Senator Frank L. Madla, Jr. Natural Area

SENATOR FRANK L. MADLA, JR. NATURAL AREA

BOARD OF DIRECTORS MINUTES

Date of Meeting: May 29, 2016

Type of Meeting: Board of Directors Regular Meeting

Place of Meeting: Grey Forest City Hall

Time of Meeting: 6:00 PM.

Call to Order – Ron Green called the meeting to order at 6:02 PM

Recording of Board –Susan Beavin, John Chaffee, Kyle Cunningham, Don Darst, Storms Duthie, Ron Green, Jennifer Nottingham, Elaine Daniel and Ron Reinhard. Guests attending were Brenda Reinhard and Matt Baker.

Declaration of a Quorum – a quorum was present

Secretary’s Minutes of 24Apr 16 were approved as distributed

Financial Report –Ending balance of $4708. Discussion was held to confirm that the City funds the Park when funds raised by the Board, used to maintain and sustain the Park, are insufficient.

Conservancy Report(Bylaws, Board, etc.)–$8175 in Conservancy funds.Additional funds will be moved to the City at a later date. A motion to add Brenda Reinhard as a Conservancy Board member was made, seconded and approved. It was confirmed that Storms is currently responsible for pavers (including installation), and that City Secretary Shannon could place paver orders.

Discuss and take action (if necessary) on the following topics:

(This notice is posted pursuant to the Texas Open Meetings Act -Texas Government Code 551)

1. Reports

Biological Management Report – Laurie Hawkins’ intern cleared vegetation from trails around pavilion, and plans to continue work at the Park. Jen will send a thank-you to Laurie.Damon Swisher is pulling invasives at the Park.
Committee Reports in General – Confirmed the following responsibilities of oversight:
Biological – Jen
Cottage – Storms
Historical will be discontinued
Landscape – Storms, Jen
Trails – Jen, Susan, Ron G.
Technology – John
Will discuss in future a Fundraising/Development Committee
Will consider in future an Education Committee that would coordinate with schools and other appropriate organizations that can identify and list plants, help develop educational programs, etc.

2. Unfinished Business

Potential new Board Members – It was discussed and determined to follow the official process of posting the need for two new Board Members to replace soon-to-be-outgoing Members Don and Kyle. The notice will be posted on the GF marquee with applications due by June 20 so that the GFCC can potentially review and vote on new Board Members at their June 28th meeting.Letters of resignation are due from outgoing Members and letters of interest are requested from potential new Members. Jen will inform the GFCC of the need for new Members, and the Board’s potential recommendations.
Star Party – John stated that the San Antonio Astronomical Association has Friday, Oct. 21 available to provide telescopes and volunteers according to expected attendance. This new date was accepted. Their only requirement is to feed the volunteers. Brenda’s contact is not available. Matt Baker recommended contacting other area organizations that may provide more volunteers and telescopes, and it was discussed to invite attendees to bring telescopes. Dark Sky information table will be planned, and the City of Junction’s program, as well as other programs,will be researched.
Spring 2017 Fundraiser – It was discussed to ask Dixie Watkins to speak on the Northwest Arch, tentatively April 1 or 2, 2017. Brenda discussed need to have the bids to end earlier than previous year’s events.
Board Members’ bio’s will be added to the website once their bio’s are submitted to John.

3. New Business

Select a Chair and Vice-Chair – Jen moved that Ron G. be accepted as Chair. The motion was seconded and approved. A motion that Storms be accepted as Vice-Chairwas made, seconded and approved.
House/Cottage pest control for rodent infestation and storage of cabin materials – Jen said the picnic table to besecured and items to be recycled/reused/trashed will be taken care of, and this should be resolved by early July. Graffiti boards need to be fumigated and preserved, and Jen will research this. Jen will get a quote for safe, minimally invasive rodent control.

4. Items for the Next Agenda

Sponsorship levels for Park donors

Adjournment - There being no other business, the meeting was adjourned at 7:50 PM

Elaine Daniel, secretary

The Board may close the Meeting and hold an Executive Session pursuant to the Texas Open Meetings Act, Government Code, which permits closed meetings pursuant to Section 551.071 for the purposes of consulting with its attorney, Section 551.072 – deliberating about real property, Section 551.073 – deliberating about gifts and donations, Section 551.074 – deliberating about personnel matters, Section 551.075 – deliberating contracts and Section 551.076 – deliberating about security devices, to discuss matters as Executive Session matters in this agenda.