Mission View Terrace Homeowners Association Board Meeting January 31, 2007 President

Mission View Terrace Homeowners Association Board Meeting January 31, 2007
President, Patti Kimpton called the Regular Meeting of the Mission View Homeowner’s Association to order at 7:00 p.m. at the Lakeside County Water Sewer Office.
Board Members Attending: Patti Kimpton, Blake Cathroe, Sam Crompton, Brian Black, Dave Doney and Tammy Tierney, Secretary-Treasurer.
Homeowner’s in Attendance: None.
Reading of Minutes: Minutes of the November 29, 2006 meeting were read. Dave Doney made a motion to approve the minutes of the November 29, 2006 meeting. Brian Black seconded the motion. Motion carried.
Treasurer’s Report: Tammy Tierney presented a Treasurer’s Report, which included: Transaction Report, Account Balances, Summary Report, Budget Comparison and presented bills for payment. Dave Doney made a motion to approve the Financial Report and pay bills presented for payment. Brian Black seconded the motion. Motion carried.
Tammy Tierney distributed a listing of Past Due Annual Dues and Past Due Water Reservoir Assessments to the Board. There was a discussion regarding the possibility of recording liens against specific lots because of past due balances. Patti Kimpton made a motion that homeowners with dues and/or assessments that are 90 days past due will receive a late notice. If the late notice is not paid within 30 days, the Board may then put a lien on the related property. This process may be expedited should the Board find out that such property is for sale. Blake Cathroe seconded the motion. Motion carried.
Patti Kimpton made a motion that the cost of filing the lien and the cost of removing the lien will be paid by the homeowner. Sam Crompton seconded the motion. Motion carried. There was discussion regarding posting a list of homeowners who have past due annual dues and/or special assessments at the annual meeting.
Administrative: Patti Kimpton made a motion that the Annual Meeting be held on June 2, 2007 at 1p.m. at the Lakeside Chapel. Sam Crompton seconded the motion. Motion carried. Tammy Tierney should check with the Lakeside Chapel to make sure that it is available. Patti Kimpton and Tammy Tierney will work on the Annual Billing Notice, to be mailed by February 10, 2007. The semiannual payment option that was available to homeowners for the past few years will be continued. A discussion of potential candidates for the 2007 Board Member openings followed.
Commons: Patti Kimpton stated there was nothing to report.
Docks: Brian Black reported that the old concrete ramp in the dock area should be removed as it is a safety hazard. Patti Kimpton made the motion that the dock fund should pay for this and that the end result of removing the concrete is to restore the lakeshore to its natural state. Brian Black seconded the motion. Motion carried. Brian Black will investigate costs involved and whether any special approvals/permits will be required to do this.
Architecture: Blake Cathroe indicated that a letter should be sent to the owner since the construction on Lot #39 was not completed in the one year required period of time. A one year extension may be granted if a letter is sent to the Board of Directors explaining the reason for requested extension, and the date of expected completion. Tammy Tierney is to check with Dale Lauman, to determine if such a letter was sent following the discussion of this issue at the November 2006 Board Meeting.
Roads: Dave Doney reported that he was directed by the Road Committee to contact Tanner Smith to get an estimate to put in a drain system that will deal with the underground and surface water problems on 880 feet of Lakeshore Drive. Tanner Smith indicated that we should wait at least one year to pave Lakeshore Drive after this drainage project is completed. Tanner Smith provided Dave Doney with an estimate of $23,000 for this. The Board determined that Dave Doney should meet with Tanner Smith, to find a way to lower the cost of the drainage project. Blake Cathroe made a motion that the current $17,525 in the Road Capital Improvements Budget be increased to $27,000 to cover the costs of the drainage project and repairing holes with cold patch. Brian Black seconded the Motion. Motion carried.
Water: Sam Crompton reported that he and Jim Heim met with Kevin Severe on December 4, 2006 concerning the renewal of Kevin’s contract. Kevin signed the contract. Sam Crompton made a motion that the annual billing for the owner of Lot 39, should be reduced by the percentage of dues that are related to the water system, as Lot 39 is not hooked up to the HOA water system. Patti Kimpton seconded the Motion. Motion carried. It was also noted that Lot 39 did not have to pay the $475 Water Special Assessment. Sam Crompton indicated that it is not easy to find a contractor to do the Water Reservoir work. Sam indicated that he has one quote related to the recoating project for $25,000 so far, and is anticipating another quote by next week. Sam would like to schedule the project to be done in May or Early June or in the Fall. A discussion followed regarding other costs related to the Water Reservoir, including draining the reservoir and supplying the community with water when the repair is being done; an efficient system to introduce chlorine; the repair/replacement of the outlet/inlet valve; and surge protection. Estimates need to be obtained for these costs. Discussion of the Water Reservoir project will be continued at the next Board Meeting.
New Business: None.
Other Business: None.
Meeting was adjourned at 10:00 p.m.