RAMSES Meeting Between

SUSCON Kick-off Meeting between NTUA and PARTNERS

NTUA, 25th October 2005

Minutes

Participants

Organisation

Minutes

Agenda Topics

• the project purpose and objectives
• brief presentation of all the tasks that will be carried out (start/end date, actions, deliverables)
• Cost analysis for each partner

• Start date: 01/10/05; End date: 30/09/08

• Task 1: M. Loizidou
• Task 2: A. Bourka
• Task 3: M. Loizidou
• Task 4: M. Loizidou / A. Bourka
• Task 5: M. Loizidou/ A. Bourka
• Task 6: D. Fatta
• Task 7: E. Haralambous

• 3 Progress reports, 1 Interim and 1 Final Report:

• Prior of each report submission to the EC, the report will be provided to all partners for comments and feedback
• The contract has been received by the NTUA
• NTUA will start preparing the contract between the partners and NTUA

• 6 project meetings will take place in total, 3 inGreece and 3 inCyprus
• Each partner will be responsible for the organization of one meeting
• The next partner meeting will take place in Cyprus on April 2006 and will be organized by ETEK

• The progress of the project will be monitored by the co-ordination group through the use of performance indicators
• NTUA will prepare appropriate indicators for each Task, in collaboration with the Task Manager of the relevant Task

• Two Advisory Boards will be formulated, one in Cyprus and one in Greece
• EPTA in collaboration with EDRASIS-PSALLIDAS will be responsible for contacting the Greek relevant bodies and UCY in collaboration with ETEK and CYBARCO will be responsible for contacting the Cypriot relevant bodies
• The Advisory Boards will consist of key representatives of public organisations, academics and research institutions, technical chambers, association of construction industries
• Up to the 15th of November two letters will be drafted, one from the Greek and one from the Cypriot side, listing the organizations that will be contacted to participate in the Advisory Boards
• Need to inform and involve relevant fora

• Start date: 1/11/05; End Date: 31/03/06
• The Task will be completed 20 days in advance of the EC deadline in order to have comments and feedback from all partners

• Collection of data & analysis of the construction sector in GreeceCyprus
• Decide on the length of the recording period (preferably the 5 most recent years); however must make sure that the same recording period is taken for Greece and Cyprus
• Classification of construction activities according topublic buildings, civil works, private infrastructures
• EPTA & EDRASIS-PSALLIDAS will be responsible for the collection of data from the Greek sector, while CYBARCO & ETEK will be responsible for the collection of data from the Cypriot sector
• Next week EPTA will send a suitable format for the presentation of the results
• First data will be available by 20/12/2005
• Deliverables:

• Consider all potential environmental impacts:

• Deliverable

• Start Date: 01/01/06; End Date: 30/06/06
• NTUA will be responsible for this Action, while UCY will also be involved

• Examination of best available practiceson methodologies, evaluation tools and software relating to eco-design in the construction sector
• Selection of two categories from the construction activities
• Need to select two categories for which data is available and that will the attract the attention of relevant organizations
• Consider pre-fabricated buildings for which the materials used are well-known; potential examples are schools buildings and public roads. The Association of School Buildings in Greece will be interested if school buildings are selected
• Formulation of Life Cycle Inventory (LCI) in which material and energy consumption, emissions to the environment and waste disposal problems will be documented
• EDRASIS-PSALLIDAS & CYBARCO will provide the required data
• Deliverables:

• The LCA study will include the four steps of the methodology:

• The life cycle of the building will consist of 3 phases:

• Need to consider the whole life cycle including the energy consumed for the production of the required materials, transportation impacts etc.
• Deliverable:

• Start-date: 01/07/2006; End date:28/02/2007
• Objectives:

• The general strategies of eco-design will be examined in order to apply them in the construction sector

• An eco-design matrix and a checklist will be created as tools of eco-design in the constructionindustry
• Deliverables:

• Using the findings of 4.1 & 4.2 appropriate eco-design criteria will be created for the construction industry
• Deliverable:

• Start Date: 01/03/07; End Date: 30/09/08
• NTUA in collaboration with EPTA will be responsible for this Task
• Objectives:

• Web-based software tool developed based on the findings of Task 4
• All organizations related to the construction sector will have access to this tool
• Continious improvements will be done
• Deliverable:

• EDRASIS-PSALLIDAS and CYBARCO will run the software to their construction projects
• Evaluate the performance of the two companies
• Propose corrrective actions based on the software output
• Deliverables:

• Prepare recommendations for national institutional arrangements
• Deliverable:

• A discussion on the activities to be taken under this Task took place. All the partners agreed that UCY will be responsible for drafting the specifications of the database and presenting them to the partners for comments. The database will be hosted in the website of the project.

• Start Date: 01/01/2006; End Date: 30/09/2008
• Objectives:

• It was mentioned that it is important to consider the dissemination plan once the project has finished

• The project website will be uploaded by NTUA on January 2006
• NTUA responsible for its creation and its regular updating; however all partners need to provide input
• It will include the following features:

• Deliverable: SUSCON website

• Competitions will take place in GreeceCyprus
• EPTA will be responsible for the organization of the competitions
• Winner selection will be based on the eco-deign criteria developed in Task 4
• The competition will provide an incentive for construction companies to promote the eco-design criteria

• Two one-day informational events in GreeceCyprus under the topic of sustainable construction
• The target of these events is to raise the awareness of sustainability issues among the actors in the construction process and towards the public
• EDRASIS-PSALLIDAS & CYBARCO will be responsible for the organization of these 1-day events in Greece and Cyprus respectively
• The final Conference will be organized in Athens
• Deliverable: Conference Proceedings

• Preparation and distribution of newsletters every 6 months by NTUA in collaboration with EPTA
• Each partner will be responsible for the distribution of newsletters to relevant organizations/institutions with which they co-operate
• Deliverables: Newsletters

• The campaign be achieved through the following means:

• Target groups for distribution:

• Deliverable: Advertising campaign plan

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