Taken from CGG Event Application Package

Risk Action Plan Template

(Taken from CGG Event Application Package)

Event Risk Action Plan Guidelines

Event Coordinators are advised that this document is the required standard for risk action plans undertaken for Events in the City. Should the Event already have a risk action plan of a similar standard which is in accordance with the Australian Standard for Risk Management that maybe submitted in its place.

Definitions:

Risk –the chance of something happening that will have a detrimental impact on event objectives.

Risk Assessment –the overall process of risk identification, risk analysis and risk evaluation.

Risk Management – the processes and structures that are put into place to achieve objectives whilst managing any adverse side effects.

Risk Identification – is a matter of identifying the hazards/risks, which may occur during the event. Following is a list that can be used as a prompt to assess the risks/hazards that are either present, or may occur during the event.

Example Risks may include

Note: this is not an exhaustive list

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Risk Action Plan Template

(Taken from CGG Event Application Package)

Health/Injury/Disease

Drug affected persons
Alcohol affected persons
Fire caused by electrical installations
Fire risk caused by gas bottles
Marque collapse
Broken glass on reserve
Food Poisoning
Power Failure
Water Failure
Manual handling
Working at heights
Exposure to chemicals
Unclean toilets

Criminal Activity

Disorderly conduct
Consumption of alcohol

Environmental Risk

Noise nuisance caused to neighbours
Excessive litter left at the event

Legal/Contractual

Loss of key contractors

Operational/Crowd Safety

Overcrowding/crowd control
Lighting failure
Trip hazards
Extreme weather conditions
Inadequate toilet facilities
Communications failure
Rides and amusements – jumping castles
Fireworks malfunctions

Traffic Management

Lack of parking
Inadequate access for emergency vehicles
Inadequate pedestrian safety

Promotion/PR

Inadequate funding
Loss of key personnel

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Risk Action Plan Template

(Taken from CGG Event Application Package)

Risk Analysis -once risks are identified they should be evaluated on a 2 dimensional matrix which rates the likelihood of the hazard and the scale of the possible consequences. By undergoing this process it is possible to analyse the seriousness of the risk that in turn assists to determine which risks need to be treated and which risks are considered to be acceptable.

The following matrices can be used for this process:

Table 1: Example Consequence Matrix

Level

/ Descriptor / Consequence Details
1 / Insignificant / No injuries, low financial loss
2 / Minor / First Aid required, temporary halt of event, medium financial loss
3 / Moderate / Medical treatment required, external assistance required, high financial loss
4 / Major / Extensive injuries, major halt of event, emergency services, major financial loss
5 / Catastrophic / Death, potential prosecution, catastrophic financial loss

Table 2:Example Likelihood Matrix

Level

/ Descriptor / Likelihood Details
5 / Almost Certain / Is expected to occur in most circumstances, more than once a year
4 / Likely / Will probably occur in most circumstances, once a year event
3 / Possible / Might occur at some time, once in 3 year event
2 / Unlikely / Could occur at some time, once in 10 year event
1 / Rare / May Occur at some time, once in 15 year event

Risk Evaluation–by using the above tables the risk ca3n be assessed as either low, medium, high or extreme. This can be demonstrated in Table 3 below.

Table 3: Example Consequence Table

Consequence
1
Insignificant / 2
Minor / 3
Moderate / 4
Major / 5
Catastrophic
Likelihood / 5 – Almost Certain / Moderate
5 / High
10 / High
15 / Extreme
20 / Extreme
25
4 – Likely / Low
4 / Moderate
8 / High
12 / High
16 / Extreme
20
3– Possible / Low
3 / Moderate
6 / Moderate
9 / High
12 / High
15
2 – Unlikely / Low
2 / Low
4 / Moderate
6 / Moderate
8 / High
10
1 – Rare / Low
1 / Low
2 / Low
3 / Low
4 / Moderate
5

Risk Controls -All risks need to be eliminated where possible. However, this is not always possible therefore other measures need to be taken to reduce the risk and create a safer event. Use of the hierarchy of controls may be of assistance in this process.

Hierarchy of Controls

ELIMINATE– e.g. ban the use of jumping castles on days where winds exceed 30km/per hour

SUBSTITUTE – e.g. replace ladder with a scissor lift or step platform, use weights instead of pegs for securing structures and marquees.

ENGINEERING CONTROLS – e.g. glass shields in front of food preparation and serving areas, barriers to prevent pedestrian access

ADMINISTRATIVE CONTROLS – e.g. training and induction for all event staff, emergency plans, worksite inspections

PERSONAL PROTECTIVE EQUIPMENT (PPE) – e.g. sunhats, sunscreen, long sleeve clothing, high visibility vests, enclosed footwear.

The Risk items listed below are risks that most events are exposed to in one form or another. Should a risk item not be relevant to the event delete it or state NA

Risk Item / Consequence / Likelihood / Risk Rating / Preventative Controls
Prior to Risk Occurring / Due Date
For Preventative Controls / Response Controls
If Risk Occurs / Responsible Person
For Risk
1.1 Medical Incidents
- Minor Injuries
1.2 Medical Incidents
– Moderate-Major Injuries
1.3 Fatality
1.4 Dehydration
2.1 Asset Damage
2.2 Damage to lawn by heavy vehicles
2.3 Damage to Temporary Fence
2.4 Excessive Noise

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Risk Action Plan Template