FLINDERS UNIVERSITY
Procedures for Long Service Leave Payments for Research Grant Funded Staff
1.1Contract staff employed on research grants accrue long service leave (LSL). No actual liability arises until the staff member has reached seven years of service.
1.2In the case of payout of LSL on cessation of employment, or cash payout of LSL in service, the grant currently funding the staff member’s appointment is not normallyable to be used as the source of funds to cover the cost, either due to grant conditions or insufficient funds.
1.3The University has determined that the University’s central LSL reserve fund will be used to cover the cost of LSL paid out on termination and cash payouts for all research grant funded contract staff.
1.4Thisinitiativeappliesfrom1January2014in the case of payout on cessation of employment and from 1 January 2015 in the case of cash payout in service. It applies to both academic and professional contract staff.
1.5LSL taken as leave (i.e. not as a cash payout) during the term of a contract will be charged to the grant funding the staff members’ employment at the time the leave is taken. If grant conditions are such that the grant cannot cover the full cost of such LSL the relevant organisational unit is responsible for covering the additional cost.
1.6The central LSL reserve fund may only be accessedfor research grant funded contract staff employed on projects with approved research source codes[1]. Refer to Appendix A for the list of approved source codes. The Director Financial Services is authorised to approve changes to the list of approved source codes.
1.7At the cessation of a contract staff member's employment with the University, Human Resources will verify whether the contract staff member is employed on an eligible research grant by reference to the approved source code list. Where this is the case, Payroll will directly debit the LSL payment made on cessation to the central LSL reserve fund.
1.8In the case ofin service LSL cash payouts madeto research grant funded contract employees whose employment is funded by an eligible research grant, the central LSL reserve fund will reimburse LSL cash outs by journal. Payroll will provide a monthly report to Grants Finance detailing LSL cash outs for contract research staff. Grants Finance will process a journal to charge the amount to the central fund.
Appendix A
Approved source codes for the purposes of accessing the central LSL reserve fund to cover payments to research grant funded staff
Source Code / Description011 / ARC Fellowship Awards
013 / Spec Res Init (ex Networks)
014 / ARC Discovery/Large
015 / Other DEST
016 / ARC Collab/SPIRT
017 / Special Research Centres (SRC)
018 / ARC Centres of excellence
019 / NH & MRC: Medical Research Committee
020 / ARC Research Networks
022 / NH & MRC:PHR & DC
023 / NH & MRC Commonwealth Aids Res Grants (CARG)
024 / Research & Development Grants Advisory Committee (RADGAC)
025 / Research Into Drug Abuse Advisory Committee (RIDAAC)
026 / General Practice Evaluation Program (GPEP)
027 / Other H &FS
028 / Bureau of Immigration Research (BIR)
029 / Other Immigration & Ethnic Affairs
030 / Dairy R & D Corporation
031 / Rural Industries R & D
032 / Fisheries R & D Corporation
033 / Other Primary Ind & Energy
034 / AINSE
035 / Australian Kidney Foundation (AKF)
036 / National Heart Foundation (NHF)
037 / National Institute Of Forensic Science (NIFS)
038 / Ophthalmic Research Institute Of Australia (ORIA)
039 / Clive & Vera Ramaciotti Foundations
040 / National Breast Cancer Foundation
041 / Other Cat 1 Grants
042 / Other Non:Cwlth Schemes
044 / Local Government Other
045 / Dept of Human Services/State Dept of Health
046 / Department Of Transport
048 / Other Non S.A. State Govt
049 / Other S.A. State Govt
050 / Health & Ageing
051 / CSIRO
052 / DFAT (Australian Aid Program) formerly AusAid
053 / DSTO
054 / AMSA
055 / Dept of Education & Training (formerly DEEWR)
056 / Other Cwlth Govt
057 / Dept Industry, Science & Resources
058 / AHURI Ltd
062 / Contracts
063 / Cancer Council S.A.
064 / Channel 7 Children's Medical Research Foundation
065 / FMC Foundation
066 / National Sids Council
067 / Drug & Alcohol Services
Source Code / Description
068 / Julia Farr Centre Foundation
069 / Gastroenterological Society
070 / Australian Brain Foundation
071 / Royal Australian College of Physicians
072 / Royal Australian College of Practitioners
073 / SIDS Research Foundation
074 / Rotary Peter Nelson Leukaemia Foundation
075 / Lions Save Sight Foundation
076 / Smoking & Health Research Foundation
077 / Merck Sharpe & Dohme
078 / Pfizer Neuro Science Research Grants
088 / Other Grants
089 / Other Foundations, Donations & Bequests
090 / CRC Partnerships
092 / Other International Funding
093 / US Govt Grants
101 / ATSI/Indigenous Research Development Scheme
104 / Criminology Res Fund (Cat 1)
[1]Source codes are a project attribute that indicate if the project is an eligible externally funded research grant