Old Lyme Rowing Association

Old Lyme Rowing Association

MINUTES for Board Meeting of Monday, August 24, 2015

Attendees: Greg Hack, Chris McCawley, Jane Montanaro, Joan Rivigan, Kira Drummond, Candace Fuchs

1. Approval of the Minutes from Board meeting of July 20, 2015. approved

1. Treasurer’s report

• including bank balance total current assets $59K,
• $1500 received for silent auction red sox tickets,
• oars have been ordered ($3270)

1. Review and vote on SAFE SPORT policy

• Chris, Kira and Candace made some editorial suggestions.
• Chris suggested that we just have coaches watch the training and sign a waiver, replacing the 30 page document
• Also suggested that we recommend that coaches, athletes and parents familiarize themselves with the policy and take the training, but not required.
• If incidents are reported to the board, what do we do with that information ?We could suggest that the police be contacted most likely by the person reporting the incident
• Jane Montanaro suggested that the coaches take the training, and then communicate to the athletes several important talking points.
• Greg Hack says the document is supposed to be reviewed by USRowing.
• GH to ask USRowing if the training is adequate ? We suspect US Rowing will insist that a documented policy be on file.
• GH to make the edits and send to US Rowing for comments with questions attached.

1. News and updates:

●Update on Boathouse plans/ BHPIC activities: no additional information. No decision between scheme A and scheme E. A is slightly more expensive, but accommodates our space better. In A bathrooms are in the pavilion. In E, both bathrooms and flex space (potentially) are in the pavilion. BHPIC currently awaits further estimates for bathhouse/pavilion. Meeting scheduled for August 27 has been cancelled.

●Recap/review of summer program activities and revenues. Summer program was a success, cash flow was very positive, Discussion and approval of coaches’ bonuses and gifts. Executive committee approved bonuses for Steve, Paul and Andriel. Gift cards for the remainder. Total approx. $1500.

●Progress on purchase of additional sculling oars (6 pairs) purchased

●Report from masters: training for the Fall headracing season has commenced. We are looking forward to competing in several regattas as listed below:

1. Plans for fall juniors, including coaching staff and racing schedule. Coordinate racing schedule with masters, in particular with respect to when the big trailer is needed. Cost for Fall: need to manage expectations, perhaps manual should indicate that costs can double entry fees. Schedule is posted on the website. Ask Paul to add approximate fees for local and non-local races.

1. Follow up on LTR II sessions for the fall: not addressed due to absence of relevant parties

1. Equipment Committee issues.

• Firm up plans to acquire Peinert 26(s) per Equipment agree to purchase. Post meeting note: this boat is no longer available for sale.
• Need repair of 2 Maas trainers,
• Vespoli 8+ has a fin rudder issue (when fin is tightened down, rudder no longer turns)
• sell/dispose of Pocock 4+. Levator 1X needs to be disposed. What about Garafalo1X ? GH to ask Heather to work with Equipment Committee to identify boats to be disposed.

1. Discuss rental truck arrangements. Consider seeking a local option that may be more cost effective, vs monthly rental from Enterprise (appears that we may only need rental for the month of October).
2. $1450 for truck rental + 300 for damage waiver. Liability is another $800, but is covered by our existing policy. We think that the per day rental is about $300, so this makes sense. Can we build a trailer fee into the program fees ?

1. New business?

• Kira Drummond reports that the Parent Handbook should be available in the next couple of weeks
• Next meeting October 5