MBTA Contract No

MBTA Contract No

Exhibit 3-4

Sample

Internal Documentation

for Processing

Professional Services

Amendments/Task Orders

Assistant General Manager Version

FULL DISCUSSION

MBTA Contract No. B92PS08

Design Engineering Services for the

Repair/Rehabilitation of 12 Bridges Systemwide

Amendment No. 10

MBTA Contract No. B92PS08 entitled “Design Engineering Services for Repair/Rehabilitation of Systemwide Bridges, Contract 1, Grp B” was awarded by the Board of Directors to the design firm of HNTB Corporation on September 11, 2008, in the amount of $3,099,139.00. A notice to proceed (NTP) was issued on September 29, 2008 for the base contract work.

This contract is for engineering consulting services related to additional design for the Beverly Draw Bridge. This contract is part of the Bridge Program which has a total project budget of $56,727,213.00 which includes the following:

Design$X,XXX,XXX.00

Construction $X,XXX,XXX.00

Real Estate$XXX.00

Force Account $X,XXX,XXX.00

Project Administration/Inspection $X,XXX,XXX.00

Total$XX6,XXX,XXX.00

There are ten (10) amendments to this contract authorized to date and the estimated contract ceiling price, including this amendment is $X,XXX,XXX.00. An extra work order letter (EWOL) was issued by the Assistant General Manager for Design & Construction on October 16, 2013.

MBTA Contract No. BB92PS08,with HNTB Corporation,provides design engineering services for four (4) bridges located in different locations on the MBTA system. The included bridges are: theGuild Street Bridge (Bridge No. N-25-010), Shawsheen River Bridge (Bridge No. W-38-041), Beverly Draw Bridge (Bridge No. B-11-015), and Neponset Lower Mills Bridge(Bridge No. B-16-412).

MBTA Contract No. B92PS08

Design Engineering Services for the

Repair/Rehabilitation of 12 Bridges Systemwide

Amendment No. 10

Full Discussion

Page 2

Amendment No.10will allow HNTB to provide additional designengineering services related to the Beverly Draw Bridge. The work includes but is not limited to the following:

•In-Depth Inspection and Reporting (Routine, Fracture Critical,

Mechanical/Electrical, and Underwater)

•Update Load Rating Report.

This work is to be conducted in compliance with Federal Railroad Association (FRA) guidelines to ensure that the Beverly Drawbridge is in compliance.

The duration of this amendment is five (5) months.

The DBE participation goal on MBTA Contract No. B92PS08, including all amendments thereto, is 17%. This amendment does not contain DBE participation, thecontract value to date is $X,XXX,XXX.00. The DBE commitment to date, including this amendment is $1,653,973.00. The DBE commitment to date on the overall contract is 25.7%, the breakdown is as follows:

SubcontractorWork TypeDBE Amount

DBE Firm A NameStructural$977,891.00

DBE Firm B NameScheduling & Estimating$676,082.00

Total$1,653,973.00

This Amendment has been reviewed by the Project Staff and found to be necessary to ensure that the Beverly Draw Bridge is in compliance with federal regulations and that the current condition of the bridge is sufficient with load carrying condition without the need for emergency repairs.

AGM Version 11/1/13

MBTA Contract No. B92PS08

Design Engineering Services for the

Repair/Rehabilitation of 12 Bridges Systemwide

Amendment No. 10

Full Discussion

Page 3

Therefore, it is recommended that the Assistant General Manager for Design & Construction approve this Amendment for an estimated sum not to exceed $155,713.00, subject to pre-audit and final cost negotiations.

______

Name

Project Manager

AGM Version 11/1/13

MBTA Contract No. B92PS08

Design Engineering Services for the

Repair/Rehabilitation of 12 Bridges Systemwide

Amendment No. 9

General Manager/BOD Version

FULL DISCUSSION

MBTA Contract No. B92PS08 entitled “Design Engineering Services for Repair/Rehabilitation of Systemwide Bridges, Contract 1, Group B” was awarded by the Board of Directors to the design firm of HNTB Corporation on September 11, 2008, in the amount of $3,099,139.00. A notice to proceed (NTP) was issued on September 29, 2008 for the base contract work.

This contract is for engineering consulting services related to additional design for the Guild Street Bridge, Neponset River Lower Mills Bridge, and Beverly Draw Bridge. This contract is part of the Bridge Program which has a total project budget of $56,727,213.00 which includes the following:

Design$X,XXX,XXX.00

Construction $X,XXX,XXX.00

Real Estate$XXX.00

Force Account $X,XXX,XXX.00

Project Administration/Inspection $X,XXX,XXX.00

Total$XX6,XXX,XXX.00

There are ten (10) amendments to this contract authorized/pending to date and the estimated contract ceiling price, including this amendment is $X,XXX,XXX.00. An extra work order letter (EWOL) was issued by the General Manager and Rail & Transit Administrator on September 19, 2013. It is anticipated there will be one (1) additional amendment to this contract totaling approximately $XXX,XXX.00.

MBTA Contract No. B92PS08, with HNTB Corporation, provides design engineering services for four bridges in different locations on the MBTA system. The included bridges are: the Guild Street Bridge (Bridge No. N-25-010), Shawsheen River Bridge (Bridge No. W-38-041), Beverly Draw Bridge (Bridge No. B-11-015), and Neponset Lower Mills Bridge (Bridge No. B-16-412).

Amendment No. 9 will allow HNTB to provide additional design engineering services related to the four (4) bridges. The work includes but is not limited to the following tasks:

GM/BOD Version 11/1/13

MBTA Contract No. B92PS08

Design Engineering Services for the

Repair/Rehabilitation of 12 Bridges Systemwide

Amendment No. 9

Full Discussion

Page 2

East Line Over Danvers River- Beverly Draw Bridge

  • Provide cost estimate, anticipated construction schedule, and list of risk items in preparation for risk workshop
  • Evaluate and respond to Structural Peer Review comments
  • Participate in Value Engineering (VE) Study
  • Incorporation of debris shield over wedge/rail lift equipment including hydraulic power unit, hydraulic cylinders, and rail lift machinery
  • Incorporate debris and snow shields over cable carrier support tray
  • Provide Construction Phase Services (CPS)

New Hampshire Main Line over Shawsheen River

  • Provide cost estimate and anticipated construction schedule in accordance with MBTA guidelines
  • Provide Construction Phase Services (CPS)

High Speed Red Line/Neponset River Lower Mills

  • Provide cost estimate, anticipated construction schedule, and list of risk items in preparation for risk workshop
  • Progress design to 100% design completion level
  • Provide Construction Phase Services

Franklin Line over Guild Street

  • Provide cost estimate and anticipated construction schedule in accordance with MBTA guidelines
  • Progress design to both the 90% and 100% design completion level
  • Provide Construction Phase Services (CPS)

The duration of this amendment is twenty-four (24) months.

The DBE participation goal on MBTA Contract No. B92PS08, including all Amendments thereto, is 17%. This amendment has a DBE participation of (53.4%) $1,040,656.00 as follows: DBE Firm Name ($364,574.00) and DBE Firm Name ($676,082.00). The contract value to date is $X,XXX,XXX.00.

GM/BOD Version 11/1/13

The DBE commitment to date is $1,653,973.00. The DBE commitment to date on the overall contract is 25.7% the breakdown is as follows:

SubcontractorWork TypeDBE Amount

DBE Firm A NameStructural$977,891.00

DBE Firm B NameScheduling & Estimating$676,082.00

Total$1,653,973.00

The DBE paid through last as of Payment No. 53 is 16.9% with the breakdown as follows:

SubcontractorWork TypeDBE Amount

DBE Firm NameStructural$363,296.64

Total $363,296.64

This amendment has been reviewed by the Project Staff and has been found to be necessary to complete the design engineering services for the Beverly Draw Bridge, Guild Street Bridge, Neponset Lower Mills Bridge, and Shawsheen River Bridge.

Therefore, it is recommended that the General Manager and Rail & Transit Administrator approve and execute Amendment No. 9 to MBTA Contract No. B92PS08 for an estimated amount not to exceed $X,XXX,XXX.00, subject to pre-audit and final cost negotiations.

______

Name

Project Manager

MBTA Contract No. B92PS08

Design Engineering Services for the

Repair/Rehabilitation of 12 Bridges Systemwide

Amendment No. 10

TECHNICAL EVALUATION

The Board of Directors awarded this contract on September 11,2008, in the amount of $3,099,139.00. This contract for Design Engineering Services is funded under Revenue Bond Grant No. R12A11. There are ten(10) amendments to this contract authorized/pending to date and the estimated contract ceiling price, including this amendment, is $X,XXX,XXX.00

The cost proposal and man-hour allocation for HNTB Corporation(858 Basic and 0 Special)were reviewed by the Project Office and were found to be fair and reasonable. Direct expenses, which include $350.00 for printing,$600.00 for MBCR RWP Training, $7,500.00 for Railroad Insurance, $4,047.00 for Work Float, and $1,600.00 for travel and lodging,also appears to be fair and reasonable. The rates and proposed overhead are subject to pre-audit findings.

In conclusion, the Project Office feels that HNTBhas the necessary staff and technical capabilities to complete thenew scope of work as required.

Therefore, it is recommended that theAssistant General Manager for Design & Constructionapprove this Amendment No. 10, for an estimated sum not to exceed $155,713.00, subject to pre-audit and final cost negotiations.

Name

Project Manager

AMENDMENT INPUT FORM

To produce a New Contract Agreement, the following information is required for input into the CMS System:

Contract: ______Amendment/Task Order #:____ Work Order #: ______

SUBJECT:

AMOUNT:$

.

TYPE:

F TRANSFER OF FUNDS

N NEW CONTRACT

S SUPPLEMENT/AMENDMENT

T TIME

X REJECTED CLAIM

Z NET $0 ADJUSTMENT

AUTHORIZED BY:

1. $0 - $25,000 – Director

2. >$25,000 $250,000 – AGM for Design & Construction

3. >$250,000 - $5 Million – General Manager

4. >$5 Million – $15 Million – Secretary

5. >$15 Million – Board of Directors

5. General Counsel

SCOPE OF WORK:

TIME EXTENSION: _____ Days S/A DURATION: ______Days

CONTRACT OVERVIEW

TO:CONTRACT ADMINISTRATION

DATE:

CONTRACT:

_____%DBE PARTICIPATION PERCENTAGE THIS ACTION

_____%DBE PARTICIPATION PERCENTAGE TO DATE

_____%PERCENTAGE OF WORK COMPLETED

$______BASE CONTRACT VALUE

$______TOTAL AUTHORIZED/PENDING TO DATE

SHORT SYNOPSIS:

MASSACHUSETTS BAY TRANSPORTATION AUTHORITY

PROFESSIONAL SERVICES – RECORD OF NEGOTIATIONS

CONTRACT/SA#:

DESCRIPTION:

CONSULTANT ESTIMATE: $______

SPECIFIC COST OR WORK ELEMENTS QUESTIONED BY THE PROJECT:

CONSULTANT’S RESPONSE TO MBTA’S QUESTIONS:

FINAL RESOLUTION:

THIS CONTRACT HAS BEEN REVIEWED WITH THE CONSULTANT, AND THE COST HAS BEEN NEGOTIATED TO $______

______

SIGNED: Project Manager DATE

CONTRACT DIRECTION FORM

TO:CONTRACT ADMINISTRATION

DATE:______

CONTRACT:______

CHANGE ORDER/AMENDMENT NO./TASK ORDER NO.______

(Please check the appropriate box):

There has been no prior work performed on this Change Order/Amendment

If prior work has been performed, check appropriate the box

The contractor/consultant has been directed to perform this work to:

Submission of an Extra Work Order Letter

Executed Change Order/Amendment

Verbally

If directed verbally, please state whom verbal direction was given by to start this work and on what datefor the following reason(s):

PMM Manual Exhibit 3-1 – 2013-11-01

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