Organisation Name: Contact Name

Your Details

Organisation Name: Contact Name:

Address:

Postcode:

Tel: Email:

Invoice Details (if different from above)

Organisation Name: Contact Name:

Address:

Postcode:

Tel: Email:

DATE(S) REQUIRED:

NO. OF DELEGATES:

TEXT ON WELCOME SIGN:

ACCESS TIME: START TIME: FINISH TIME:

Package required (Please tick):

WHOLE DAY (8 hours) HALF DAY (4hours)

Room and layout requirements (Please tick):

Equipment requirements (mark with x):

Please turn over for catering requirements

Garden Organic is the working name of the Henry Doubleday Research Association, Registered charity number 298104

Catering requirements (please tick if required):

Please see the attached ‘Buffet Quotes’ menu from our onsite caterers, Fusca.

NO OF DELEGATES:

Tea/Coffee charged at £1.75 per head, per serving:

Tea/Coffee & Biscuits at £2.50 per head, per serving:

Lunch (please select a Set Menu from the Buffet Quotes): Set Menu selected:

Please state what time(s) you would like your Tea/Coffee to be served:

Please state what time you would like your buffet lunch to be served:

Special dietary requirements:

Please note that catering is excluding VAT which will be charged at 20%

Terms and Conditions:

Confirmation: The booking will be treated as confirmed when the booking form is received. We will then return a copy of the booking form to you with confirmation, which acts as a receipt.

Cancellation: There is no cancellation fee for confirmed bookings cancelled with at least one month’s notice. Confirmed bookings cancelled with less than one month’s notice will be charged 50% of the room hire cost. Cancellation of 48 hours notice or less levies a charge of both room hire and catering charges in full.

Invoicing: The hirer will be will invoiced on the basis of the original booking form, plus any additional delegate, catering or other charges immediately after theevent. If the number of delegates attending is less than that originally booked, the cost of the event to the hirer shall not be less than 90% if the pre-booked total.

Provider’s Liability: The provider shall not be responsible for any delay or cancellation due to causes beyond its control.

Hirer’s Liability: The hirer shall be responsible for the conduct of their guests and ensure that their behaviour shall not cause a breach of the law or nuisance to other guests.

The hirer shall reimburse the provider for any cost incurred through wilful damage or negligence to the providers’ property.

Please sign to accept our terms and conditions.

Sign: Date: