Minutesof Invicta East Kent Athletic Club Management Committee Meeting May24th 2017
Venue: Victoria Hotel, Canterbury
- Members present: Ralph Noel, Rex Strickland, Stephen Burt, Laura Reichhelm,, Sarah Hotham, Glenn Mousley, Claire Battersby
- Apologies for absence:Rachel Harding, Ralph Noel, Nikki Old, Michael Gallyer-Barnett, Peter Mullervy, Michaela Clay
- Minutes of the last meeting were agreed and accepted. Proposed by Stephen Burt and seconded by Rex Strickland. The AGM Minutes are ready to put on the website (Action: Laura)
- Matters arising from the Minutes:
- Research/investigations are continuing regarding a first Aid Course (‘Emergency first Aid’) for those coaches that haven’t got the qualification. Margate Ambulance Core was discussed as a possibility. It was also suggested that individuals go on separate courses that they organise themselves rather than organising one course on site, for all, one weekend.
The Senior Development Fund was discussed i.e. Louise Evans and Charlie Briesley getting free membership and physio (u17s). Steve is looking at four or five physio packages for strength and conditioning. WIP.(Action: Steve)
Steve nominated Abel Tsegay, Korade Awe and Max Heavens in the u20s for the senior development programme.
It was agreed that The Senior Sevelopment Fund would be available for athletes age 17 upwards. Any exceptions would be on a case by case basis.
Dominic Mahoney asked the club for help with the £800 cost of the trip to Denmark to compete in the European Masters. It was agreed that the Club would contribute £250.
The stopwatches have been purchased.
- Herne Bay 10:
All preparations are on schedule. 200 runners have registered so far. The projected profit is 3-4k. Steve mentioned that in the current climate extra security measures against terrorism should be considered. He suggested we should introduce a bag check just like the Canterbury 10. Steve is to forward the information to Glenn to progress. (Action: Steve)
- Secretary’s Report:
As the iekac.org.uk domain doesn’t work no emails have been received by the Secretary, including any public enquiries. Steve suggested replacing the current emails with or for people to provide an alternative email address. (Action: Laura to set up new email addresses for herself, Rachel, Michael and Sarah with the new format). It was also noted that there are no email addresses on the coaches page (Action: Laura)
- Treasurer’s Report
The Treasurer was absent but subsequently sent this report:
Treasurer’s Report May 2017
Bank Account Balance Date
NatWest Subs £3,456-16 cr 24-5- 17
HSBC Community £11,132-07cr 24-5- 17
Chip Timing £2,375-40 cr 24-5- 17
Reserve £60,033-76 cr 24-5- 17
Total Bank Balance £76,997-39 Cr 24-5- 17
Club has now been paid
£2150-00 Parker Tools on 24-5- 17, £1200-00 Christchurch College on 8-5- 17
£100 Faversham Running Club on 5-5- 17 & £444 Deal on 3-5- 17.
So a successful month collecting in funds owed. Balances up £7,000 this month...
Since our last meeting £1721 has been received re Les Golding £10Km
Monies spent since last Mancom
In addition to track fees – last paid April 17 – Note May’s invoice has not been received.
Senior Athlete Development * £725
Officials fees May Open £375
Starting Blocks £603
Total £1703
*Abel Tsegay house move.
- Membership Secretary’s Report:
8 new members were elected ( Gill James William, Cordelia May, Bendikt Stokes, Jasmine Rogers, Jamie Kier, Richard Styles, Matthew Sutton, Hollie Baker). 5 FOIs were elected (David Gill, Hannah Jane Browning, Wendy Rogers, Andrew Kier, Helen Baker). There were no resignations. New members and FOIs were proposed and elected by Sarah Hotham and seconded by Laura Reichhelm.
- Child Welfare Officer’s Report:
The child welfare officer was absent.
- AOB:
Steve is to send an email to all coaches to arrange for a coaches meeting on 5th or 6th July at A la Turka. (Action: Steve)
It was agreed that a new more up to date website is needed for IEKA as it is felt by all that ours is out of date in design and content. It was acknowledged that while it can cost as little as £450 for a club specific website the issue is always uploading content. Steve suggested looking at the Aylesbury Rugby club website as an inspiration (Action: ALL).
The meeting finished at 8.05pm