Please Arrive at 6.00Pm in Preparation for Group Photo

Please Arrive at 6.00Pm in Preparation for Group Photo

SGJ/H.06.09.17

6th September 2017

To: ALL MEMBERS OF COUNCIL

PLEASE ARRIVE AT 6.00PM IN PREPARATION FOR GROUP PHOTO

Dear Councillor

YOU ARE HEREBY SUMMONED to attend anORDINARY MEETING of the HAWARDEN COMMUNITY COUNCIL to be held atTHE COUNCIL CHAMBER, HAWARDEN INSTITUTE, GLYNNE WAY, HAWARDENon MONDAY, 11th September2017at6.30p.m.

The agenda and papers are attached.

Yours sincerely

S G JONES

Clerk & Financial Officer

HAWARDEN COMMUNITY COUNCIL

ORDINARY MEETING

11TH SEPTEMBER 2017

A G E N D A

  1. PRESENTATION(15 mins):

Reverend Brian Harvey will be in attendance to provide a short presentation on the concept of “Dementia Cafes”.

  1. APOLOGIES FOR ABSENCE:
  1. DECLARATIONS OF INTEREST:

To receive any declarations of interests from Members.

  1. MINUTES OF THE PREVIOUS MEETING:

To receive and approve the minutes of the previous meeting held on 10th July 2017.

  1. MATTERS ARISING FROM MINUTES:
  1. MINUTES OF COMMITTEES:

To receive and confirm the minutes of the annual meetings of the following Committees held on 10th July 2017:

Staff & General Purposes Committee

Lighting Committee

Playing Fields Committee

Planning Committee

Community & Environment

Finance Committee

  1. VACANCIES IN EWLOE AND ASTON WARDS:

To provide an update on the two casual vacancies in the Community Council wards of Aston and Ewloe.

  1. 2016/2017 END OF YEAR ANNUAL RETURN:

At its meeting on the 10th July the Council agreed to accept the amendment to Box 12 ‘Total Fixed Assets and long-term assets’ to read £844,770 and not £824,090. The External Auditor has formally requested the Council to approve and re-sign the re-approval and re-certification section of the Annual Governance Statement.

  1. STANDING ORDERS:

As agreed at the Council meeting on 10th July the Council has requested that the Standing Orders be reviewed. (Copy attached separately)

  1. WELL-BEING OF FUTURE GENERATIONS (WALES) ACT 2015 - ANNUAL REPORT:

The Well-being of Future Generations (Wales) Act is about improving the social, economic, environmental and cultural well-being of Wales. The Act establishes public services boards that are required to assess the state of the economic, social, environmental and cultural well-being of the local authority area they service and then prepare local well-being plans setting out objectives for improving the well-being of the area and the steps the members of the board propose to make to meet those objectives.

The Act places a duty on certain community and town councils to take all reasonable steps towards meeting the local objectives included in the local well-being plan that effect its areas. A community or town council is subject to that duty only if its gross income and expenditure was at least £200,000 for three consecutive financial years proceeding the year in which the local well-being plan is published. Part of this duty is to publish an annual report detailing the Council’s progress in meeting the objectives contained in the local well-being plan.

The Act sets seven well-being goals and gives a description of each of them. A copy of the seven goals and descriptions is attached.

Members will recall that at the Staff and General Purposes Committee held in March 2017 a copy of the “Assessment of Local Well-being for Flintshire” was shared with the Council and Members endorsed that the profile for Area 6 (that included Aston, Ewloe, Hawarden and Mancot) was a fair reflection of the local area.

The Council is asked to support the production of an Annual Report for approval at its AGM in May 2018 (the Act requires all community and town councils to do this by 2019).

  1. COUNCIL POLICIES:

Following the election of a new Council in May 2017 Members are asked to review and amend, if necessary, theCouncil’spolicies which are attached separately. The Council’s Health and Safety Policies are not attached butwill be reviewed following a Health and Safety briefing with the Clerk and Financial Officer and the Council’s Workforce:

  • Freedom of Information Requests (a)
  • Data Protection (b)
  • Information Security (c)
  • Press/Media Policy (d)
  • Complaints Policy (Code of Practice)(e)
  • Grievance Procedure (f)
  • Dignity at Work/Bullying and Harassment (g)
  • Equal Opportunities Policy (h)
  • Equality and Diversity Policy (i)
  • Early Retirement (j)
  • Disciplinary (k)
  • Smoke Free (l)
  1. MODEL LOCAL RESOLUTION PROTOCOL FOR COMMUNITY AND TOWN COUNCILS:

Members are asked to consider adopting the attached Model Local Resolution Protocol. At its meeting on the 10th July Council agreed to defer this item for consideration alongside the Council’s own Complaints Policy (see previous item).

  1. COUNCIL CHAMBER:

To receive a verbal update on the project to reconfigure the Council Chamber to accommodate the increase in the number of elected members.

  1. CONSULTATIONS:

Members are asked to review the following consultations and agree the Council’s response, if any:

Autism (Wales) Bill: The closing date is 20th November and the full consultation can be viewed via the link:

Electoral Reform: The closing date is is 10th October and the full consultation can be viewed via the link:

Welsh Language Bill: The closing date is 31st October and the full consultation can be viewed via the link:

  1. COMMUNITY YOUTH REPRESENTATIVE REPORT:

To receive an update on any work undertaken by the Council’s Community Youth Representative, Sam Bidwell.

  1. CHAIR’S REMARKS:

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