Partnership Opportunities, Benefits & Policies

ACCESSE18

Partnership Opportunities, Benefits & Policies

Thank you for your interest in participating as a partner for ACCESSE18, which will be held at the Pasadena Convention Center in Pasadena, California July 10-12, 2018. CESSE has a membership of 200 societies and over 1,200 individual members whose combined memberships total approximately 4 million. This represents over $1 billion in annual meeting, convention and ancillary business expenditures. We invite you to visit our website at

We anticipate 300-400 attendees including association executives, senior staff, meeting professionals and CESSE community partners to attend the 2018 meeting. Partnership provides your organization with direct exposure to these key individuals. Below are the partnership opportunities available and the benefits of each. The following grid (p. 2, 3, 4) identifies the partner opportunities available at the meeting and indicates the first right of refusal owners, in red, for the various options. Partners who participated in 2017 are given the first option to renew partnerships for 2018.

MAJOR PARTNERS:

• Partners of any monetary, service or meal that has a minimum value of $15,000 will receive a Full-pageAd in the Final Program. Events or services (that total $15,000) can be co-sponsored and each partner can receive a half-page Ad.
• Partners of an event or service that has a minimum value of $7,500 will receive a Half-page Ad in the Final Program.

STANDARD PARTNER BENEFITS:

ALL partner levels receive the following standard partner benefits:

• Logo and URL in official CESSE on-site Final Program
• Logo and URL on official ACCESSE meeting website
• Brochure display in Solution Center during ACCESSE
• Electronic copy of pre-registration list provided four weeks prior to ACCESSE
• (minus emails)
• Electronic copy of CESSE Association Profiles featuring attending organizations provided two weeks prior to event (includes emails)
• Logo, URL, organization description and contact information in CESSE 360 mobile app

PARTNER LEVELS:

The following criteria must be met for all sponsored events/goods/services:

1. A minimum value of events/goods/services has been established below for each level of partnership
2. Partners may be asked to provide a financial commitment plan/proposal of events/goods/services being contributed to ensure events/goods/services meet the minimum partnership level requirements.

• Standard Partner Benefits (see above)
• (3) Complimentary Registrations (additional staff, from same company, may register at the additional staff rate)
• Full-Page or Half-Page Ad based on minimum value of service (please see ‘Major Partners’ section on page 1)
• Recognition by CESSE at a major function
• Introduction or remarks to attendees at sponsored event (5 minutes or less)
• Banner ad in CESSE 360 mobile app
• Materials/handouts to attendees at sponsored event (if applicable)

• Standard Partner Benefits (see above)
• (2) Complimentary Registrations (additional staff, from same company, may register at the additional staff rate)
• Recognition by CESSE at a major function
• Banner Ad in CESSE 360 mobile app
• Materials/handouts to attendees at sponsored event (if applicable)

• Standard Partner Benefits (see above)
• (1) Complimentary Registration (additional staff, from same company, may register at the additional staff rate)
• Banner ad in CESSE 360 mobile app
• Materials/handouts to attendees at sponsored event (if applicable)

• Standard Partner Benefits (see above)
• See below for complimentary registrations

• Standard Partner Benefits (see above)
• See below for complimentary registrations

PARTNERSHIP POLICIES:

All partners will be recognized on the ACCESSE website and your company name and logo will be posted on the site upon receipt of your commitment of partnership - providing further exposure for your company – sign now and provide your logo and get visible! When filling out the partnership form please email your logo in a .JPG, or .GIF less than or equal to 180 pixels wide and less than or equal to 180 pixels long - we can accept .AI or .EPS, but .JPG or .GIF is preferred please send to .

1. Meal partners may make brief introductions and remarks: Remarks, which may include media presentations, may be five (5) minutes or less in total length. Materials and handouts are permitted, provided they are in good taste. Partners who exceed the five minutes are subject to review for future partnership opportunities with CESSE. Meal partners include breakfast, lunch and dinner partners.

1. CESSE will screen all presentations, visuals, and handoutsfrom partners in advance of the sponsored event and reserves the right to prohibit any presentation or materials that are not in the best interest of the attendees.

1. Partners of non-meal functionswill not be permitted to make introductions or remarks.

1. CESSE will provide all major meal partners (breakfast and lunch) that utilize the designated meal room with an LCD projector and a screen. All other AV needs required by the partner(s) will be directed to the partner AV company and the partner will work directly with the AV company and be responsible for all fees. Partners, while presenting and using visuals should be reminded that the effectiveness of their presentation is enhanced with clear, readable audio-visual materials.

1. Copies of the CESSE advance registration will be provided to partners of CESSE meetings approximately one month in advance of the meeting. Member name, organization, title, address and phone numbers are provided.

1. There shall be only one sponsored hospitality event at any one time. Evening events will conclude by midnight. It is acceptable for two or more partners to jointly sponsor an activity or event as long as they each meet the minimum partnership level requirements.

1. The partner of an event that is not within walking distancefrom the headquarters hotel must provide transportation to/from your event or obtain a partner for it. Walking distance is considered two to three blocks.

1. If multiple partners are contributing to an event, it is suggested that they receive one complimentary registration per co-sponsoring organization providing they are contributing a minimum of $2,500 per co-sponsoring organization. Primary host must supply to CESSE a list of co-sponsoring organizations/people.

1. Employees of sponsoring companies, who do not plan to attend the full CESSE meeting, may attend only their own event free of charge. Primary partner of event must provide a list of attendees to CESSE meeting planner.

1. Use of CESSE logo on partnership materials and promotions is not permitted: Partners will not be permitted to use the CESSE logo on any of their advertising materials or in their presentations. The CESSE brand is separate and unique from the product and services of the CESSE partners, and partnership support does not imply an endorsement.

1. Partnership registrations are non-transferrable to other organizations. Partnerships are non-transferrable from year to year. CESSE is unable to provide discounts and/or concessions to partners that are unable to attend the event.

1. Partner Cancellation Policy:

>/ = 5 months out from conference date: 75% cancellation fee

4 or less months out from conference date: No refund

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