CHADRON STATE COLLEGE
CAREER SERVICES OFFICE
GUIDELINES FOR CREDENTIAL FILES
THANK YOU FOR REGISTERING WITH THE CAREER SERVICES OFFICE. WE ARE BETTER ABLE TO SERVE YOU IF THESE GUIDELINES ARE FOLLOWED:
1. Personal Record - This needs to be typed, not handwritten. This form is on our website - www.csc.edu/careerservices/credentials.csc. Check for errors before forwarding it to our office. The Personal Record contains the first two pages of your credential file & will be sent out exactly the way you turn them in. The other forms in the packet may be hand written.
2. After you have turned in your completed packet, we will send recommendation forms to
the references you have listed. Recommendations will be sent to your cooperating teachers and supervisors near the end of your student teaching experience. You should list college instructors (from CSC or from any other college you have attended) who can provide an accurate, “positive” statement of your abilities. It is a good idea to ask permission to use these people as references.
3. Allow three to four weeks for your reference writers to return their forms to us before checking to see if they are all in. Your student teaching recommendations will be put in your file after you have completed your student teaching experience. It is your
responsibility to check the status of your file to make sure that is complete.
4. Complete the Transcript Authorization form if you want to have an unofficial transcript included in your file. The final transcript will not be put into your file until after you have graduated and all coursework and degree information has been recorded by the Registrar’s Office. If you have transcripts from other colleges, you may include them in your credential file.
5. Before your credential file can be sent out for the very first time, you will need to pay the $10 Activation Fee. Payment must be made either in advance or at the time of your request. You may pay with your debit/credit card. Please call the office (308-432-6292) with the card number, security code off of the back and expiration date.
6. All requests for sending your credentials must be written. You may either email or mail your requests to have credential files sent. Faxing a request is acceptable.
7. Female registrants should identify themselves by both married and maiden names if a name change has been recent.
8. Do not send credentials each time you apply for a position unless specifically requested to do so by hiring officials. A letter of application and a resume’ are usually sufficient unless otherwise stated.
9. Notify the Career Services Office if you change your name, address or phone number and update the Personal Record for your credential file.
10. NOTIFY THE CAREER SERVICES OFFICE WHEN YOU ARE HIRED OR ARE NO LONGER SEEKING EMPLOYMENT!! When you activate your credential file with our office, your contact information is placed on a master list, which is sent out each time a school district contacts our office looking for teachers in your field. Once you notify us that you are no longer looking for a job, we will remove your name from that list.
11. The Educational Vacancy Bulletin is updated daily. The vacancy bulletin can be found on our web site, www.csc.edu/careerservices/jobs.csc
12. The $10 activation fee entitles you to credential service from September 1 to August 31. Everyone must activate their file before their file can be used for the first time. See the Explanation of Services and Fees.
13. Attend Teacher Interview Day - The date & list of schools attending can be found in the Educational Vacancy Bulletin.
14. If you have any questions, please feel free to call the Career Services Office at any time. The number is (308) 432-6292.
Revised 5/14/15