferencePage 1 of 3

June Change Tracking Log