Position: Fundraising Assistant(Volunteer)

Position: Fundraising Assistant(Volunteer)

Job Description and Person Specific Requirements

Position: Fundraising Assistant(Volunteer)

Responsible to: Corporate Development Manager

Start date:Thursday 2ndJune 2016or earlier

Applications deadline:Monday 2nd May 2016

1. Overview

1.1. Background & Description of the role

War Child’s mission is to support and strengthen the protective environment for children who, as a result of conflict, live with a combination of insecurity, poverty and exclusion.

Over the next five years War Child will develop its organisational capability to benefit, directly and indirectly, 10% of the most marginalised children, living in ten of the worst conflict affected countries in the world. War Child will campaign to persuade decision makers to begin allocating the level of financial and political commitment needed to reduce the number of children dying and suffering from the effects of war. We will harness the credibility and learning from the increased scale of our programmes work to make a significant contribution to the conditions, in which others are encouraged, enabled and compelled to benefit those children marginalised by conflict that War Child is unable to help directly.

The FundraisingAssistant Volunteer role is crucial for our award-winning, creative Fundraising Division. By supporting the Directorate to raise funds you will be helping us continuethe rapid growth which is allowing us to reach more children in conflict zones. The Fundraising Assistant will get a broad range of experience by supporting all Fundraising teams including Corporate Partnerships, Music & Events and Individual Giving.

1.2. Key Responsibilities

  • Assist the Fundraising Directorate in their day to day work including: Corporate Partnerships, Music & Events and Individual Giving
  • Help build and maintain relationships with individuals and organisations via email, telephone and face-to-face
  • Maintain individual contacts and organisations on War Child’s fundraising database
  • Send materials to fundraisers to support their events
  • Utilise War Child’s fundraising database as a relationship management tool to record, monitor and report on existing partnerships and individuals
  • Help the Fundraising team stay up to date with important company and sector news using War Child’s prospect researching tool
  • Help in the planning and implementation of War Child fundraising and stewardship events
  • Attend fundraising and stewardship events for the different Fundraising teams including music festivals, our gala dinner and our trading day fundraiser(may require working some evenings and weekends)

1.3. Responsible to

  • Corporate Development Manager

1.4. Working With

The role involves working closely with the following stakeholders

  • All staff in the Fundraising Directorate
  • All staff in the Programmes Directorate
  • Other War Child colleagues
  • War Child’s Corporate Partners
  • War Child’s Key Supporters

1.5. Responsible for

  • Providing indirect support to the Corporate Partnerships,Music & Entertainment and Individual Giving teams

1.6. Contractual Terms

  • This role will be a 4-6 month placement, working 5 days a week
  • This role involves working in War Child’s offices in Kentish Town (NW5)
  • This is a voluntary position, with lunch and travel costs provided (for travel within zones 1-6 of London Underground)

2. Job Description

2.1.Corporate Fundraising

  • Provide day to day support for current corporate partnerships working with Corporate Partnerships Manager to maximise income
  • Support in the development of New Business including research and proposals
  • Build excellent working relationships across the organisation, with teams who help to deliver War Child’s corporate partnerships
  • Build excellent working relationships with staff who work for War Child’s corporate partners
  • Support at corporate events as required
  • Maintain information on corporate contacts and organisations on War Child’s fundraising database
  • Use War Child prospect researching tool to keep Corporate Partnerships team up to date with company and sector news

2.2 Music & Entertainment

  • Provide day to day support for the Music & Entertainment team
  • Work on festival activity where War Child is the charity partner and help recruit and manage a team of festival stewards for relevant events
  • Represent the Music & Entertainment team at War Child events (may require working some evenings and weekends)
  • Help in the planning and implementation of War Child events in 2016/17 (including but not exclusively Aviate Trading Day, Winter Wassail, Passport to BRITs Week)
  • Help in the planning and implementation of newly developed War Child fundraising concepts within entertainment

2.3 Individual Giving

  • Provide day to day support to the IndividualGiving team
  • Process donations and maintain accurate records using the fundraising Database
  • Support at challenge events such as Prudential Ride London and Royal Parks Half Marathon
  • Provide stewardship to online supporters from JustGiving and Virgin Money Giving
  • Send materials to community and challenge event fundraisers
  • Write thank you letters to donors and supporters
  • Respond to donor requests via email, post or phone

3. Essential Requirements

War Child’s office is a fun and lively environment made up of small group of extremely dedicated staff and volunteers. We’re looking for someone who can fit in well and bring their own personality and creativity to our fundraising and the wider charity.

3.1. Experience

  • Conducting desk research
  • Excellent written and verbal communicator
  • Some understanding of charity fundraising mechanisms

3.2. Expertise

  • Confident to work independently
  • Relationship development
  • Attention to detail
  • Ability to effectively organise and prioritise your own workload
  • Ability to follow direction and report on progress to line manager
  • Passion for music entertainment
  • Demonstrate a flexible attitude to working, including occasionalevening and weekend work
  • IT literate with good knowledge of Microsoft Office and databases

3.3. Legal

  • Eligible to work in the UK

4. Desirable

  • Involvement on a marketing or fundraising project
  • Involvement in music event management
  • Experience of using/managing relationship databases
  • Experience of managing own projects
  • An understanding of or experience of delivering fundraising events
  • Interest/knowledge of the charity sector

5. Application Process

  • Please send your CV and a brief covering letter which outlines how you meet the person specification, to Nick Scott, Corporate Development Monday 2nd May 2016.
  • Due to limited resources at War Child, HR will contact only the shortlisted candidates
  • Interviews will be held during week commencing Monday9th May 2016
  • After your interview you will be asked to complete a short written test
  • Any offer made post the interview will be conditional on receipt of 3 favourable written references, (from your most recent employer, any other previous employer and a character reference). War Child reserves the right to call the referees, in case clarification is required post the receipt of complete reference forms.
  • The successful applicant will be expected to undergo a DBS Police check and/or international police check, be compliant and sign up to War Child’s Child Protection Policy prior to a final offer being made.
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