Proceedings of Monthly Revenue Recovery Review Meeting Held on 26Th AUGUST 2014 of Davanagere

Proceedings of Monthly Revenue Recovery Review Meeting held on 26th AUGUST 2014 of Davanagere Circle at Zonal Office, BESCOM, Chitradurga chaired by Hon’ble Director(Finance)., BESCOM.

The meeting commenced at 11.00 A.M. The Hon’ble Director (Finance)., BESCOM welcomed all the officers present in the meeting and reviewed Sub division/ Division and Circle wise Revenue collection for the month of July-2014 and other financial issues as per Revenue Review formats generated through M/s Infosys and N-Soft software as here under.

• Hon’ble Director (Finance) reviewed the subdivision wise progress of revenue recovery and various financial matters in the meeting and instructed to SA’s/AAO’s/AO’s/EE’s to achieve the healthy revenue collection in their jurisdiction without fail.
• Billing Efficiency : Regarding the billing efficiency of both RAPDRP and Non-RAPDRP has been reviewed and found that many subdivisions are not achieved 100% even the reading dates are completed on 15th August 2014. As per the reports there are 90% billing efficiency have been observed. In this connection the Director (Finance) instructed to complete all billing efficiency without fail on the particular meter reading date. Further the Director(Finance) says that if any negligency or any delay is found will be considered very seriously.

Sub division wise billing efficiency of Davanagere circle are as follows :-

• Un-billed/ZERO consumption/MNR installations : Regarding the un billed, ZERO consumption and MNR installations has been reviewed and found that many subdivisions have un billed/ZERO/MNR installations till this date and Hon’ble Director(Finance) says that it is not acceptable and also directed to take immediate action to achieve the 100% reading and billing and should keep the suitable records for ZERO consumption along with spot inspection reports and replacement of MNR meters of both RAPDRP and Non-RAPDRP areas.

Sub division wise un billed installations of RAPDRP area of Davangere circle are as follows :-

• Opening A/c of new RR docket : In review of opening the accounts of new RR dockets in system, it is observed that so many sub divisions have not opened 100% with intime and there is average of 25% of RR dockets still pending to open and bill not issued to the consumers. Hence the Director(Finance) highly objected this backward and instructed to all the sub divisional officers to take immediate action intime to open a account to newly serviced installations and make necessary arrangements to issue the first bill to the concerned consumers.

Sub division wise pending RR dockets of Davangere circle are as follows :

• Demand & Collection of ASD : The Director(Finance) instructed to all the AEE’s/AAO’s/Sr.Asst’s that Additional Security Deposit should collect with intime without fail and also directed to disconnect the installation for nonpayment of ASD to be done 100% except government installations where they have to pursue with the concerned department to pay at the earliest. If any delay or negligency was found will be considered seriously and action will be taken concerned SDO’s.

Tariff wise ASD demand and collection of Davangere circle are as follows :-

• Live arrears of recoverable categories : Director(Finance) given directions to all the officers to view the Dash board reports regularly to find out the exact status report of revenue recovery performance of each sub divisions and Divisions. Also found that there is huge live arrears standing as to be recover. Hence Director (Finance) given instruction to all the officers that the MR’s and MFF’s are authorized to disconnect the installations by removing fuse at meter board for non payment of arrears is due at the time of meter reading and issuing the bill to the consumer. The said MR’s and MFF’s should record the final reading of installations and should enter in the data base of the system on the same date without fail. Sub division wise review done with respect to the both LT and HT live arrears as on the date of 3rd Aug 2014 randomly. But many of the sub divisions have not taken respective implements to collect the arrears. Particularly HT outstanding arrears shall be disconnected if the arrears are found to be accumulated even after the day of HT meter reading in the succeeding month. And also directed all the AEE’s and AAO’s/Sr. Asst’s to effect regularly the disconnections and given generally noticed to recover at least 50% of the arrears.

Sub division/Tariff wise ASD live arrears of Davangere circle are as follows :-

Rs. in lakhs

General Issues :-

• AAO’s and Sr. Asst’s should take control on meter readers and all the meter readers should work under AAO’s and Sr. Asst’s of the sub divisions/Accounting sections .
• Instructed to all the sub divisions/Accounting sections to stop drawing of hand receipts immediately.
• Regarding theft cases on NJY feeders, the Director (Finance) instructed sub divisional officers to intimate the same to SP Vigilance with the photo/proof.
• To take necessary action to withdraw erroneous demand as per rules.
• Regarding the MFFs, who fails to achieve the fixed revenue target from consecutively last three months should take immediate action to terminate as per the MOU.
• Tour Plan list of all the officers should sent to the corporate office intime.
• All HT and 40 HP & above installations should billed in system only. and to stop manual billing procedure immediately.
• Ensure that MFFs are collect the current month demand plus 10 % of the Live arrears..
• .Meter Readers/MFF’s(GVP’s) should read all the installations within 15th of every month i.e., 1st to 15th of the month.
• It was DF has directed all the subdivisions to implement the circular accordingly.
• All AAO’s/Senior Assistants are directed to in charge of SDO/Accounting Sections to open their official e-mails, RAPDRP/Non-RAPDRP dash board. They should not give their pass word to any other subordinate/person in the subdivision/section office.
• All the AEE/AAO/SA should operate the bescom.co.in designated website.
• To check the e-mails received from the corporate office/Zonal/Circle/Division/Consumers on daily regular basis.
• All the officers/Senior Assistants/Assistants should use bescom.co.in in this month official e-mail with their e-mail ID without fail and a penalty of Rs.100 per day from 16th of August 2014 will be levied. They should not give their password to anybody include Personal Secretaries.
• All the officers to view regularly the Dash board reports & Billing efficiency report of both N-Soft & Infosys regularly to find out the exact status report of revenue performance of each sub divisions and Divisions.
• The MR’s are authorized to disconnect the installation by removing Fuse at Meter board for non-payment of previous month arrears is due at the time of meter reading and issuing the bill to the consumer. MR’s should record the Final reading of the installation and should enter in the data base of the RAPDRP/non-RAPDRP system on the same day without fail.

• Dis-connection for non-payment of ASD to be done 100% except Govt. installations where they have to pursue with the concerned department to pay at the earliest.
• The CA’s/DCA’s/AO’s/AAO’s/SA’s/ASST’s to go along with Meter readers every month from 1st to 15th and to ensure that the 100% of billing, disconnection/consumer indexing/DTC wise energy Audit and afternoon they work their receptive place/office.

• The cleansing of migrated data base especially ASD amount/Long disconnected installations etc., has to be under taking to be improved billing efficiency and repeated Slippages in ATP UPLOADS.
• Shifting/Compression of Meter readers as per sample Meter reading sheet shown in the ppt. is to be done.
• AAO’s/SA’s should ensure that the reading and issuing the bill to the consumer and the data upload on the same day they should take sample screen shot on the same day without fail.
• AAO’s/SA’s to ensure that the ATP payment uploaded a screen shot should be taken.
• AEE’s/AAO’s/SA’s to send their tour program to corporate office on fortnightly basis without fail.
• Dummy Meter Readers available in the data to be removed.

• All the GVP’s/ MFF should be entered agreement as per MOU and duly signed immediately. Where GVP’s/ MFF have not achieved the target necessary action taken against them as per MOU.

Meeting concluded at 3.30 P.M. with vote of thanks from the chair.

(T.H. SHAKEEL AHAMED)

CHIEF GENERAL MANAGER

BESCOM.