Tauranga City Aquatics Limited (TCAL)
Minutes of a Meeting held
Wednesday, 21st November 2007
PRESENT
Ken Collings (Chairperson), Michael King, Grant Seagar, Tania Delahunty.
A meeting of Tauranga City Aquatics Limited (TCAL) was held at 8.30 am on Wednesday, 21st November 2007, where the following points and actions were noted under the relevant agenda items.
AGENDA
The agenda was assessed and all confidential items were noted and transferred into the Confidential Section of the meeting.
M King / K Collings
1. APOLOGIES
Sarah-Jane Jones.
2. CONFLICTS OF INTEREST
There were no conflicts of interest noted for the meeting.
3. PREVIOUS MINUTES (dated 17th October 2007)
The minutes dated 17th October 2007 were confirmed as a true and correct record.
M King / K Collings
There were no matters arising from the previous minutes.
3.1 Review Action List
The action list was updated and is attached in confidential.
3.2 Review Strategic Planning Day Action List
The Strategic Planning Day action list was updated and is attached in confidential.
4. CORRESPONDENCE
All correspondence was tabled at the meeting.
5. LEISURECO / CONTRACT ISSUES
5.1 Monthly Reports (including Confirmation of Pool Safe) and Variance Reports
5.2 Summary Report from GM
5.3 Correspondence from David Pollock
5.4 Profit Share Update
Moved to confidential.
6. AQUATIC FACILITIES CONTRACT WORK
6.1 Greerton Gym Redevelopment
Moved to confidential.
6.2 Greerton Change Rooms Refurbishment
Moved to confidential.
6.3 Mount Hot Pools Redevelopment – Funding Issues and Council Involvement in Project
Moved to confidential.
7. MAINTENANCE
TCAL to ask LCNZ for monthly reports and supporting documentation.
8. FACILITIES / OTHER
8.1 Schools in Pools Programme
Mike and Tania are working towards filing a SPARC application for research funding in February 2008.
Need to cost programme, set up aims / objectives etc.
8.2 Otumoetai Swim Club
Moved to confidential.
8.3 Creche Extension
LCNZ’s crèche extension proposal was discussed.
The crèche already has licence for ratios indoor / outdoor.
Tania to work with LCNZ on benefits / revenue increases on this project and make recommendation to TCAL / TCIL.
9. FINANCIAL REPORT
9.1 TCAL October Financial Results
The October 2007 financial results were discussed.
9.2 Review of Purchase Order Book
Ken Collings reviewed the purchase order book.
10. MANAGEMENT
10.1 TCAL Resourcing (Following on from Strategic Planning Day)
Moved to confidential.
10.2 Discussion on Timing of Some of the Strategic Planning Day Actions
The timing of the Strategic Planning Day actions was discussed.
11. Tauranga Aquatics Trust (TAT) Update from Chris Averill
11.00 am – Chris Averill joined the meeting.
Chris gave an overview on the Tauranga Aquatics Trust.
11.30 am – Chris Averill departed the meeting.
12. Geoff Tweed and Clinton McKee
11.30 am – Geoff Tweed and Clinton McKee joined the meeting.
Greerton Gym and Mount Hot Pools usage were discussed.
12.00 noon - Tania Delahunty and Clinton McKee departed the meeting.
A discussion on communications took place.
12.30 am – Tania Delahunty re-joined the meeting.
13. GENERAL BUSINESS / LATE ITEMS
13.1 Inflatables
It was agreed to go back to the original resolution to purchase one inflatable to see how it goes and LCNZ are to contribute $3,000.
13.2 Independent Audit
Paul Tredinnick will be asked to undertake an independent audit.
Meeting closed at 1.00 pm.
TCC Ref: 1836962