Board of Supervisors Minutes
June 1, 2005
The Tama County Board of Supervisors met in a special board meeting at 3:30 P.M., June 1, 2005.
Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Keith Sash; and 3rd District Supervisor, Patrick Henry.
A special board meeting was called to order at 3:30 P.M. by Chairman Larry Vest.
At 3:38 P.M. a motion was made by Keith Sash, seconded by Patrick Henry to go into closed session pursuant to Iowa Code, Sections 21.5c, 21.5g, and 21.5h to discuss potential litigation of a current civil case going on in the County. All Voted Aye.
Present were Supervisor Chairman Larry Vest, Supervisor Keith Sash, Supervisor Patrick Henry, County Attorney Brent Heeren and Laura Kopsa, Deputy Auditor, Secretary for the Board.
At 3:58 Sheriff Dennis Kucera joined the closed session.
At 4:15 P.M. Patrick Henry made a motion to go out of closed session, seconded by Keith Sash. All Voted Aye.
Keith Sash made a motion to direct Sheriff Dennis Kucera to contact Renee Von Bokern, union negotiator, to discuss the handling of a potential litigation of a civil case currently going on in Tama County. Seconded by Patrick Henry. All Voted Aye.
The meeting was adjourned at 4:18 P.M.
Board of Supervisors Minutes
June 7, 2005
The Tama County Board of Supervisors met at 9:30 a.m., June 7, 2005. Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Keith Sash; and 3rd District Supervisor, Patrick Henry.
Motion by Sash, Seconded by Henry to approve the minutes for the May 31st regular meeting and June 1st special meeting. All Voted Aye. Motion Carried.
At 9:30, the Board met with Lyle Brehm, County Engineer, to receive a road projects report.
At 10:00, the Board held the First Reading of the proposed Flood Plain Management Ordinance. The ordinance was reviewed. It is the purpose of this Ordinance to protect and preserve the rights, privileges and property of Tama County and its residents and to preserve and improve the peace, safety, health, welfare, and comfort and convenience of its residents by minimizing those losses from flooding.
Motion by Sash, Seconded by Henry to approve the First Reading with wording changes in Section V-Administration (B-1) for "private" flood plain development and insert "thirty (30) day notice" described for Action on Permit Application (B-3) instead of the term "reasonable time"; and adding the words, "for each day of violation" to Section VII-Penalties for Violation. The Board further schedules the Second Reading for June 14th regular meeting. All Voted Aye. Motion Carried.
Motion by Sash, Seconded by Henry to set a public hearing for the Status of Funds for the Home Ownership Assistance Project funds ($329,340) at 10:30 a.m. on June 21, 2005, at the County Supervisors' Room, Toledo. The public will have the opportunity to present comments concerning the status of these funds for the 10 homes qualified in this project. The Board intends to request approval for an additional home with current funds, if available. All Voted Aye. Motion Carried.
Motion by Henry, Seconded by Sash to approve the appointment of Marcia Sawdey as Deputy Recorder as requested by Marlene Thiessen, County Recorder. All Voted Aye. Motion Carried.
The Board met with Harold Connolly, Tama County CPC, to receive an updated report on the status of the supported employment program. Exceptional Persons Inc. has agreed to take over the rental of the offices in Hardin and Poweshiek counties. He requested that Tama County retain the employment of 2 part-time clerks serving those offices until EPI begins its program.
Motion by Sash, Seconded by Henry to continue employment for 2 part-time clerks in the CPC office for 2 months to continue operating the supported employment program offices located in Poweshiek and Hardin counties. The positions will be evaluated at the end of July. All Voted Aye. Motion Carried.
EPI would like to expand residential housing for the chronically mentally ill clients in Tama County. The proposal to build 12-unit apartment building with no cost to the County. EPI will be completing a survey to determine potential needs. Mr. Connolly also asked the Board to consider making the part-time Social Worker position in the CPC office full-time beginning July 1, 2005. The Board did not take action on this request.
Motion by Sash, Seconded by Henry to approve the following resolution to allow a Subordination Agreement requested by Hamilton Mortgage Company;
RESOLUTION 6-7-2005A
BE IT RESOLVED, to approve the Subordination Agreement requested by Hamilton Mortgage Company or its successors and/or assigns, concerning the mortgage held by Tama County for a property owned by Christopher and Melanie Grimm and described as Lot One (1) in Block Nine (9) of the Original Town of Clutier, Tama County, Iowa, that was financed with rehabilitation funds from the Home Ownership grant program; and further authorize Chairman Vest to sign the Subordination Agreement for Tama County.
Roll Call Vote: Sash, aye. Henry, aye. Vest, aye. Resolution passed and adopted this 7th day of June 2005. Larry Vest, Chairman, Board of Supervisors. Laura Kopsa, Deputy County Auditor.
Motion by Henry, Seconded by Sash to approve the following resolution accepting contracts for rehabilitating a house at 207 W. Broad St., Montour, Iowa, in accordance with the Homeownership Grant through the Iowa Dept. of Economic Development:
RESOLUTION 6-7-2005B
RESOLUTION TO APPROVE THE TAMA COUNTY HOME OWNERSHIP ASSISTANCE PROGRAM CONTRACT FOR 207 W. Broad St., Montour Iowa
WHEREAS, the County of Tama was approved for a $334,840.00 Home Funds through the Iowa Department of Economic Development for home ownership assistance and rehabilitation of existing homes being purchased countywide, and
WHEREAS, the homeowner at 207 W. Broad St., Montour, Iowa, is eligible for the assistance under the County of Tama's Administration Plan, and
WHEREAS, Region 6 Planning Commission opened sealed bids for the rehabilitation of 207 W. Broad St., Montour, Iowa, and have verified that all work will be done in accordance with program requirements.
NOW, THEREFORE BE IT RESOLVED BY THE COUNTY OF TAMA, IOWA:
Section 1: That the attached rehabilitation contract between homeowner, Cory Sawyer, (207 W. Broad St., Montour, Iowa), Two Guys Construction, Garwin, and August Enterprises LLC, and the County of Tama is hereby approved. All direct rehabilitation and administration costs will be paid for by non-County resources (i.e. grants and City administration fees).
Section 2: All work paid for by the County of Tama's HOME funds will be secured through a recorded mortgage.
Section 3: County approval will be subject to an appraisal showing after rehabilitation value not exceeding 95% of the area median purchase price.
Roll Call Vote: Sash, aye. Henry, aye. Vest, aye. Resolution passed and adopted this 7th day of June 2005. Larry Vest, Chairman, Board of Supervisors. Laura Kopsa, Deputy County Auditor.
Motion by Sash, Seconded by Henry to approve claims for payment as presented. All Voted Aye. Motion Carried.
Chairman Vest adjourned the meeting at 11:17 a.m.
Board of Supervisors Minutes
June 8, 2005
The Tama County Board of Supervisors met in a special board meeting at 7:00 p.m., June 8, 2005.
Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Keith Sash; and 3rd District Supervisor, Patrick Henry.
A special board meeting was called to order at 7:00 p.m. by Chairman Larry Vest.
The Board met with Lyle Brehm, County Engineer, and mayors and city representatives of small towns in Tama County to discuss the effect of the State of Iowa eliminating funding from Road Use Tax (RUTF) to cities under 500 population. The Transfer of Jurisdiction legislation passed in 2003 became effective July 1, 2004, and affected city budgets this fiscal year.
Comments were received from the cities of Chelsea, Clutier, Elberon, Lincoln, Montour, and Vining. The loss of funding impacts the cities' street maintenance capabilities. The Board did not take any action.
The meeting was adjourned at 8:15 p.m.
Board of Supervisors Minutes
June 14, 2005
The Tama County Board of Supervisors met at 9:30 a.m., June 14, 2005. Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Keith Sash; and 3rd District Supervisor, Patrick Henry.
Motion by Sash, Seconded by Henry to approve the minutes for the June 7th regular meeting and June 8th special meeting. All Voted Aye. Motion Carried.
At 9:30, the Board met with Lyle Brehm, County Engineer, to receive a road projects report.
Motion by Sash, Seconded by Henry to set a public hearing at 9:30 a.m., Tuesday, July 5, 2005, for public comment on a petition for a Class 'C' Road on II Ave, north of Iowa Highway 96 and directs the County Engineer to prepare the required notices. All Voted Aye. Motion Carried.
Motion by Sash, Seconded by Henry to reallocate Road Use Tax Fund (RUTF) dollars to cities with populations under 500 as best determined by the County Engineer from RUTF moneys received by the County in fiscal year 2005; said allocations to be disbursed in fiscal year 2006. The purpose of these allocations is to recognize the loss of RUTF to smaller cities due to a legislative change in the RUTF formula after July 1, 2004. All Voted Aye. Motion Carried.
At 10:00, the Board held the Second Reading of the proposed Flood Plain Management Ordinance. The ordinance was reviewed. It is the purpose of this Ordinance to protect and preserve the rights, privileges and property of Tama County and its residents and to preserve and improve the peace, safety, health, welfare, and comfort and convenience of its residents by minimizing those losses from flooding.
Motion by Henry, Seconded by Sash to approve the Second Reading and schedule the Third and Final Reading for June 21st at the Board's regular meeting. All Voted Aye. Motion Carried.
The County Auditor has received the resignation of Marlene Thiessen as Tama County Recorder effective, June 30, 2005, pursuant to Chapter 69.4(4). The Board may publish notice prior to June 30 in order to advertise for a replacement. The Board must appoint a replacement within 40 days after the effective date.
Motion by Sash, Seconded by Henry to accept the resignation from Marlene Thiessen as Tama County Recorder, effective June 30, 2005. All Voted Aye. Motion Carried.
Motion by Sash, Seconded by Henry to place a notice in the newspapers within the county requesting applications from interested persons desiring to be appointed to fill the unexpired term of County Recorder, term ending November 14, 2006, after the canvass of the General Election. All Voted Aye. Motion Carried.
Motion by Sash, Seconded by Henry to accept the single bid from Duane Leek, Toledo, for renting 10 acres of pasture at the county farm at $50.00 per acre for three (3) years. All Voted Aye. Motion Carried.
Motion by Henry, Seconded by Sash to reappoint James Robert Foster, Traer, and Rollie Haynes, Montour, to the Tama County Board of Adjustment. All Voted Aye. Motion Carried.
Motion by Sash Seconded by Henry to forego the June 2005 health insurance premium for internal departments. All Voted Aye. Motion Carried.
Motion by Henry, Seconded by Sash to set the monthly health insurance rates the same as the current year; Family - $1,307.70; Single - $602.55. All Voted Aye. Motion Carried.
Motion by Sash, Seconded by Henry to approve claims for payment with two exceptions: review claim for burial expense ($1,000) next week; return claim for rabies exam for Fed Express fee ($53.00) to clinic. All Voted Aye. Motion Carried.
Chairman Vest adjourned the meeting at 11:30 a.m.
Board of Supervisors Minutes
June 21, 2005
The Tama County Board of Supervisors met at 9:30 a.m., June 21, 2005. Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Keith Sash; and 3rd District Supervisor, Patrick Henry.
Motion by Sash, Seconded by Henry to approve the minutes for the June 14th regular meeting. All Voted Aye. Motion Carried.
At 9:30, the Board met with Susan Jones, Assistant to the County Engineer, to receive a road projects report.
At 9:35, the Board met with Bob Etzel, Director, Tama County Conservation Board, to discuss the annual deposit of specified funds into the Land Acquisition & Development (LAD) fund from the General Fund. Dollars received for crop rental on the Reinig Wildlife Refuge near Toledo and a grant for fish habitat were requested to be placed into the LAD fund.
Motion by Sash, Seconded by Vest to approve the following resolution to deposit funds into the Conservation Land Acquisition & Development Fund (LAD):
RESOLUTION 6-21-2005A
BE IT RESOLVED, that the Tama County Board of Supervisors approves the transfer of $5,444 from General Basic Fund (0001) to the Land Acquisition & Development Fund (0027) and authorizes the County Treasurer to transfer and/or deposit said funds into the LAD Fund.
Roll Call Vote: Henry, aye. Sash, aye. Vest, aye. Resolution passed and adopted this 21st day of June 2005. Larry Vest, Chairman, Board of Supervisors.
Motion by Sash, Seconded by Henry to bind property & casualty insurance coverages with Heartland Insurance Risk Pool, Inc. for the 2006 fiscal year. All Voted Aye. Motion Carried.
Motion by Sash, Seconded by Henry to approve the insurance schedules and loss exposures as stated in the May 26, 2005 proposal. All Voted Aye. Motion Carried.
Motion by Vest, Seconded by Sash to approve the liquor license renewal and outdoor service area application for Dysart Rec., Inc, Dysart. All Voted Aye. Motion Carried.