Rotary Club of McLean

MINUTES

Meeting of the Board of Directors

Lutheran Church of the Redeemer

April 15, 2008

In attendance:

Officers:

President: Scott A. Mills

Vice President and President Elect: Lois S. Wilson

Secretary: Paul A. Frank

Directors:

Director - Community Service: Kathleen Martin

Director - International Service: Sam Agarwal

Director - Vocational Service: David Coyle

Director –MRCFI Liaison: Wm. Glenn Yarborough

Director - Public Image: Tom Mangan

Call to order

The meeting was called to order at 1:26 p.m. by President Scott Mills.

Community Service – Kathy Martin

  • Timber Lane Elementary School
  • Last reading scheduled for May 5 or 6
  • School is extremely happy with the program
  • Volunteer Corp
  • No new info to report

Public Image – Tom Mangan

  • Media Communication
  • Press releases being sent out
  • Committee is working on
  • developing contacts
  • sending releases
  • inviting reporters to attend/cover events

International Service

  • Books for India Library
  • Shortage of empty container
  • Next shipment scheduled for May 24, depending on availability of container
  • Next boxing day: April 19
  • GSE to India
  • Sam Agarwal is submitting an application to lead a one month GSE to India.

Rotary Foundation

  • Paul Harris
  • Need 2 to 3 more to reach 20 Paul Harris Society Members
  • Dominican Republic Project
  • Grant request has been accepted
  • No additional info need before review
  • Swaziland
  • No status
  • MRCFI
  • Expended all funds for this year
  • Came up with $9500 for the Club – Spent $8500 to date
  • Nothing slated to be left over
  • Scholarship program
  • Might have been over-funded because the quality this year was lower than last year. Two factors:
  • Need
  • Ability/academic achievement
  • Money goes to the school which in turn makes the determination
  • Reserves
  • MRCFI is struggling to grow the reserves
  • Considering skipping a year of spending in order to build the endowment
  • Lois Wilson suggested the MRCFI Board consider emulating RI by leaving contributions in the fund for three years before disbursing.
  • Duly noted.

Vocational Service – David Coyle

  • Ethics Day – Langley
  • Did not need our services this year
  • Interact Club
  • No response to our communications
  • Scott Mills suggested we consider either dropping them or reaching out to assist them since they don’t have organizational experience
  • David responded that he will reach out and will also consult with Deborah Jackson, Principal.
  • Tom Mangan noted two keys to success:
  • Get a faculty member to sponsor
  • Get the Interact handbook to the student leader
  • RYLA
  • Still no students identified

Vocational Service - Continued

  • Music Competition
  • Paul Frank suggested a follow-up to the successful competition:
  • Arrange for the winner to solo with the McLean Orchestra
  • Rotary sponsor the soloist resulting in
  • Recognition in the program insert
  • Rotary members attend the concert
  • Recognition and acknowledgement at the concert from the podium
  • Publicity surrounding the concert
  • Adds value to the entire competition program
  • Paul to explore the possibility

Membership – Scott Mills for Scott Monet

  • Chuck Thornton
  • In between jobs.
  • Agrees to pay up in arrears
  • REQUEST for monthly billing APPROVED without objection.
  • Jerry Tankel
  • Per Bob Rosenbaum, may have to drop out because of poor health
  • Member prospect
  • Guest of Nick Kalis may be interested

Pimmit Hills Grant

  • $3000 has previously been approved for medical screening and check-up. It has been determined there is no need for it this year. We are asked to consider holding it over for next year.
  • MOTION by Glenn Yarborough to use $1331 dollars of the above approved funds to complete funding of a grant $2000 grant for equipment and supplies, SECONDED by David Coyle, CARRIED.

New Business

Lori Shepherd - Caterer

  • Most likely Lori will not be returning next year
  • Scott Mills suggested we be prepared to discuss terms with Jimmie, who owns Jimmie’s Pizzaria in Sterling, and who has been substituting for Lori.
  • MOTION by Lois Wilson to authorize Scott Mills to approach Jimmie and negotiate terms for the Club’s catering needs and report back to the Board, SECONDED by Dave Coyle, CARRIED.

Accoustics

  • David Coyle noted that acoustics in the main hall were poor and that many were unable to hear, even when a microphone is used.
  • AGREED, David will ask Bob Rosenbaum to bring in a person he knows to look at the situation and identify the problem and then talk the matter over with Father Bob.

Adjournment

The meeting was adjourned at 2:27 p.m.

Respectfully submitted by
Paul A. Frank

Secretary