Request for Proposals (Rfp) for Administrative Services for the Management of the Town

Request for Proposals (Rfp) for Administrative Services for the Management of the Town

REQUEST FOR PROPOSALS(RFP) FOR ADMINISTRATIVE SERVICES FOR THE MANAGEMENT OF THE CITY OF BUNNELL’S

STATE ENERGY PROGRAM (SEP) GRANT PROJECT

TheCity of Bunnell hereby requests proposal packages from qualified individuals or firms to provide grant oversight and management services for an American Recovery and Reinvestment Act (ARRA) of 2009 State Energy Program (SEP) project number ARS030 funded through the Florida Energy and Climate Commission.

The project includes the replacement of twenty one (21) pumps located at the City’s Water Plant and Wastewater Treatment Plant.

The City has been awarded a SEP grant in the amount of $99,235.00, therefore, procurement and contracting will follow procedures outlined in 10 CFR 600.

Grant Management Services will include keeping financial records for the project, insuring procurements are carried out properly, insuring federal labor requirements,including the Davis Bacon Act,Buy American Provisions and other ARRA related requirements of the funding agency are adhered to.

The evaluation criteria that will be utilized in the selection of the administrator are as follows:

  1. The cumulative number of years the proposed management

team has been managing federally funded projects that require

Davis-Bacon compliance for communities in Florida.

30 Years or more20 pts.

20 to 29 Years15 pts.

10 to 19 Years10 pts.

5-9 Years 5 pts.

0-5 Years 0 pts.

  1. The number of federally funded public works projects with

requirements similar to the SEP the management

team has previously managed in Florida.

100 or more20 pts

75-9915 pts

50-7410 pts

25-49 5 pts

Less than 25 0 pts

  1. Number of positive local government client references

provided.

15 or more positive references20 pts

10-14 positive references15 pts

5-9 positive references10 pts

1-5 positive references 5 pts

No positive references 0 pts

  1. The firm’s existing knowledge of the activities included in the

City’s SEPproject.

Fully knowledgeable20 pts

Significantly knowledgeable15 pts

Fairly Knowledgeable10 pts

Minimally knowledgeable 5 pts

No knowledge 0 pts

  1. The firm’s proposed fee for management services.

The firm providing the lowest fee 20 pts

The firm providing the second lowest fee16 pts

The firm providing the third lowest fee12 pts

The firm providing the fourth lowest fee 8 pts

The firm providing the fifth lowest fee 4 pt

Firms providing the sixth lowest fee or below 0 pts

In the event of a tie, if one of the businesses involved in the tie is minority or female owned they shall be ranked above the other firm or firms involved in the tie.

Respondents are required to submit an original and seven (7) copies in a sealed envelope marked “SEALED PROPOSAL FOR ADMINISTRATIVE SERVICES FOR ARRA SEP GRANT”. Proposals must be received by 4:00 p.m. on June17, 2011, at the City of Bunnell, City Hall, Attention: Mr. Dan Davis, City Clerk. The mailing address is: P.O. Box 756, Bunnell, Florida 32110-0756. The sealed proposals will be publicly opened at 4:00 p.m. on June17, 2011 at the City of Bunnell, City Hall. Companies will be ranked and contract will be awarded contingent on approval from the Governor’s Energy Office at the BunnellCity Council Meeting on July11, 2011.

All sub-grants and contracts awarded by the City of Bunnell in conjunction with the Governor’s Energy Office SEP Grant, including small purchases, shallcontain the following provisions as applicable:Compliance with the Davis-Bacon Act, as amended (40 U.S.C. 276a toa-7),Compliance with the Buy American Act (41 U.S.C. 10a-10c), Compliance withSection 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470),EO 11593 (identification and protection of historic properties), and compliance with the Archaeological andHistoric Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).

The City of Bunnell reserves the right to reject any and all proposals, to waive any informalities or irregularities the proposal process and to award the contract(s) in the best interest of the City.

Administrative service contract(s) may be subject to grant/loan award and release of funds by the funding agency.

THE CITY OF BUNNELL SUPPORTS “EQUAL OPPORTUNITY EMPLOYMENT, FAIR HOUSING AND PROVIDING HANDICAP ACCESS”.

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