To Be Approved at 2016 Ocd Business Meeting

1

DRAFT as of 05/24/2015

(TO BE APPROVED AT 2016 OCD BUSINESS MEETING)

ICA Organizational Communication Division, Business Meeting Minutes

San Juan, Puerto Rico May 24, 2015

Introduction of Officers and Approval of Minutes

Craig Scott(Rutgers U) welcomed members and introduced the Officers: Past Chair: Ted Zorn (Massey U); Chair: Craig Scott (Rutgers U); Vice-Chair: Bart van den Hooff (VU Amsterdam); Secretary: Jennifer Gibbs (Rutgers U); Student Representative: Scott Banghart (UCSB). Scott asked members if they had read the 2014 OCD Business meeting minutes online, and asked for approval. No changes were made. Jim Anderson (U Utah) made a motion for approval and Dennis Mumby(UNC Chapel Hill) seconded. The motion passed.

Conference Statistics

Van den Hooff discussed the 2015 Preconference on Organizational Communication Division Doctoral Consortium: Your Academic Career in a Globalized World. There were 16 attendees. The mentors were Boris Brummans, Janet Fulk, Rebecca Gill, Dennis Mumby, Amanda Porter, Ron Rice, Keri Stephens, Consuela Vasquez, and Connie Yuan. The sponsors included STAR Funds and VU Amsterdam.

Scott discussed paper submissions for the 2015 conference. There were 184total paper submissions including abstracts (164 last year, 158 in 2013); There were 122 competitive papers (114 last year and 110 in 2013), 8competitive panel submissions (9 last year, 12 in 2013); and 54 extended abstracts (for Research Escalator, 41 last year, 35 in 2013); We accepted 82competitive papers, 5 panels and 40 extended abstracts for the 2015 conference. The acceptance rate was 67% for competitive papers,63% forcompetitive panels. Including our Research Escalator papers, we had 127 papers accepted, for an overall acceptance rate of 69%. This compares to an overall acceptance rate of 60% in 2014. Student papers had a 51% acceptance rate for competitive papers and 89% for Research Escalator. ICA allocated 21 paper and panel session slots, (17 last year), which included 3 Brief Entertaining Scholarly Talks sessions and 1 double session (Research Escalator). ICA allocated 11 slots in the interactive poster session (7 last year). All slots were used. Not all submissions with two “yes” votes were accepted, indicating that submission quality is strong.

Scott thanked all the 2015 conference paper readers, including the Research Escalator organizers – Josh Barbour (UT Austin) and Kathy Krone (U Nebraska) – and mentors, respondents, and chairs. He then thanked the paper readers, top paper reviewers – Lars Christensen (Syddansk U), Paaige Turner (Webster U), and Scott D’Urso (Marquette U) – and acknowledged 5 star reviewers: Will Barley (U Illinois), Brenda Berkelaar (UT Austin), Chih-Hui Lai (Nanyang Technological U), Rahul Mitra (Wayne State), and Jeff Treem (UT Austin).

Presentation of Division Awards:

Top Papers: Scott then explained the procedures for selecting the top papers. The 10 highest rated papers were read by a committee of 3 people to make the selection. Scott asked the top paper award winners to come up for a group photo. They were provided their certificates at the Top Paper Panel. Those papers were the following:

•Discourses of an Organizational Tragedy: Emotion, Sensemaking, and Learning After the Yarnell Hill Fire - ElizabethAnnWilliams (Colorado State U),AndrewIshak (Santa Clara U)

•Resituating Organizational Knowledge: Violence, Intersectionality, and the Privilege of Partial Perspective - KateLockwoodHarris(U Missouri)

•Unwavering Resilience: A Structuration Analysis of Local Liberians’ Organizing Efforts to Prevent the Spread of Ebola - StaceyL.Connaughton (Purdue U),LiliyaYakova(Purdue U),KaiKuang(Purdue U),JasmineLinabary(Purdue U),ArunimaKrishna(Purdue U),AgaptusAnaele(Ohio U)

•Social Media Policies and Corporate Social Responsibility [Top Paper] - CynthiaStohl(UCSB),MichaelAndreasEtter (Copenhagen Business School),ScottBanghart (UCSB),DaJungWoo (UCSB)

The Top Student Paper Award was presented to Emmanuel Wathelet (U Catholique de Louvain) for her paper “The Organizational Author (and the Need for His/Her Disappearance). Travel awards of $300 each ($600 from division money and $300 from ICA matching funds) were awarded to the top three student papers, including Lik Sam Chan (USC) for “The Dialectic of Creative Identity Work: Ethnography of a Hong Kong Advertising Agency” and Jessica Lynn Ford and Seth Frei (UT Austin) for “Training for the Unthinkable: Examining Message Characteristics on Motivations to Engage in an Active Shooter Response Video”. Waivers were given to the two student volunteers and one randomly chosen reviewer. $1300 in STAR Funds were given to students attending the doctoral consortium to refund registration fees and to help support those travelling in from outside the U.S. $950 of Redding Endowment money was awarded to 4 other students ($200-$250 each) to provide support.

Scott explained that Waveland Press had generously donated $500 for five awards. The first award was for the Top Interactive Paper and came with a $200 award. The selection committee consisted of Gail Fairhurst (U Cincinnati), Mikkel Flyverbom (Copenhagen Business School), and Vivian Sheer (Hong Kong Baptist U). There were 11 eligible papers and the selection criteria were: (1) visual quality, (2) interactive quality, and (3) research quality. The winner of this award was Theresa Castor (U Wisconsin-Parkside).The second award was called Best of the BEST and came with an $100 award for each of 3 winners. There were 9 eligible presentations in each of three panels (27 total) and the selection criteria were (1) entertainment value and (2) scholarly value. The 3 respondents for each session served as the selection committee. The criteria were entertainment value and scholarly value.The winners of these awards were Andrew Pilny (U Kentucky), Jeff Treem (UT Austin), and the team of Anna Wiederhold (U Nevada) and Sarah Blithe (U Nevada).

Gibbsdiscussed the nomination procedures and the history of the W. Charles Redding Dissertation Award. This year, there were 11 dissertations submitted and the review committee included Jennifer Gibbs,Chair, Stacey Connaughton (Purdue U), Kate Lockwood Harris (U Missouri), Peter Monge (USC), and Anne Nicotera (George Mason U). Gibbs thanked the judges and announced the winner: Will Barley (U Illinois), for his dissertation “Cloudy with a Chance of Partnership: How Weather Researchers Shape Science to Support Collaboration” (Advisor: Paul Leonardi, UCSB). Barleyreceived a plaque plus a $500check and since Leonardi was not present, he received his plaque in the mail. Gibbs thanked the committee for their hard work.

Ted Zorndiscussed the history of the Fredric M. Jablin Award for Outstanding Contributions to Organizational Communication. He thanked the committee of Ted Zorn (Chair), Keri Stephens (UT Austin), Patty Sias (U Arizona), and Ling Chen (Hong Kong U) for their work on the committee. Zorn explained the process and criteria, andgave a summary of the winner’s work: Janet Fulk (USC). Fulk came up to receive her award.

Scott announced that he was going to do a photo with all the prior OCD Chairs after the meeting, but unfortunately time did not allow for this.

Reports

ICA Board: Scott reported from the business meeting:

1.Nosh Contractor (Northwestern U) was voted an ICA Fellow

2.Treasurer Ted Zorn reported that we are a healthy association in that our conferences break even andour journals make money. Changes are also underway to make Communication Yearbook more journal-like and a new editor is taking over.

3.ICA Executive Director Michael Haley is retiring

4.Cynthia Stohl is now heading a task force regarding division allocations and member numbers and is chairing a committee to replace Michael Haley

5.A potential reviewing scandal was discussed.

6.The Communication Director would like you to communicate with him so he can communicate with you

7.Amy Jordan is doing focus groups with ICA members to solicit feedback

ICA 2016:

Cynthia Stohl announced the ICA 2016 conference, to be heldJune 9-13 in Fukuoka, Japan. Participants will fly to Tokyo and take a 5-hour train or a 1-hour flight. Stohl reported that Delta has a non-stop flight from Honolulu and that the hotel islocated away from the Fukushima reactors (so don’t worry). The conference hotel is the largest Hilton complex in Asia and rooms will be $150 / night or less. It is recommended to make reservations early due to exchange rate fluctuation. Food is cheap and breakfast is included, although the registration fee will be higher. The conference theme will be “Communicating with Power”. Submission of individual papers as well as theme sessions is encouraged. The Division Preconference Planner will be Craig Scott and the Division Program Planner will be Bart van den Hooff.

Finances:

Scott then discussed the division finances. The 2015 income was $4,473: This included the ICA allocation and carryover for 2015 of $2,573, sponsorships of $1,900 ($500 Waveland Press, $900 VU Amsterdam, $250 from Rutgers U, and $250 from MCQ).

The expenses were: $3,900 (estimated to date). This included the reception of $1,500, travel awards of $600, Plaques and awards $200, Top Student paper $150, 4 Waveland awards of $500, reviewer awards of $50, and the preconference of $900. This leaves a balance of $573 (estimated).The Redding Endowment balance is $29,000 ($1,450 was spent) and the STAR Fund balance is $1,900 ($1,300 was spent).

Old Business

1. Awards follow-up:

Proposal

Scott made a recommendation not to reconsider the Engaged Organizational Communication Award given the previous controversy over it. The motion passed with no discussion.

Description: The Engaged Organizational Communication Research Award honors an individual scholar or team of scholars for a body of work that has contributed to community engagement, successful group or organizational interventions, advocacy and/or political policy work, or the solution of organizational communication problems. The selection committee judges the contributions of a scholar or team based on the strength of his, her, or its published work, including, but not limited to, its conceptual foundation, argumentative clarity, and rigor; the scholar’s or team’s productivity; and the impact of the body of work.

Scott announced that the Early Career Award will be implemented for next year and named Rebecca Meisenbach (U Missouri) as Committee Chair. The first award will be made at the next ICA. A call for nominations will be forthcoming.

Description: The Early Career Organizational Communication Scholar Award honors a scholar no more than six years past receipt of the Ph.D. (e.g., if the award is to be presented in 2009, the nominee should have received his or her Ph.D. degree no sooner than January 1, 2003) for a body of work that has made a significant contribution to the field of organizational communication and shows promise for continued development. The selection committee judges the contributions and promise of a young scholar based on the strength of his or her published work, including, but not limited to, its conceptual foundation, argumentative clarity, and rigor; its influence on the field (e.g., as judged by positive citations); the scholar’s productivity at a given career stage; and the promise of existing work serving as a springboard for continuing organizational communication scholarship.

2. Student Representative Position:

Scott Banghart gave a report of his role, which is to give voice to graduate student members in decision-making, serve as an information liaison for issues related to early members and students, and to participate in the early career network at the association level.

Proposal

Scott made a proposal to elect one student representative every two years for a 2-year term going forward. Dennis Mumby called to question. Linda Putnam (UCSB) seconded the motion. The motion passed unanimously.

3. Redding Endowment Committee:

Peter Monge (USC) presented a report from the Redding Endowment Committee. Historically, $10,000 was raised in the mid-1980s for the Redding Endowment. It was put in a close-to-zero savings account and did not grow. Eventually it was moved to an investment account and it grew from $10,000 to $29,000 – now it is well over $30,000. Given this favorable return, the committee was charged with figuring out how to use the additional money while preserving what was in the fund.

Proposal

Given that the account has averaged a bit over $2,000 per year in interest, Monge proposed (1) to take a maximum of $2,000 out of the account per year to fund the Redding Award as well as student conference travel, and (2) to examine these figures annually and adjust them based on the portfolio performance.

After some discussion, Cynthia Stohl moved to accept the proposal. Jim Anderson (U Utah) seconded the motion. The motion passed unanimously. Scott mentioned that we spent less than $2,000 this year and thanked Peter Monge and the committee for their work.

New Business

1. Paper Reviewers and Nominations

Proposal

Scott presented a paper reviewer proposal.

Problem: our by-laws require approval of reviewer slate at the business meeting. However, we often need more reviewers later and have volunteers but can’t use them, some reviewers do not follow through, and we don’t know how many submissions we’ll have in advance or in which areas.

Proposal (would not involve a by-law change): add a statement to the slate we approve: “Up to 15 ICA Organizational Communication Division members with doctorates at the discretion of the program planner.”

Discussion:

• Steve May (UNC Chapel Hill) asked why not propose a by-law change, as no one has ever objected to adding paper reviewers. Letting the paper organizer do it would not differ from what we have always done in the past.
• Scott said that we talked about that but a by-law change would take longer and require a vote. This is a more immediate fix. We usually just approve the slate without vetting potential reviewers.
• Ted Zorn supported the proposal suggested by Steve and asked how many papers each reviewer receives. He said it was 8-10 when he was chair and that it was a big task to take on, so it would be good to consider more reviewers so each has less papers to review.
• Scott said that this year the maximum was 7 papers, but several people were only willing to reviewer 4 or less. In the old days some people reviewed over 30.
• Keri Stephens said there were 60-70 papers total this year and that they tried to under-promise and over-deliver, saying up to 9 but only assigning 7 each.
• Scott said this would give added flexibility if there were additional submissions.
• Cynthia Stohl reinforced assigning as few papers as possible to each reviewer and mentioned that other division only have 5. She said it is great that the OCD requires a doctorate to review. This is a good short-term solution.

The motion passed unanimously.

1. Reviewer Slate and Nominations

Scott explained that the 2015 Conference Paper Reviewer Nominating Committee consisted of Stephens, Chair, Chih-Hui Lai (Nanyang Technological U), and Rahul Mitra (Wayne State) and thanked them for getting us to a slate of 64 volunteers. This includes quite a bit of diversity in epistemological approach, gender, and university, and over 40% of reviewers are outside the U.S.

Stephens presented a report from the Reviewer Nomination Committee and reminded reviewers that they should make time for this in November since many people do multiple voluntary tasks for the division. She thanked everyone for being so responsive and announced that 64 have agreed to review.

The reviewer slate, solicited by the committee for 2016 was presented and included the following people:

Hassan Abu Bakar, Lindsey Anderson, Yannick Atouba, Mariaelena Bartesaghi, Nicolas Bencherki, Ryan Bisel, Steffen Blaschke, Jamie Bochantin, Justin Boren, Peggy Bronn, Patrice Buzzanell, Andy Chuang, Stacey Connaughton, Charles Conrad, Katherine Cooper, Francois Cooren, Stephen Croucher, Disraelly Cruz, Anupam Das, Marya Doerfel, Michael Etter, Bertrand Fauré, Mikkel Flyverbom, Finn Frandsen, Cindy Gallois, Rebecca Gill, Davide Girardelli, Griselda Guillen, Kate Harris, Jennifer Heckman, Dini Homsey, Stefan Jarolimek, Kerk Kee, Kathy Kelley, Catherine Kingsley Westerman, Erika Kirby, Kathleen Krone, Timothy Kuhn, Dan Lair, Sunny Lee, Nan Li, Kirstie McAllum, John McClellan, Robert McPhee, James Olufowote, Shawna Redden,

Johanne Saint-Charles, Philip Salem, Vivian Sheer, Mary Simpson, R. Tyler Spradley, Katie Sullivan, Maureen Taylor, Paaige Turner, Consuelo Vasquez, Michelle Violanti, Matthew Weber, Franzisca Weder, Elizabeth Williams, Connie Yuan, Norhafezah Yusof, Guido Zurstiege

Plus: “Up to 15 ICA Organizational Communication Division members with doctorates at the discretion of the program planner.”

Stephens then welcomed nominations and self-nominations from the floor. They included:

Jeff Treem (UT Austin), Angela Gist (U Kansas), Brian Manata (Michigan State U), Andrew Ishak (Santa Clara U), Jennifer Mease (James Madison U), Laura Young (Butler U), Will Barley (U Illinois), Frederick Matte (U Ottowa), Margeret Buckner (Missouri State U), Sandra Evans (Cal Poly Pomona), Ziyu Long (Purdue U), Vernon Miller (Michigan State U), Thomas Martine (U Montreal), Rahul Mitra (Wayne State), Sky Marsten (USC), Martine van Selm (U Amsterdam).

Scott asked for a motion to close nominations, which was made by Dennis Mumby and seconded by Ted Zorn. All members were approved unanimously.