KSS Deanery Business Plan 2012 – 2013 – post SMG Mar 02 2012
KSS Deanery
2012/13 Business Plan
OBJECTIVE / MILESTONE / TARGET DATE / OWNERSHIPA. LEADING THE CONTINUAL IMPROVEMENT OF MEDICAL, DENTAL AND PHARMACY CAREERS
a) To ensure high quality, effective Foundation training, including implementing the Collins Report. / Meet the milestones of delivering greater Foundation training in the community, including primary care and psychiatry in line with the Collins Report and national policy made by MEE. / March 2013 / Dean Director
STFS Director
To monitor LEP progress regarding the KSS Collins implementation plan. / August 2012 / Medical Workforce (Foundation)
Foundation School Director
GP Dean
To monitor LEP progress regarding the KSS response to the Psychiatry Taskforce interim report. / August 2012 / Foundation School Director
Head of KSS School of Psychiatry
Medical Workforce (Foundation)
To continue to work with the two SHAs to progress the HST project so that challenges and blockages are negotiated successfully between the two deaneries and the two commissioning SHAs. / Ongoing to March 2013 / Dean Director
To work with the emerging LETB to consider innovative inter-professional programmes as opportunities arise. / Ongoing to March 2013 / Dean Director
Ensure LEPs are advised of the Foundation applicants allocated to them as part of the national allocation process and receive appropriate information. / April 2012 / Medical Workforce (Foundation)
Identify any unfilled August 2012 F1F2 programmes and notify LEPs accordingly of the process for filling these vacancies within national guidelines. / June 2012 / Medical Workforce (Foundation)
Manage F1/F2 numbers appropriately in-line with national guidance. / August 2012 / Medical Workforce (Foundation)
Manage the foundation e-portfolio and, in liaison with London Deanery, administer the KSS/London e-portfolio user group. / Ongoing / Medical Workforce (Foundation)
To ensure that all doctors in difficulty have been properly identified and managed in line with KSS guidance and appropriate remediation plans and/or posts have been arranged. / Ongoing / Medical Workforce (Foundation, Secondary Care and GP)
Manage trainees admitted with Tier 4 visas. / July 2012 / Medical Workforce (Foundation)
Manage trainees wishing to train less than full time in line with the appropriate KSS/London arrangements. / Ongoing / Medical Workforce (Foundation, Secondary Care and GP)
HR
To manage sign-off of F1/F2 doctors including all changes related to the introduction of revalidation in accordance with national guidance. / August 2012 / Medical Workforce (Foundation)
To identify changes that will be required following the introduction of the 2012 FP Curriculum and Reference Guide at KSS, STFS and LEP levels. / August 2012 / Medical Workforce (Foundation)
To publish the results of the curriculum mapping exercise for programmes commencing in August 2012. / July 2012 / Medical Workforce (Foundation)
To produce a sexual and domestic violence resource pack to support LEPs in the delivery of teaching following its addition to the FP curriculum. / August 2012 / Medical Workforce (Foundation)
To ensure that all LEPs have appropriate shadowing arrangements in place in line with national requirements. / August 2012 / Medical Workforce (Foundation)
Complete the recruitment of standard foundation trainees for programmes commencing in August 2013 and comply with the requirements of the recruitment code of practice. / April 2013 / Medical Workforce (Foundation)
Complete the recruitment of Academic trainees for programmes commencing in August 2013. Including other Foundation Schools where agreed.
To continue to develop Academic Programmes. / February 2013
Ongoing / Medical Workforce (Foundation)
To administer the STFS foundation doctor annual questionnaire, analyse the results and submit a report to KSS QMSG. / February 2013 / Medical Workforce (Foundation)
Quality Manager
To liaise with London Deanery regarding visits to south London LEPs and ensure all quality reports related to south London posts and trainees have been considered by the Foundation School and the KSS Dean Director. / Ongoing / Medical Workforce (Foundation)
Quality Manager
To produce an annual report for the UKFPO as per the national requirements. / October 2012 / Medical Workforce (Foundation)
Quality Manager
Head of Foundation Workforce and Quality Manager to liaise regarding arrangements for quality management visits to KSS foundation faculties and ensure reports are received and reviewed byKSS Quality Management Steering Group (QMSG). / Ongoing / Head of Foundation Workforce
Quality Department
To review and update the e-training for trainers resource in line with the FP 2012 curriculum. / August 2012 / Medical Workforce (Foundation)
To work closely with KSS LEPs to monitor the training of assessors of foundation doctors. / Ongoing / Medical Workforce (Foundation)
Education Department
To hold an annual Foundation Faculty Briefing to discuss the implementation of new initiatives, share best practice and deliver training to FTPDs. / March 2013 / Foundation School Director
Medical Workforce (Foundation)
To develop the Foundation Workforce Team ensuring that they are sufficiently resourced and skilled to manage the day-to-day responsibilities of recruitment and trainee management across the Foundation School. / Ongoing / Medical Workforce (Foundation)
To ensure that the Foundation Workforce Team is trained to support/service the STFS committee structure. / Ongoing / Medical Workforce (Foundation)
Ensure Trusts are aware of impact on Secondary Care of the Collins changes. / August 2012 / Medical Workforce (Foundation,GP and Secondary Care)
To run regional training day programmes to reflect the educational needs of the trainees and the objectives of both the curriculum and deanery and to review and evaluate these. / Ongoing / Schools
Specialty Workforce Team
To ensure all Schools and STCs hold a minimum of 3 committee meetings during the 2012-13 year and that there are standard agenda items tabled. / Ongoing / Schools
Specialty Workforce Team
To ensure good representative attendance from each Trust at all committee and STC meetings. / Ongoing / Schools
Specialty Workforce Team
To support tasters for Foundation Year 1 trainees within general practice setting. / July 2013 / GP School
Dental Foundation Training: Recruit to 5 Dental F1 scheme and ensure availability of additional places according to national workforce planning and funding. / July 2012 / Dental Dean
Associate Dean DF1
Implement education process for DF2. / August 2012 / Dental Dean
Associate Dean DF2
Implement e-portfolio in DF2. / August 2012 / Dental Dean
Associate Dean DF2
To develop the Pharmacy Foundation Programme
-To lead the review of the PG diploma syllabus in KSS
-To advise the SHA/ LETB on the PG Diploma contract arrangements
-Integration into KSSD quality management systems from 2012 including Contract review and annual audit
-To support sharing best practice in prescribing support for medical trainees provided by pharmacy staff / September 2012 / Pharmacy
b) To fully support the KSS Secondary Care and GP Schools with a focus on excellence, curriculum delivery and academic development. / To ensure that theHST project and working party and steering groups that are implementing Higher Specialty Training meet to time and agree with London the posts/places to be transferred to KSS. / Ongoing / Head of Specialty Workforce
Secondary Care Dean
Take on from London Deanery KSS Dental HST programme.
Produce timetable for KSS STC in Special Care Dentistry. / July 2012 / Dental Dean
Set up new training programme and STC in Special Care Dentistry. / September 2012 / Dental Dean
Associate Dean Dental - Secondary Care
All trusts to receive timely recruitment information as per the code of practice. / Ongoing / Specialty Workforce Team
To ensure all trainees have appropriate School induction which includes presentations from HoS and TPD induction packs. / Ongoing / Schools
Trusts
To review departmental inductions by the LFG/LAB mechanisms for secondary care. / August 2012 / Specialty Workforce Team
Education
To continue to embed the interim review process across all Schools. / August 2012 / Heads of School
Specialty Workforce Team
To organise and deliver a prize day per school. / December 2012 / Heads of School
Specialty Workforce Team
To monitor and improve quality of Supervisors reports. / June 2012 / Schools
Specialty Workforce Team
Education
To ensure all trainees have appropriate ARCPs/RITAs and outcomes are recorded on data systems to support national reporting. / Ongoing / Schools
Trusts
To ensure all trainees in difficulty or requiring support are correctly identified and remediated as per updated guidance. / Ongoing / Schools
Education
To ensure each School has a signed off business plan 2012/13. / March 2012 / Secondary Care Dean
Specialty Workforce Team
To ensure each School and its specialities has a dedicated site on the website and prospectus. / Ongoing / Head of School
Specialty Workforce Team
To ensure the minimum data set is captured on Intrepid to support national and local reporting requirements. / Ongoing / Specialty Workforce Team
To maintain a constructive relationship with the Education Department so as to stay informed as to opportunities as they arise, and influence decisions as they are made so as to ensure a continually improving curriculum delivery. / Ongoing / Heads of School
To implement agreed curriculum mapping projects in secondary care. / June 2012 / Secondary Care Dean
Specialty Workforce Team
Education
To ensure that HST elements of curriculum include appropriate elements of teacher education and leadership education. / Ongoing / Secondary Care Dean
Heads of School
Education
To map and implement LFG Chair development needs. / September 2012 / Secondary Care Dean
Heads of School
Education
AD Quality
To continue to work with BSMS to recruit and manage academic trainees in liaison with NIHR. / Ongoing / Specialty Workforce Team
Secondary Care Dean
AD-Academia
GP Head of School
To work with BSMS and partners to develop academic training opportunities. / August 2012 / Education
Secondary Care Dean
AD-Academia
To continue with development of the curriculum mapping and delivery project. / July 2013 / GP Dean Team
To continue to ensure that all GP trainees have Deanery GP induction in ST1, ST2 & ST3. / July 2013 / GP School
To continue to ensure that all trainees have an ARCP in accordance with the Gold Guide instructions, the Deanery’s ARCP quality management and governance arrangements. / July 2013 / GP School
To continue to develop further the quality of hospital Clinical Supervisors and GP Educational Supervisor reports. / June 2013 / GP School
Ensure INTREPID is up-to-date with all posts as well as new appointments into all training approved programmes.
To review the functionality of INTREPID. / Ongoing – June 2013 / GP School
To continue to work with local GP Faculties in order to have up to date data on GP placements, recording assessments in all information systems.
To continue develop the GP ARCP (INSITE) Database as an online system for faculties to access.
To continue to ensure RCGP e-portfolio is up-to-date with all trainees registered and appropriate posts linked providing access to faculties. / Ongoing - June 2013
Ongoing – June 2013
Ongoing – June 2013 / GP School
GP School
GP School
To continue to actively manage the NIHR Academic trainees. / August 2013 / GP School
To work with BSMS to appoint and support twoAcademic GP Specialty Training Registrars for Aug 2012. / February 2012 / GP School
Monitor systems and processes to ensure all trainees have an ARCP and that the Outcome Review reports feed into the KSS Deanery’s quality agenda. / July 2012 / Specialty Workforce Team
GP
Quality Department
Review ARCP processes on an annual basis. / Ongoing / Specialty Workforce Team
GP
Quality Department
Continue to map the curriculum and develop and implement appropriate educational initiatives based on that. / On-going reviewed termly / Education
To continue to provide Careers Workshops, events and support
To continue to provide ROADS on a cost-effective basis. / On-going – reviewed termly / Head of Careers
Review the careers offer made to foundation doctors and increase the use of careers resources and activities provided over the web. / October 2012 / Head of Careers
To sign a new 5 year contract and implement that contract for the National Medical Careers website. / June 2012 / Dean Director
Head of Careers
c) To develop a culture of research and evidence based practice. / To encourage GP Trainers to apply and attain PG Cert developed in partnership with Kent University. / July 2013 / GP School
To publicise published work relating to PGME via agreed methods e.g. Annual reports. / September 2012 / Education
Schools
Introduce research based learning appropriately within the workplace based curriculum.
Continue to provide ethical approval for research associated with KSS Master’s programmes.
Develop an M level module focussing specifically on workplace based research methodology.
Continue to provide writing workshops to support publication by KSS students.
Continue to encourage KSS alumni to publish their research work in appropriate professional journals and to present it at appropriate conferences.
Role-model best practice in research by engaging appropriately with publication and conference presentation as an academic faculty. / On-going reviewed termly / Education
In partnership with SHA, Deanery and Local Education Providers monitor provision of funding for Library and Knowledge Services to deliver services to all NHS staff. / Ongoing / Head of Library and Knowledge Services Development
Develop the SHA-wide library management system to maximise the potential for efficient collaborative working and provide access to pertinent resources to facilitate a culture of evidence based practice. / Ongoing / Electronic Services Manager
Ensure library resources purchased within the KSS region are appropriate, offer value for money, and have continuity of access. / Ongoing / Electronic Services Officer
Library & Knowledge Services are embedded in wider knowledge management and
e-learning practices through the development of pertinent e- learning modules to facilitate a culture of evidence based practice. / Ongoing / Web Development Librarian
Continue to explore the use of Clinical Librarians to underpin the introduction of Research-Based Learning in Clinical Settings. / March 2013 / Head of Library and Knowledge Services Development
Provision of a staff development agenda to ensure the knowledge and skills of the library workforce meet the needs of the changing landscape of the NHS. / Ongoing / Head of Library and Knowledge Services Development
Development and implementation of a strategic model for the long term provision of library and knowledge services. / March 2013 / Head of Library and Knowledge Services Development
Complete quality review of all Library and Knowledge Services in KSS utilising the Library Quality Assurance Framework (LQAF) as part of the Deanery Contract Review Process. / June 2012 / Head of Library and Knowledge Services Development
To provide trainees with the opportunities to present their audit projects in a regional meeting and receive constructive feedback to aid their academic and professional development. / Ongoing / Schools
To fully support and promote Academic training opportunities in KSS should they arise. / Ongoing / Schools
To support trainees and committee members wishing to attend/present at local meetings such as Deanery conference. / Ongoing / Schools
d) To implement the successful transfer of HST management and resource from London to cover 80%+ of SEC posts. / Establish appropriate support and infrastructure. / Ongoing / Secondary Care Dean
Specialty Workforce Team
To ensure regular and full exchange of information between the LDN and KSS TPDs regarding the movement of trainees by regular communication between teams and attendance at London South STC or equivalent meetings. / Ongoing / Secondary Care Dean
Head of Specialty Workforce
Specialty Workforce Team
Recruitment of trainees to new KSS rotations as per the agreed phased approach. / Ongoing / Secondary Care Dean
Head of Specialty Workforce
Specialty Workforce Team
Evaluate the appropriateness and effectiveness of the infrastructure via the trainee voice e.g. GMC survey, visits. / Ongoing / Schools
Specialty Workforce Team
Careers
e) To support emerging new patient care pathways through integrated education and training for postgraduate training doctors in order to prepare them to work effectively in the NHS. / To develop the awareness of Commissioning processes and patient care delivery in communities via the PCT Clusters/CCGs integrated training placements. / July 2013 / GP School
Integrate education and training via Pilot programmes and collaboration between schools. e.g. trauma developments. / February 2013 / Schools
Education Dept
Continue to provide opportunities for integrated attendance on MA programmes in Education, Leadership and Careers.
Continue to support the establishment of Local Faculty Groups across the range of professions included in the KSS Contract.
Continue to provide educational opportunities to develop best practice in working with Patients with Learning Disabilities. / On-going reviewed termly / Education
Any new patient care pathways, new managements or treatments will be disseminated through the Schools, if not already disseminated by the Royal College, BMA or GMC etc. / Ongoing / Schools
f) With Colleges and HEE to deliver and continually evaluate national selection as directed by the MEE Programme Board and its successor HEE. / To ensure effective evaluation of all national recruitment activities and that this information is reported in a timely fashion to the Medical Programme Board and other relevant partners and parties. / Ongoing to March 2013 / Dean Director
Head of Specialty Workforce
Specialty Workforce Team
To ensure KSS meets the national recruitment targets and achieves a 95% fill in all specialties being managed by KSS. / August 2012 / Secondary Care Workforce
GP School
To continue to focus on the needs of trainees, trainers and Trusts when planning for 2012/13 recruitment delivering:
- Up-to-date user friendly recruitment guidance.
- Trainee recruitment presentation evenings.
- Update KSS GP prospectus.
- Updating and continually improving the KSS Secondary Care Prospectus to encompass all higher training opportunities.
- Recruitment, selection and training for assessors/lay chairs.
Schools
To work with the relevant recruiting Deanery/College to ensure appropriate QA or the national recruitment process. / Ongoing / Head of Specialty Workforce Team
Recruitment Manager
g) To raise the standards of educational delivery by ensuring the training and accreditation for 100% of educational supervisors and clinical supervisors to meet minimum GMC requirements and exceed requirements by 2012. / To map GP Education Pathway and GP Trainers CPD against the GMC standards. / July 2013 / GP Dean Team
To further develop e-learning as a resource for all GP educators including critical appraisal and academic writing. / July 2013 / GP Dean Team
Extend delivery of Dental MSc in Primary Dental Care modules to all DF1 Trainers. / December 2012 / Dental