The Ivy School, 4212 NE Prescott St

The IvySchool, 4212 NE Prescott St.

Board of Directors-Regular Meeting Minutes

December 16, 2013

Present: Anne O’Neal, Dave Stevens, Johanna Keith, Adam Smith, Karilyn Wax, Rebecca Keith

Absent: Billy Ladd, PTO Representative

Administration Present: Mary Zigman

6:10pm Meeting called to order.

6:13pm Anne moves to approve October, 2013 regular meeting minutes. Dave seconds, all board members in favor, motion carries, minutes approved.

6:14pm Administrator’s Report; Mary Zigman:

Laura Genesey hired to take lead position in LE2 when Efi goes on maternity leave. She will step in early as Craig has taken a position at another school. An additional assistant will be hired to fill in during Efi’s maternity leave.

Board members are requested to bring new donors to the Capital Campaign to build momentum. We have some corporate sponsors who are willing to match donations. Wells Fargo will match $5,000!

SouthWest Charter will lend Ivy their director of Adolescent programs for mentoring this spring in exchange for Capital Campaign training.

January 15, 2014 is the date for IvySchool’s State Board of Education site inspection. More details to follow regarding the day’s agenda.

6:35pm Treasurer’s Report; Mary Zigman:

October’s audit was successful. The financial records look good, overall. Formal copies will be presented to the Oregon Department of Education once they are available. Areas where IvySchool needs improvement included the use of Quickbooks (it is very affordable) and a lack of separation of staff duties (requires hiring another staff person).

6:56pm Grant Writing; Dave Stevens:

Committee focusing on writing technology grants. Specifically: obtaining money or computers for IvySchool. Also exploring capital campaign grants.

7:04pm Treasurer’s Report resumes as Adam Smith Arrives:

Adam is currently meeting monthly with Karie Breyne to calculate budget to actuals figures. The aftercare program is thriving and generating income. The lunch program is a very big loss.

7:20pm Principal and Board Evaluations:

A timeline was established for administration and board member evaluations. The need for a safety committee as part of the Board was observed. Additionally, the Board and school need help with outreach to new families and community connections.

7:35pm Board Retreat/Training:

Rebecca Keith invited board members, and their families, to her property in Camas, Washington for a board training/retreat session. All agreed that August would be the best time of year for a retreat.

7:38pm New Business:

Dave Stevens suggested Board scheduling meetings periodically at the Morris Campus. All those attending agreed this was a good idea.

Mary Zigman suggested a plaque honoring our founder, Tammy Kennedy’s contribution to our school’s success.

7:40pm Meeting Dismissed