Minutes of the Ordinary Meeting of Council Held 22 July 2015 at the Wiradjuri Study Centre

Minutes of the Ordinary Meeting of Council Held 22 July 2015 at the Wiradjuri Study Centre

MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD 22 JULY 2015 AT THE WIRADJURI STUDY CENTRE AT 10.15am

Present:

Councillor Des Manwaring (Mayor) and Councillors Hall, Brady, Frankel, Ridley, Saunders and Scott.

Robert Hunt (General Manager), Andrew Johns (Director Environment and Planning), Phil King (Director Infrastructure Services), Gordon Thomson (Director Community Services and Governance), John Chapman (Chief Financial Officer) and Angela Ritchie (Administration Coordinator)

1.0CONFIRMATION OF MINUTES
165/15 / RESOLVED that:
The Minutes of the Ordinary Council Meeting held 24 June, 2015 be received and noted.
(Brady/Frankel)
2.0LEAVE OF ABSENCE
166/15 / RESOLVED that:
Leave of absence be granted for Councillor Medcalf, Councillor Nelson and Councillor Phillips.
(Brady/Frankel)
3.0MAYORAL MINUTES
167/15 / RESOLVED that:
  1. Mayoral Minute No 1/15 be received and noted.
  2. A letter of condolence be sent to Oberon Council on the passing of Mayor John McMahon
  3. A Letter of condolence alsobe sent to the Malouf family for their loss.
(Brady/Frankel)
4.0PUBLIC FORUM
Barbara and Lyndon Baker Tottenham – Shire Road Naming – further report to next meeting on how the road became Belmore Road as it was known locally to be Old Woodlands Road.
Jenny Bennett – Joint Organisation Pilot Presentation
5.0DISCLOSURE OF INTEREST
168/15 / RESOLVED that Councillors and staff now disclose any interest in the matters under consideration at this meeting, describe the nature and type of interest, and in the case of ‘less than significant on pecuniary interests’ the reasons why they consider the interest to be non significant.
The Mayor, Councillor Des Manwaring advised of two non-significant non-pecuniary interests due to his membership of the Garden Festival Committee in item 6.1.1 and as a member of the Masonic Lodge with regard to item 15.1.2 – Whiddon Homes Agreement Extension.
(Brady / Frankel)
6.0GENERAL MANAGER
6.1 GENERAL MANAGER’S REPORT – JULY 2015

6.1.1 COMMUNITY GRANT APPLICATIONS

169/15 / Councillor Frankel moved that $5000 be allocated to the Tottenham Sports Ground for air conditioning and $2,250 be allocated to the Condobolin Bridge Club for a card dealing machine, however this lapsed for want of a seconder.
RESOLVED that:
  1. General Manager Report No 1/15 be received;
  2. Council approve the funding as detailed in Attachment “A” and advise the applicants of the outcome of their applications;
  3. Council submit a funding application under the Community Buildings Partnership Program to replace the shade sails at the Tottenham Race Track;
  4. Council approve $5000 towards the Tottenham sports ground kiosk/meeting room for air-conditioning.
(Scott / Brady)
6.1.2POLICY UPDATES
170/15 / RESOLVED that:
  1. General Manager Report No 3/15 be received.
  2. Council adopt the two Policies as detailed in Attachment “A” - Legislative Compliance Policy and Interaction between Councillors and Staff Policy.
(Brady / Hall)

6.1.3BETTER PRACTICE REVIEW

171/15 / RESOLVEDthat:
  1. General Manager Report No 4/15 be received.
  2. Council note the relative progress made in implementing the recommendations of the OLG Better Practice Review.
(Hall / Brady)
6.1.4PLANSAND STATEMENTS UPDATES
172/15 / RESOLVED that:
  1. General Manager Report No 5/15 be received.
  2. Council adopt the Business Continuity Plan, Privacy Management Plan, Risk Management Plan Statement, and Statement of Business Ethics as detailed in Attachment “A”.
(Brady / Frankel)

6.1.5ACTIVE RESOLUTIONS

173/15 / RESOLVED that:
Council note the General Manager Report No. 6/15 for Active Resolutions as at the June 2015 Ordinary Meeting of Council.
(Hall / Scott)
7.0FINANCE
7.1 CHIEF FINANCIAL OFFICER
7.1.2 INVESTMENTS AS AT 30 JUNE 2015
It was noted that the CFO should look at investing more funds in the Central West Credit Union.
174/15 / RESOLVED that:
That the Chief Financial Officer’s Report No 1/15 be received and noted;
(Brady / Frankel)
7.1.3INTERNAL AUDIT COMMITTEE CHARTER
175/15 / RESOLVED that:
  1. The Chief Financial Officer’s Report No 2/15 be received and noted;
  2. The draft Internal Audit Committee Charter be adopted;
  3. Clr Brady and Clr Scott be appointed to the Internal Audit Committee;
  4. Council’s internal auditors (Grant Thornton) be invited to nominate a non-voting representative on the Internal Audit Committee, and
  5. Expressions of interest from the community be invited with a view to appointment of independent external members to the Internal Audit Committee.

(Brady / Hall)

7.1.4REVOTE OF EXPENDITURE TO 2015-2016OPERATION/DELIVERY PLAN
176/15 / RESOLVED that:
  1. Chief Financial Officer Report No 3/15 be received and noted;
  2. Council revote the funds listed totaling $2,961,898 and incorporate them into the 2015-2016 Operational Plan/Delivery Program Budget

(Brady / Saunders)

7.2Environment and Planning

7.2.1DEVELOPMENT ACTIVITY JUNE 2015
177/15 / RESOLVED that:
Council note Director Environment and Planning Report No. 1/15 on development activity for the month of June 2015.
(Hall / Brady)

7.2.2LAKE CARGELLIGO MAIN STREET IMPROVEMENTS

178/15 / RESOLVED that:
Director Environment and Planning Report No. 2/15 on the Lake Cargelligo main street improvements be received and noted.

(Hall / Frankel)

7.3Infrastructure Services

7.3.1ISLAND CREEK BRIDGE

179/15 / RESOLVED that:
Director Infrastructure Services Report No. 1/15 on the Island Creek Bridge be received and noted.
(Scott / Brady)

7.3.2LAKE CARGELLIGO WALKWAY STAGE 2

180/15 / RESOLVEDthat:
Director Infrastructure Services Report No. 2/15 on the Lake Cargelligo Walkway be received and noted.
(Frankel / Ridley)

7.3.3ROADS BUDGET UPDATE

181/15 / RESOLVED that:
  1. Director Infrastructure Services Report No. 3/15 be received;
  2. Council notes the extra allocations in July 2015 to the Roads To Recovery program of $1,279,145 in 2015/16 and $3,432,378 in 2016/17;
  3. Council adjusts the adopted Operational Plan/Delivery Program Capital Works Program for 2015/16 to accommodate the increased Roads to Recovery grant, assign previously unallocated funds and commence a program of stabilising unsealed roads and the shoulders of sealed roads:
  4. Add to the Roads To Recovery unsealed rural roads resheet program:
  5. SR230 Lachlan Valley Way resheets, $400,000
  6. SR1347 Albert Rd resheets, $250,000
  7. SR 381 Verona Rd Ch 9050 – 11670m, $102,180
  8. SR100 Scrubby Lane Ch 3180 - 11293m, $316,407
  9. SR387 Morella Lane Ch 1550 - 5050m, $136,500
  10. SR387 Morella Lane Ch 5050 - 6744m, $66,066
  11. SR56 Bimbella Rd Ch 25460 - 26620m, $45,240
  12. SR56 Bimbella Rd Ch 29240 - 30180m, $36,660
Subtotal $1,353,053
  1. Relocate sealed local rural roads reseals $229,445 from Financial Assistance Grant (FAG) Roads Component program to Roads to Recovery program and assign the funds to the following projects:
  2. SR5 Lansdale Road $73,445
  3. SR25 Kerriwah Road $156,000
  4. Relocate sealed rural roads shoulder resheets $261,508 from Financial Assistance Grant (FAG) Roads Component program to Roads to Recovery program and assign the following projects:
  5. SR1145 Burcher Road (2km east from Burcher) $60,000
  6. SR90 Grassmere Road (2km south from MR377) $71,000
  7. SR1033 Boreamble Road (2km south from MR231 Wyalong Road) $57,000
  8. SR185 Yelkin Road 2.6km south from MR231 Wyalong Road) $73,508
  1. Allocate $229,445 within the FAG program to unsealed roads maintenance for stabilizing pavements.
  2. Allocate $261,508 within the FAG program:
  3. Unsealed roads maintenance $100,000 for stabilizing pavements;
  4. Sealed roads maintenance $161,508 for stabilizing shoulders.
  1. Allocate small gravel resheeting projects within the FAG program:
  2. SR345 Forest Lane Ch 3190 - 3734m$21,216
  3. SR338 Hassans Lane Ch 1700 – 2720m $30,600
  4. SR339 Oppy Lane Ch 1730 – 2123m$15,327
(Saunders / Hall)

7.3.4GUM BEND LAKE EXPENSES

RESOLVEDthat:
Director Infrastructure Services Report No. 4/15, Gum Bend Lake Expenses, be received and noted.
(Brady / Hall)

7.3.5TOWN WATER SUPPLY REPORT

182/15 / RESOLVEDthat:
  1. Director Infrastructure Services Report No 5/15 be received ;
  2. Council Retain Level 4 Water Restrictions for Burcher Town Water Supply until further notice;
  3. Council Retain Level 4 Water Restrictions for Fifield Town Water Supply until further notice.
(Frankel / Brady)
8.0DEPUTATIONS
The meeting was adjourned at 12.35pm for lunch and resumed at 1.51pm.
8.1 Late report - COMMUNITY SERVICES AND GOVERNANCE – DELEGATIONS of Authority.
183/15 / RESOLVED that:
Council approve the Delegations of Authority, as attached, along with amendments made to the CFO position for it to be included in delegations made to all Directors.
(Frankel/Scott)
9.0MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR AND DEPUTY MAYOR
184/15 / RESOLVED that:
The meetings and functions attended by the Mayor be received and noted.
(Brady/Hall)
10.0NOTICES OF MOTION
Nil
11.0DELEGATES REPORTS
NIL
12.0CORRESPONDENCE
185/15 /

12.1THE HONOURABLE WARREN TRUSS MP, DEPUTY PRIME MINISTER, MINISTER FOR INFRASTRUCTURE AND REGIONAL DEVELOPMENT

RESOLVED that:
Council receive and note the correspondence from the Hon. Warren Truss MP.
(Brady/Hall)

12.2LEGISLATIVE COUNCIL

186/15 /

RESOLVED that:

Council prepare a submission and submitit to the Legislative Committee.
(Brady/Hall)

12.3THE HONOURABLE NIALL BLAIR MLC, MINISTER FOR PRIMARY INDUSTRIES, MINISTER FOR LANDS AND WATER

187/15 /

RESOLVED that:

Council receive and note correspondence from the Hon.Niall Blair, MLC.

(Hall/Brady)
13.0COMMON SEAL
188/15 / RESOLVED that:
  1. The Mayor and General Manager be delegated authority to sign and affix the Common Seal to the Contract of Sale for Lot 8, 15 Galari Circuit, Condobolin Industrial Estate;
  2. The Mayor and General Manager be delegated authority to sign and affix the Common Seal to the Deed of Funding for the Condobolin Bore 2 project.
(Frankel / Ridley)
14.0QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN
15.0closed session

15.1NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION

189/15 / RESOLVED that:
Council move into CLOSED SESSION.
(Frankel/Brady)

15.1.2WHIDDON HOMES AGREEMENT

190/15 / RESOLVED that:
  1. The General Manager Report No 2/15 be received.
  2. Council delegate authority to the Mayor and General Manager to sign and affix the Council Seal to the Agreement Extension shown at Attachment “A”.
  3. Council advise Whiddon Homes of its decision.
This Report is submitted in accordance with clause 10A(2)(c) of the Local Government Act 1993 which permits business relating to the following:
….information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
(Scott / Frankel)
191/15 / RESOLVEDthat:
Council move out of closed session, the time being 2.43pm and that resolutions be made public by the Mayor.
The Mayor then read out the confidential resolution in open Council. There being no further business the meeting closed at 2.45pm.
I certify that these 10 pages are the Confirmed Minutes of the Ordinary Meeting of Lachlan Shire Council held on 22 July 2015.
Mayor / Date

General ManagerDate

This is Page No.1 of the Minutes of Lachlan Shire Council held 22nd July2015 in the Wiradjuri Study Centre, Condobolin.

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