PEPS School Council Meeting

PEPS School Council Meeting

January 8, 2018

6:30 pm

PEPS Library

Meeting Minutes

1. Welcome and Introductions

Meeting called to order at 6:34 pm

In attendance: Allison Haining, Amanda MacCoubrey, Tara Dean-Whitt, Megan Endeman, Tonja Upshall, Paul Huddleston, Barb Tomkins and Marialena Dimou.

1. Review and Acceptance of Agenda/Declaration of any Conflict of Interest.

1. Review and Approval of November minutes.

November minutes unavailable will be reviewed once submitted.

1. Treasury Update

Please see attached financial report for December and January.

1. Admin Report

Monday January 15th will be the presentation by the company providing the Buddy Benches. They will be delivered and placed in the front hallway until spring when they can be installed in the playground area.

ACTION ITEM: AMANDA ADD BUDDY BENCH INFO TO FEBRUARY NEWSLETTER.

ACTION ITEM: DETERMINE IN FEBRUARY THE PERCENTAGE OF MONEY TO BE GIVEN TO INTERMEDIATE STUDENTS FOR HELPING WITH FOOD DAY DELIVERY. Money needs to be moved by May 2018.

Staffing changes: Mme. Boyd has retired which has resulted in Mme. LaForge moving from French Immersion Grade 1 to Grade 3 and Mme. Streeter moving from French Immersion Kindergarten to Grade 3. They are in the process of filling the Kindergarten teacher vacancy. A big thank you from staff for the Jingle Mingle event it was a great success. Curling starts on January 15th for 8 weeks with a bonspiel after March break. Over the months of January and February teaching will be around the Buddy Benches and the trait Fairness. PEPS raised over 800 items to be donated to the Salvation Army in December including such things as mittens and hats. January 26th is a PD day.

Sam Mooney has asked council to support taking the Grade 5-8 students to a Board presentation called Empowerment Day on May 3rd. She is requesting $600 from council to cover the buses for the trip.

Tara Dean-Whitt motioned to support

Amanda MacCoubrey seconded.

No objections.

1. Subcommittee Updates and Discussion

a)Jingle Mingle Debrief – People showed up early so having the students at the stations a bit earlier would have helped. Need to get extra bags/cups for hot chocolate and popcorn. The short tables for crafts seem to work well. Need about 15 tables for the event if you were to use the short tables again. Next time may need to order more candy canes for the fishing game or more strictly enforce only one candy cane per turn. Santa has retired we will need to find a replacement for next years event.

(Dance-a-thon came up briefly and the idea of a themed event for next year was suggested perhaps with the students voting on the theme in order to keep the event exciting).

ACTION ITEM: AMANDA TO LOOK INTO LOCATING AND BOOKING A NEW SANTA FOR NEXT YEAR.

ACTION ITEM: TARA TO LOOK INTO FINDING A GRINCH FOR THE EVENT.

b)Spirit Wear will reopen for ordering, along with water bottles, near the end of January. Still need to order some shirts for prizes for Dance-a-thon and think there may be some interest from the school population to order now that they have had a chance to see the Spirit Wear. It was suggested that we may want to look into having shorts and baseball hats for sale.

c)Hot Lunches – A new round starts in February and runs through March. It will open this Friday January 12th.

ACTION ITEM: ALLISON TO EMAIL MELISSA TO ENSURE NEXT ROUND OF PIZZA HAS BEEN SENT TO THE OFFICE TO BE PUT ONLINE.

1. New Business

a)Change in Executive Position – Allison Haining is moving and is stepping down as Chair of School Council. Amanda MacCoubrey will assume the role for the remainder of the year. Carol Jones (co treasurer) has volunteered to move to Vice Chair to assist Amanda. No other members indicated they would like to run for this position and no objections to Carol Jones becoming Vice Chair.

b)Subcommittee for Playground Renovations

Determined there is a need for a playground subcommittee to look into what school council would like to do in the playground and form a plan over the next two months. For the larger projects (beyond line painting and purchasing outdoor toys for the teachers) the subcommittee would need to find contractors for the project and obtain three quotes. Plan would need to be to Paul by April to take to the Board for May if we would like to move on the project next year. No one wanted to head up committee at this time. Will discuss at February meeting.

ACTION ITEM: DISCUSS PLAYGROUND SUBCOMMITTEE AT NEXT MEETING.

c)Set dates for Dance-a-thon prizes.

Amanda scheduled cookie and smoothie parties for Mme. Endemans class. Crazy hair day will be Thursday January 25th

Pajama and Popcorn day will be Wednesday February 14th.

d)Big Box of Cards Fundraiser

Amanda presented the idea of doing this for our spring fundraiser around Easter. Each box of cards can be purchased for $33 and has 33 cards. Can choose from and all birthday box or and all occasion box. School makes $11 per box sold. Students will be sent home with boxes and asked to bring back if they do not want to purchase. Prizes from the company provided. Will need to decide if we will track who brings back or just send a blanket reminder to all parents/students to return if unpurchased. Also given a order sheet for friends/family to order. Company projects money raised to be around $7000-$10000. Everyone was in favour of running the fundraiser. Will determine dates and further details at next meeting.

1. Identify Agenda Items and Snack volunteer for February meeting and Adjourment

Next meeting – Money for Grade 7/8 from pizza and hot lunch days

Playground Subcommittee

Adjourned 7:50 pm.

Next meeting February 5th at 6:30.