Minutes of General Meeting Held on 13Th February, 2007 at Greater Dandenong Offices, Springvale

Minutes of General Meeting Held on 13Th February, 2007 at Greater Dandenong Offices, Springvale

Minutes of General Meeting held on 13th February, 2007 at Greater Dandenong Offices, Springvale. Meeting opened at 11am

  1. Attendance and apologies

Present: John Murrell,Julie Smith, Stephen Dempsey, Jenny Mustey, Philippa O’Halloran, Julie Kyriacou, Sue Kelly, Fiona Mahomed, Bruce Myers, Margaret Smith, Patti Manolis, Janet Aumann, Jeannette Moore

In Attendance:Peter Carter, Michael Scholtes, Melanie McCarten

Apologies:Julie Rae, Carolyn McVean, Anna Cook, Elaine Richmond, Sonia Higgs

  1. Minutes of General Meeting held 10th October, 2006 at South Yarra Library

Moved by Jeanette Moorethat the minutes for the last meeting be accepted.

SecondedJulie Smith
Carried

  1. Business arising from the minutes

3.1 Statewide Project Group Representation

Carolyn McVean accepted nomination to be on the Collections and Access

Statewide Project group

  1. Correspondence
  2. Out

Letter to Murraylink re review of CPLG’s future meeting structure

4.2.In

None

  1. Financial report

-Current balance $24,871.22

Moved by Stephen Dempseythat the financial report be accepted.

Seconded- Margaret Smith

Carried

  1. Chairperson’s report
  2. As per submitted report
  1. General Business
  2. CPLG Constitution Review/Future

-John outlined in his Chairperson’s report a number of options for CPLG to consider following the Executive’s work last November on the issue.

Action : Secure funding to undertake a evening/day forum with a suitable facilitator. Jenny to complete submission to the DVC to provide funding in a partnership arrangement with CPLG. This is to be circulated amongst executive members prior to sending to DVC. Members felt that it would be appropriate if CPLG covered the cost of travel/accommodation and DVC to provide funding for facilitator. Plan the forum take place prior to AGM, preferably in June 2007. Also noted that borderline rural/city library services be invited to take part and also a rep from the Metropolitan group.

7.2.Peter Mansfield and Graham Dudley Retirement Dinner.

-CPLG are organizing a dinner with Viclink, 2nd March, $66 per head includes meal and wine. John requested that we purchase a gift for Peter up to $200. It was also agreed that we purchase a bottle of wine for Graham. There will also be another opportunity to say farewell to Graham at the cocktail party on the 6th March.

-Action :Members are to contact John Murrell if they know who would be the best tospeak about Peter’s involvement in CPLG, also if they have suitable gift suggestion.

7.3.State Budget

-MAV have presented submission to the State Budget process on libraries, mainly concentrating on Broadband options and the cost of Broadband in libraries.

7.4.Funding and Service Agreements

-Meeting to be held at DVC offices on 23rd February from 12-2 to discuss with DVC the Funding and Service Agreements Discussion Paper. Further information to be provided by email about details.

7.5Mobile Technology

- As per discussion in State Budget

7.6 ACPL Representation

- Adele Keneally would like resign from this role. Patti Manolis nominated and accepted position, will be reviewed at AGM. John moved, Julie seconded nomination, carried.

CPLG would like to thank and acknowledge Adele’s involvement on ACPL , also Bruce Myers for his role as emergency.

7.7 LBC Showcasing the Best

- ARC Consulting OHS project to be included in report which is currently being written, suggestion to include Mobile Muster conference.

  1. Other business
  2. NZ Mobile Muster

-Bruce Myers provided a report on his paper on OHS at recent NZ conference. Has been overwhelmed with positive response. IFLA may have shortlisted paper for conference in South Africa in August.

Action : Bruce to keep ALIA informed

8.2 DX Future

-Melanie McCarten presented information about the future of DX courier in light of the LLV developments. Will be examining 07/08 usage to prepare for future numbers. Currently there is still room to use it more with the current budget. Bigger bags have also been considered.

9. Around the traps

Wellington : new library at Loch Sport? Sale? – long term plans, 5 years away, SWIFT – catalogue getting tidied up

Mildura : SWIFT training, Branch upgrades in the future

Gannawarra : SWIFT by end of year, Refurbished Cohuna, Opened branch at Quambatook

Swan Hill : Bruce been part time library manager for a number of months due to CEO issues, SWIFT, happy with his operational team that have kept things going

Wimmera : Relocated a branch

East Gippsland : Paynesville Community Centre Library demolished due to building faults, community consultation occurring, not sure about its future

Latrobe : April 08 Churchill Hub ( Library, MHS, Neighbourhood House, Community Kitchen), Moe – Concept plans to council.

Corangamite : Mobile library service ceases to operate, small van will provide outreach service including programs. ApolloBay Hub – MHS, multi purpose facilities, Colac exploring co-location with Education precinct

Geelong : Patti getting to know staff & board. Geelong West refurbishment – heritage facility, Newcomb – developer directed and underway

Campaspe : Rochester extension finished, Ky works underway, Echuca Design brief commenced, promoted Kylie Warne Marketing

Next Meeting : Wednesday 11th April, 10-12 Venue TBC

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