Sample Letters to Supervisors of Committee/Jury/Taskforce/Advisory Board Members
Following are samples of letters that Chairs are encouraged to send to supervisors of their group members as a way of thanking the members for their work on behalf of the group. If you need YALSA stationary for the letters, please contact YALSA’s Membership Coordinator at . To request reimbursement for stamps, please fill out this form [insert URL to reimbursement form] and send it to YALSA, 50 E. Huron St., Chicago IL, 60611 with your original receipt.
Sample Letter 1– for process committees, juries, taskforces and advisory boards
Mr./Ms. (insert name & title of supervisor)
Street Address
City, State, Zip code
Date
Dear (insert name of supervisor):
(Insert committee chair name) has been a valuable member of the Young Adults Library Services Association’s (insert committee/jury/taskforce name) for the past __ years. His/Her knowledge was invaluable to our group.
Membership on this committee requires not only expertise in young adult librarianship, but many hours of work during evenings, weekends, and holidays.
This past year our group accomplished (insert brief summary of what group accomplished). I am certain that (insert name of committee/jury/taskforce member) will the knowledge and expertise he/she gained to his/her work at your organization.
Thank you for your support of(insert committee member name) 's commitment to professional excellence and to the advancement of young adult librarianship. Thank you for allowing staff participation in ALA and YALSA. It is an important contribution to the profession.
Sincerely,
Your Name, Chair of (insert name of committee/jury/taskforce)
Sample Letter 2 – for award and selection committees
Mr./Ms. (insert name & title of supervisor)
Street Address
City, State, Zip code
Date
Dear (insert name of supervisor):
For the past (insert number) years, (insert group member name) has served on the Young Adult Library Services Association’s(insert name of committee). This professional commitment on the part of your staff member is indeed a tremendous donation of time and talent to young adult readers in this country. YALSA and I, as the chair of the committee for the past year, greatly appreciate your cooperation in supporting your staff member's commitment to reading and young adults.
Between January 20XX and January 20XX, committee members read and evaluated more than XXX books. During the ALA Annual Conference and Midwinter meeting we spent many hours discussing these books before choosing a final list. The annotated list is now available at
Membership on this committee requires not only expertise in young adult literature, but many hours of work during evenings, weekends, and holidays; and committee members have attended two national meetings, often at their own expense.
Again, thank you for your support of(insert committee member name) 's commitment to professional excellence and to the reading enrichment of today's young adults. We hope that the many books (insert committee member's name) has received free of charge from his/her work on this committee make a valuable donation to your library and have enriched its holdings.
Sincerely,
Your Name, Chair of (insert name of committee/jury/taskforce)