Sample Checklist and EMP for Minor Civil Works
Checklist and EMP for Minor Civil Works on renovation of the
Pupil-Student Hostel Podgorica “New Student Hostel Second Phase” in Podgorica
PART 1: INSTITUTIONAL & ADMINISTRATIVECountry / Montenegro
Project title / Higher Education and Research for Innovation and Competitiveness Project (HERIC)
Scope of project and activity / HERIC Project is placed within the overarching framework of the Government of Montenegro’sstrategies for European integration in the areas of science and research and its Strategy for Higher Education.Within the Component 2.1 (Improving the Support for Students and Scholars Mobility), one of the plannedactivitiesis theadaptationof existingstudents' hostels, whichwill be implemented bythe Ministryof Education.
This document is a part of the Main Design for renovation of thePupil-Student Hostel Podgorica “NewStudent Hostel SecondPhase” in Podgorica. The planned activities are: renovationof complete toilets and bathrooms.
Institutional arrangements
(Name and contacts) / WB
(Project Team Leader)
Roberta Malee Bassett
/ Project Management
Director of the HERIC Project: Darko Petrušić
Manager of the Project: Vladimir Đurković
Environment Consultant:
Ilinka Beatović Nikić
/ Local Counterpart and/or Recipient
Ministry of Education
Manager of the Hostel:
Radoslav Jovanović
Implementation arrangements
(Name and contacts) / Safeguard Supervision
WB Environment Expert;
EnvironmentalConsultant:
Ilinka Beatović Nikić
/ Local Counterpart Supervision
Will be contracted. / Local Inspectorate Supervision
Environment inspectorate
Construction inspectorate
Communal police
Labour inspectorate / Contractor
Will be contracted.
SITE DESCRIPTION
Name of site / Pupil-Student Hostel Podgorica “New Student Hostel Second Phase”, Cetinjski put b.b. Street, Podgorica.
Describe site location / Pupil-Student Hostel Podgorica “New Student Hostel Second Phase” is located in urban part of Podgorica, very close to the other student hostels and student restaurant. The Hostel is placed near the residential area and buildings of many faculties. / Attachement 1: Site Map [ ]Y [x] N
Who owns the land? / Ministry of Education
Geographic description / Cetinjski put b.b. Street, Podgorica
LEGISLATION
Identify national & local legislation & permits that apply to project activity / The Main Project Design is developed in accordance with the Law on Spatial Planning and Construction (OG of Montenegro No 51/08, 40/10, 34/11, 47/11, 35/13, 39/13), The Rulebook on the Conditions and the Manner of Adaptation of the Facilities for the Persons with Reduced Mobility(OG of Montenegro No 10/09) and with the Rulebook on the design, proportion and detailed contents of the technical documentation (OG of Montenegro No 23/14) and with The Rulebook on FormsThat are Usedin theConstructionProcedures (OG of Montenegro No 47/13).
Considering that it is a project of adaptation, the project does not require a building permit, but the work should be reported to the competent authority.
The opinion of the Environment Protection Agency is obtained which confirms that Environmental Assessment is not needed for planned activities (02 No UPI 1293/2 dated October 21 2013).
Environmental regulation that are applicable on planned activities are:
The Law on Environment (OG of Mne No 48/08, 40/10, 40/11)
The Law on Nature Protection (OG of Mne No 51/08, 21/09, 40/11, 62/13)
The Law on Waste Management (OG of Mne No 64/11)
The Law on Protection from Noise in the Environment (OG of Mne No 28/11, 1/14)
The Law on Air Protection (OG of Mne No 25/10,40/11)
PUBLIC CONSULTATION
Identify when /where the public consultation process took place / Report on public consultation is in the Annex 1.
INSTITUTIONAL CAPACITYBUILDING
Will there be any capacity building? / [ x] N or [ ]Y if Yes, Attachment 2 includes the capacity building program
PART 2: ENVIRONMENTAL /SOCIAL SCREENING
Will the site activity include/involve any of the following: / Activity / Status / Additional references
- Building rehabilitation
- New construction
- Individual wastewater treatment system
- Historic building(s) and districts
- Acquisition of land[1]
- Hazardous or toxic materials[2]
- Impacts on forests and/or protected areas
- Handling/management of medical waste
- Traffic and Pedestrian Safety
ACTIVITY / PARAMETER / MITIGATION MEASURES CHECKLIST (BOLDED MEASURES ARE APPLICABLE)
A. General Conditions / Notification and Worker Safety / (a) The Communal Police (local inspection), the relevant building local authority (whichshall notify theBuilding Inspectionon) andInspection Directorate(EnvironmentalandLabor inspection) have been notified of upcoming activities
(b) The public has been notified of the works through appropriate notification in the media and/or at publicly accessible sites (including the site of the works)
(c) All legally required permits have been acquired for construction and/or rehabilitation
(d) All work will be carried out in a safe and disciplined manner designed to minimize impacts on neighbouring residents and environment.
(e) Workers’ PPE will comply with international good practice (always hardhats, as needed masks and safety glasses, harnesses and safety boots)
(f) Appropriate signposting of the sites will inform workers of key rules and regulations to follow.
B. General Rehabilitation and /or Construction Activities / Air Quality / (a)During interior demolition use debris-chutes above the first floor
(b)Keep demolition debris in controlled area and spray with water mist to reduce debris dust
(c)Suppress dust during pneumatic drilling/wall destruction by ongoing water spraying and/or installing dust screen enclosures at site
(d)Keep surrounding environment (side walks, roads) free of debris to minimize dust
(e)There will be no open burning of construction/waste material at the site
(f)There will be no excessive idling of construction vehicles at sites
Noise / (a)Construction noise will be limited to restricted times agreed to in the permit
(b)During operations the engine covers of generators, air compressors and other powered mechanical equipment should be closed, and equipment placed as far away from residential areas as possible
Water Quality / (a)The site will establish appropriate erosion and sediment control measures such as e.g. hay bales and/or silt fences to prevent sediment from moving off site and causing excessive turbidity in nearby streams and rivers.
Waste management / (a)Waste collection and disposal pathways and sites will be identified for all major waste types expected from demolition and construction activities.
(b)Mineral construction and demolition wastes will be separated from general refuse, organic, liquid and chemical wastes by on-site sorting and stored in appropriate containers.
(c)Construction waste will be collected and disposed properly by licensed collectors
(d)The records of waste disposal will be maintained as proof for proper management as designed.
(e)Whenever feasible the contractor will reuse and recycle appropriate and viable materials (except asbestos)
ACTIVITY / PARAMETER / MITIGATION MEASURES CHECKLIST
C. Individual wastewater treatment system / Water Quality / (a)The approach to handling sanitary wastes and wastewater from building sites (installation or reconstruction) must be approved by the local authorities
(b)Before being discharged into receiving waters, effluents from individual wastewater systems must be treated in order to meet the minimal quality criteria set out by national guidelines on effluent quality and wastewater treatment
(c)Monitoring of new wastewater systems (before/after) will be carried out
D. Historic building(s) / Cultural Heritage / (a)If the building is a designated historic structure, very close to such a structure, or located in a designated historic district, notify and obtain approval/permits from local authorities and address all construction activities in line with local and national legislation
(b)Ensure that provisions are put in place so that artefacts or other possible “chance finds” encountered in excavation or construction are noted, officials contacted, and works activities delayed or modified to account for such finds.
E. Acquisition of land / Land Acquisition Plan/Framework / (a)If expropriation of land was not expected and is required, or if loss of access to income of legal or illegal users of land was not expected but may occur, that the bank task Team Leader is consulted.
(b)The approved Land Acquisition Plan/Framework (if required by the project) will be implemented
F. Toxic Materials / Asbestos management / (a)If asbestos is located on the project site, mark clearly as hazardous material
(b)When possible the asbestos will be appropriately contained and sealed to minimize exposure
(c)The asbestos prior to removal (if removal is necessary) will be treated with a wetting agent to minimize asbestos dust
(d)Asbestos will be handled and disposed by skilled & experienced professionals
(e)If asbestos material is be stored temporarily, the wastes should be securely enclosed inside closed containments and marked appropriately
(f)The removed asbestos will not be reused
Toxic/hazardous waste management / (a)Temporarily storage on site of all hazardous or toxic substances will be in safe containers labelled with details of composition, properties and handling information
(b)The containers of hazardous substances should be placed in an leak-proof container to prevent spillage and leaching
(c)The wastes are transported by specially licensed carriers and disposed in a licensed facility.
(d)Paints with toxic ingredients or solvents or lead-based paints will not be used
G. Affects forests and/or protected areas / Protection / (a)All recognized natural habitats and protected areas in the immediate vicinity of the activity will not be damaged or exploited, all staff will be strictly prohibited from hunting, foraging, logging or other damaging activities.
(b)For large trees in the vicinity of the activity, mark and cordon off with a fence large tress and protect root system and avoid any damage to the trees
(c)Adjacent wetlands and streams will be protected, from construction site run-off, with appropriate erosion and sediment control feature to include by not limited to hay bales, silt fences
(d)There will be no unlicensed borrow pits, quarries or waste dumps in adjacent areas, especially not in protected areas.
ACTIVITY / PARAMETER / MITIGATION MEASURES CHECKLIST
H. Disposal of medical waste / Infrastructure for medical waste management / (a)In compliance with national regulations the contractor will insure that newly constructed and/or rehabilitated health care facilities include sufficient infrastructure for medical waste handling and disposal; this includes and not limited to:
- Special facilities for segregated healthcare waste (including soiled instruments “sharps”, and human tissue or fluids) from other waste disposal; and
- Appropriate storage facilities for medical waste are in place; and
- If the activity includes facility-based treatment, appropriate disposal options are in place and operational
I Traffic and Pedestrian Safety / Direct or indirect hazards to public traffic and pedestrians by construction activities / (b)In compliance with national regulations the contractor will insure that the construction site is properly secured and construction related traffic regulated. This includes but is not limited to
- Signposting, warning signs, barriers and traffic diversions: site will be clearly visible and the public warned of all potential hazards
- Traffic management system and staff training, especially for site access and near-site heavy traffic. Provision of safe passages and crossings for pedestrians where construction traffic interferes.
- Adjustment of working hours to local traffic patterns, e.g. avoiding major transport activities during rush hours or times of livestock movement
- Active traffic management by trained and visible staff at the site, if required for safe and convenient passage for the public.
- Ensuring safe and continuous access to office facilities, shops and residences during renovation activities, if the buildings stay open for the public.
PART 3 ENVIRONMENTAL MONITORING PLAN
Phase / What
(Is the parameter to be monitored?) / Where
(Is the parameter to be monitored?) / How
(Is the parameter to be monitored?) / When
(Define the frequency / or continuous?) / Why
(Is the parameter being monitored?) / Cost
(if not included in project budget) / Who
(Is responsible for monitoring?)
During activity preparation / Appropriate marking and site organisation before starting works / On the site / Review of the site / Before starting works / To ensure safety and security / Included in project budget / Contractor and supervision
Quality control of construction materials (especially paints, solvents, chemicals) / Control contractor’s documentation related to the procurement of materials
On the site (in manufacturer’s declaration) / Control of documentation (specification of materials)
By direct checking / During the procurements
Before work start / Because of compliance with the materials in project design documentation and to control if there are illicit substances in the materials (in manufacturer’s declaration) / Negligible costs, Included in project budget / Environment Consultant
Contractor and Supervision
During activity
implementation / Level of the noise / On the site / Control of working time (only day shift is allowed)
Control if the equipment is right and used properly) / Daily / To reduce the impact of the noise on workers and neighbourhood) / Negligible costs, Included in project budget / Contractor and Supervision
Air quality (dust emission) / On the site / Visually / Daily / To reduce the impact of the dust on workers and neighbourhood) / Negligible costs, Included in project budget / Contractor and Supervision
Waste management (including hazardous and non-hazardous waste, construction waste, paints, solvents, chemicals) / On the site / Control of the separation and temporary storage of the waste
Control of records of lasting waste disposal / Daily
When needed, i.e. whenever the waste is transported from the site / To prevent mixing of hazardous and non hazardous waste and improper storage and disposal of the waste / Included in project budget / Contractor and Supervision
Worker’s safety / On the site / Control of using of PPE / Daily / Because of security and safety of workers / Negligible costs, Included in project budget / Contractor and Supervision
Traffic and pedestrian safety / On the site and around the site / Control if the site is marked properly and if the traffic regulation is implemented during transportation of materials and waste disposal. / During the works execution and transportation of materials and waste / Because of security and safety of pedestrians and other participants in traffic / Negligible costs, Included in project budget / Contractor and Supervision
During activity
supervision / During supervision activity it is necessary to control the implementation of the measures in the Sections A. General Conditions, B.General Rehabilitation and /or Construction Activities, F. Toxic Materials, and I.Traffic and Pedestrian Safety / On the site / Preparation of the report on EMP implementation
By direct observation and control of documentation / At least once a month
Once a week / To control the implementation of the EMP / Included in project budget / Supervision
Environment Consultant
Annex 1
REPORT FROM THE PUBLIC CONSULTATION
on the Checklist and EMP for Minor Civil Works for
Pupil-Student HostelPodgorica - New Student Hostel “Second Phase”
1.
Notices, dates, locations and identified stakeholders for public consultation
Following the World Bank's requirements, the public consultations on the Checklist and EMP for Minor Civil Works for Pupil-Student Hostel Podgorica - New Student Hostel “Second Phase”were held from February 25 to March 04 2015.
The Ministry of Education announced an invitation for public consultations for the interested public, bodies and organisations through various media, as follows:
-In Daily Newspaper "Pobjeda", on February 24 2015 (Attachment 1);
-On the web-site of the HERIC project,on February 24 2015: (Attachment 2);
-On the web-site of the Ministry of Education, on February 26 2015,
(Attachment 3);
Checklist andEnvironmental Management Plan was published on the web-site of the HERIC project – Section: ABOUT THE PROJECT/ENVIRONMENTAL ASSESSMENT/STUDENTS HOSTELSas well as on the noticeboard in the reception lobby in the Pupil-Student Hostel Podgorica - New Student Hostel “Second phase”(Attachment 4);.
The notifications were sent to the following institutions and NGO (on February 23 2015):
-The Environmental Protection Agency (by mail and fax);
-The Ministry of Sustainable Development and Tourism (by mail and fax);
-The Capital Podgorica -Department for Planning and Spatial Regulation and Environment Protection(by mail and fax);
-Aarhus Center Podgorica (by mail and fax);
-NGO “Green Home” Podgorica (by mail and fax);
Interested parties had been able to get insight into the hard copy of the EMP every working days from February 25 to March 04, 2015 from 10 a.m. to 1 p.m. as follows:
-In the HERIC Office in Podgorica, Rimski trg 19, first floor;
- In Pupil-Student Hostel Podgorica - New Student Hostel “Second Phase” in Podgorica, Cetinjski put b.b., in the Manager Office;
Interested parties had been able to submit all comments and opinions to the HERIC Project Office address, to address of the Pupil-Student HostelPodgorica - New Student Hostel “Second Phase”, and to the e-mail address: by March 9, 2015.
2.
Collected written comments and objections and the manner of their treatment
Nobody has got insigt into the hard copy of the the Checklist and EMP for Minor Civil Works for Pupil-Student HostelPodgorica - New Student Hostel “Second Phase”, and there were not collected comments in the student hostel, in the HERIC Office neither on the provided addresses,(list of records from the student hostel is in the Attachment 5).
Final version of the document with the Report on public consultation will be reposted on the web-site of the HERIC project:
Attachment 1
Attachment 2
Attachment 3
Attachment 4
