Research Operations Manager
The Wintec Team
You and the Wintec Team
You’ll be part of the team at Wintec, which aims to strengthen the community on many levels (ki te whakakaha i te iwi hāpori mā te ara matauranga, rangahau arā umanga whanakenga). Your qualifications and industry experience will help us provide the best education, the most modern facilities and the latest technology to students locally, nationally and worldwide.
Connected to the World
You’ll also help Wintec stay connected to business and the community so our students can gain on-the-job experience and graduate work ready. We’ll support you to enhance your own qualifications and experience, extend your skill sets and expand your industry and educational connections locally and globally.
Working at Wintec
If you enjoy the challenge of new ideas, the satisfaction of a job well done and the success that comes with great teamwork, you’ll love working at Wintec!
Role Purpose
- Assist the Research and Development Director with the development and implementation a vibrant capability that informs teaching in accordance to Wintec priorities, builds thriving communities and supports economic growth.
- Manage the Research Coordinators and Administrators in the Wintec Research Office to ensure a high standard and efficient delivery of all services to meet the needs of research staff, and external stakeholders. Quality, excellence and ongoing growth in performance of our research outputs and outcomes are the goal.
- Oversee the internal and external research management processes of applied research focused on interfaces with external stakeholders
- Effectively liaise with the Research teams and other internal and external stakeholders to ensure the efficient and consistent delivery and quality of applied research
- Oversee all operational functions of the Wintec Research Office and research management at Wintec, including but not limited to PBRF management and administration
- Manage all processes relating to internal research project management, research ethics and the reporting and communication of research across Wintec
- Assist the Research and Development Director in building the Research Office at Wintec to become a centre of excellence in the Institute of Technology and Polytechnic (ITP) sector for managing and enabling the unique applied research and innovation focus, in line with global best practice for similarly applied research and innovation tertiary environments.
Employment Details
Location / The appointee will be based at Hamilton City campus / Rotokauri campus / Hamilton Gardens campus / Te Kuiti campus / Thames campus, but may be required to work at other sites.
Reports to / Research and Development Director
Remuneration
(An indication ONLY) / $73,800 to $96,900 per annum
Band / Band 6
Direct reports / 2
Financial authority / 5000
Functional relationships
Internal / Team Managers/Team Leaders/Coordinators; Heads of School/Centre Directors; Department Managers; Advisors/Consultants; Administration Staff; Academic Staff
Research leaders
External / Business / Industry / Community; Consultants; Employers and employer groups; Government agencies; ITOs
Funders
Accountable for / Successful when
Applied and Embedded Research / Oversee the internal research management processes and all research related services to customers
Assist with the promotion of applied and embedded research services offered by Wintec externally and maintain productive working relationships with industry/community groups through regular communications
Oversee the contracting of external experts, relevant Wintec staff and support the contracting process with industry partners to establish research projects/agreements
Manage the aspects of the research voucher scheme as delegated by the Research and Development Director
Evaluate and report on collated industry feedback during execution and after completion of industry projects and make recommendations where appropriate
Oversee the analysis of the research data for reporting and performance management purposes annually
Internal Research Management / Manage the distribution of all Wintec’s internal research funding allocation and expenditure
Ensure staff have access to assistance with the development and completion of internal and external funding applications, and pro-actively develop external funding proposals where appropriate
Oversee the planning, performance and reporting cycles related to research and research-related innovation and Wintec
Prepare submissions based on internal funding proposals received for the Central Research Approval Group (CRAG) to consider applications for all internal research related funding streams
Report to (CRAG) following each funding round and facilitate discussions and decisions, also reporting back to CRAG annually on outcomes achieved
Advise researchers on the decisions of CRAG and recommend actions
Manage all aspects of internal and assigned externally funded research projects, including budgets and milestones, and ensure the research output is to a standard expected for funding to support researchers and research teams
Disseminate the outputs of successful research projects as appropriate to internal and external stakeholders
Oversee the expenditure of Applied Research and Development projects to ensure they are completed within budget
Manage the PBRF process, involving the interface with TEC and the Wintec Library to ensure the accurate and appropriate provision of information and plans, and advise the R&D Director on best practice to ensure growth in all of PBRF performance areas
Pro-actively develop the research management systems and processes to facilitate ongoing improvement of support services and excellence in Wintec research in line with relevant global best practice
Pro-actively grow the value and scope applications for external Applied Research and Development funding and grants in collaboration with relevant staff
Research Ethics Committee / Manage the process of accreditation with the Health Research Council of New Zealand
Provide annual report for the activities for approval by the Research and Development Director and submission to the Academic Board
Ensure the Research Ethics Policy and procedures are up to date, reflect current best practice and are complied with.
Communications and reporting / Provide daily support to researchers; advise on research, mentors, tools; facilitate researcher access to appropriate support services; interface between the funder and researcher to assist with access to external funding.
Coordinate the collection of reporting from researchers.
Disseminate research outcomes to internal and external stakeholders.
Analyse research metrics to ensure standards and quality and performance requirements are being met.
Develop the Applied Research and Development reporting of Wintec to improve relevance and provide a realistic overview of Applied Research and Development activity, complying with external and internal reporting requirements as agreed with the Research and Development Director
Design and manage a series of internal and external events to build Wintec’s research capability and profile and disseminate research outcomes to internal and external stakeholders.
Advise on and promote applications for external funding by researchers and Centres. Provide support during the application process on request, and pro-actively develop external funding proposals where appropriate.
Other Duties / Design and implement functions and processes in the Research Office as required to incorporate new Applied Research and Development initiatives
Assist with the development, and management of, the Research Office budget
Manage the Research Office staff and systems to ensure they operate effectively and efficiently
Maintain good working knowledge of the expectations of all stakeholders
Develop and maintain harmonious and positive relationships with colleagues and subordinates
Participate in the Research Office as a committed manager
Contribute to the development, efficiency and ongoing success of Wintec.
Take part in any relevant professional development as requested/required
Health and safety management accountabilities are understood and applied. Individual and staff H&S outcome and objectives are reviewed at least annually. / Significant hazards in the area of responsibility are identified, documented and reviewed annually or as new hazards emerge. Significant hazards are eliminated, isolated and/or risk minimised. Staff in the area of responsibility are involved in the hazard management process. Relevant H&S training is identified and completed for key staff and those with specific job/training requirements. Work accidents and incidents are reported as soon as possible after occurrence; investigation reports are completed and recommendations considered.
Wintec culture / Observes Wintec’s mission, strategies, priorities and values in all activities.
Follows all Wintec policies and procedures and legislative obligations.
Demonstrates an understanding and commitment to the principles of the Treaty of Waitangi and Equal Employment Opportunities (EEO).
Demonstrates an understanding of and commitment to Wintec’s mission, strategies, priorities and values.
Promotes equity and diversity in the workplace; builds mutual trust; and treats staff equitably, transparently, fairly and in a culturally appropriate manner.
Undertakes continuous improvement and development of systems, procedures and service to ensure Wintec maintains and develops its position as a leading provider of vocational education and training.
Other duties / Performs other duties as may be reasonably required from time to time.
Our Values
Working Together
Mahi tahi / We work collaboratively within and outside our organisation. We form partnerships, openly communicate, share expertise and try new things.
Challenge and Innovation
Whakaaro whānui / We are leaders, so we challenge ourselves and others to look for ways to do things better and to embrace innovation and achievement.
Customer Focus
Manaaki tangata / Students, employers and colleagues in the organisation are all our customers. We drive our organisation from their needs, and act with purpose, creativity and energy to exceed their expectations.
Valuing People
Whakamana i te tangata / We treat everyone with courtesy and respect, without prejudice and valuing different perspectives. We involve and listen to others, and recognise them for their contribution; always acting with integrity.
Taking Ownership
Kia tika / We are all responsible for the overall success of our organisation, and are accountable for our actions and results. We make quality decisions based on sound information and we learn from our mistakes in a ‘no blame’ culture.
Improvement and Opportunity
Kia tupu, kia hua / We are committed to setting high standards and continually improving what we do. We are passionate about extending opportunities to students, employers and the wider community.
Competency Specification
Education / training / Essential
Qualification at a graduate level
Preferred/Desirable
Masters level
Experience / Essential
Minimum of four years research management experience, with deep knowledge of PBRF and research management best practice
Experience with leading and coordinating meetings, taking minutes, facilitating discussions, and disseminating information
Project management experience
People management experience
Demonstrated ability to manage budgets and oversee financial expenditure systems
Preferred/Desirable
An in-depth understanding of the operational interfaces within Wintec and how they relate to Applied Research and Development activities, processes and systems.
Typical knowledge, skills and attributes / Able to exercise judgement in problem solving. Ability to be innovative, to question the status quo and to adapt to changing circumstances. Ability to use initiative. Highly developed interpersonal and relationship skills. Demonstrated ability to work with colleagues to resolve issues and meet agreed outcomes.
Able to exercise judgment in problem solving.
Ability to be innovative, to question the status quo and to adapt to changing circumstances. Ability to use initiative. Highly developed interpersonal and relationship skills. Demonstrated ability to work with colleagues to resolve issues and meet agreed outcomes.
Applied research management knowledge
Knowledge of Office Management systems and procedures
People management skills
Demonstrated ability to prioritise, coordinate and delegate activities to achieve stated strategic and operational objectives
Ability to design and implement relevant new processes to incorporate new organisational functions and articulate resultant requirements for new capability