St John the BaptistParish Pastoral Council
Minutes of Meeting
Held onTuesday12 Januaryat 7.00pm REF 2016/1
Attendees:Fr Piotr Czerwonka, Marie Ann Walker, Brian Murray,Helen Rea, Marie Allan,Elaine Robson,John Moore,Claire Hastie, Anne Howe, Tracey Boyle
Apologies: David Topping,Pam Weir
1.Welcome
Brian welcomed everyone to the meeting.
2.Opening Reflection
Brian led the PPC in an opening prayer.
3. Approval of previous minutes
Previous minutes were approved with no amendments and are now available in the church porch and on the parish website.
4. PPC Re-Election Process
Current PPC Members
The following members have confirmed their intention to stand for re-election –
- Tracey Boyle
- Brian Murray
- John Moore
ACTIONSBrian to contact Pam regarding re-election
Walkthrough of Re-Election Timetable
W/e of 16/17 January – a PPC member will speak at end of both Masses to outline the nomination and re-election process.
ACTIONSBrian to draft the material
Marie Ann to update nomination paper and re-issue
John and Brian to cover both Masses
Elaine to include a reminder in the newsletter
Anne to add timetable to notice board and highlight it
Brian to get voting box for back of church
Fr Piotr to print 50 pages and guillotine to give 100 nomination forms
For this weekend and the next 3 weekends, Passkeepers will be asked to hand out nomination papers and pens as parishioners enter the church.
From 25/26 January - Brian will collate nomination forms and issue spreadsheet of nominated names.
We aim to produce a Draft Nomination List by 1 February – it was agreed that this will not be made public.
W/e of 6/7 February – Nominated parishioners will be informed of their nomination and will have an opportunity to withdraw from the re-election process.
We aim to have a Yes/No response from Draft List Nominees by 7 February – this gives the PPC a chance to consider additional names and approach them individually.
ACTIONSPPC Members to approach nominees they know to confirm agreement to proceed/withdraw
The timetable after this will depend on the total numbers nominated. The Final Nomination List will be published in the newsletter but a Final Vote will only be required if there are more than 12 names on this list.
IF REQUIRED, the Current PPC will reconvene on 16 February to discuss the voting process.
First Meeting of New PPC
The first meeting of New PPC will take place on Tuesday 8 March.
5.AOB
Cluster Meeting
Archbishop Cushley will hold aCluster Meeting on Saturday 30 January at 10am in St Kentigerns – there is an open invite for all priests and parishioners and the information has appeared in the newsletter.
Father Piotr will cancel our Saturday morning Mass on that day.
Baby Changing Facility
This will be installed by the providers and John will arrange a suitable date for this.
Cleaning of Church Windows – inside
This will be carried forward to the next PPC meeting.
6.The next meeting for the PPC will be Tuesday 8 March 2016at 7.00pm