I Explanation of the Secretary Handbook

I Explanation of the Secretary Handbook

Table of Contents

I.(Six Years) Province Chapter related documents, procedures, letters, etc

A. Convocation

B. Choosing of Delegates

C. Steering Committee

D. Attendant letters

E. Rules of Procedure

II.(Five Years) Appointment of President/Rector of SHST

  1. Search Committee appointments
  2. Competency of search committee noted / explained
  3. Attendant letters

III.(Five Years) Appointment to Fundraising Offices

  1. Search Committee Appointments
  2. Attendant Letters

IV.(Three Years) Election assembly

  1. Convocation of the Assembly
  2. Current By-Laws
  3. Current Procedures
  4. Attendant letters
  5. Attendant Notifications
  6. Attendant petitions for rescripts

V.Assignments: NON-Formation Personnel

A Pastors

1 Check List

2. Attendant letters

B Parochial Vicars

1. (see Pastor check list)

2. Attendant Letters

C New Assignment: NOT Pastor or Parochial Vicar

1 Check List

2. Attendant letters

D Contract Form for Religious to work in non-parochial setting

VI.Assignments: Formation Personnel

  1. Normal Assignment is Formation Community
  2. Notification to bishop when FRATER is on ministry year (one year)
  3. Assignment for BROTHER for ministry internship year

VII.Formation-Related Activities

A. Overview

B. (Note to consult Ratio, PPF, JH and Rule of Life for further clarification)

C. (Note to use CMSM handbook for alternate copies of things)

D. Vows – Perpetual and Temporary

1. Checklist

2. model for petitions

3. sample letters TO the provincial

4. Sample letters FROM the provincial

E. Ministries (minor orders)

1. Checklist

2. model for Petitions

3. sample letters FROM the provincial

4. model for Certificates

VIII.Holy Orders (same as VI. E)

  1. Diaconate:

1. Checklist

2. Overview

3. model for Petitions TO the provincial

4. sample letters FROM the provincial

5. model for Certificates

6. Reference to CMSM for alternative forms of dimissorial letters

7. Reference to CMSM for Profession of Faith, Oath of Fidelity, etc.

8. Attendant letters, petitions, etc.

  1. Priesthood:

1. Checklist

2. Overview

3. model for Petitions TO the provincial

4. sample letters FROM the provincial

5. model for Certificates

6. Reference to CMSM for alternative forms of dimissorial letters

7. Reference to CMSM for Oath of Fidelity and Freedom, etc.

8. Attendant letters, petitions, etc.

IX.Occasional Letters

  1. Seminarian in a Diocese for a year (notification to Bishop)
  2. Request to make Brother a Superior (Petition to General Superior)
  3. Celebret English / Latin
  4. Notifications to parish of baptism as required by law
  5. Profession of Perpetual Vows
  6. Diaconate ordination
  7. Priesthood ordination
  8. Secularization indult and execution
  9. Dispensation from religious vows
  10. Dispensation from vows WITH dispensation from clerical celibacy

X.Notifications to Rome (i.e., in Four-Month Report

  1. Religious Superior or Coordinator
  2. Change in canonical status (cleric, deacon, priest, etc.)

XI.Administration of a local Community

  1. Visitation to local Community
  2. Letter announcing visitation
  3. Questionnaire (if any)
  4. Appointment of local Superior
  5. Overview
  6. Checklist
  7. Letter announcing date of consultation of community
  8. Letter of appointment to new superior
  9. Letter announcing to community new superior
  10. other attendant letters
  11. Appointment of Local Treasurer – see B above
  12. Appointment of Local Council – see B above

XII.Separation from the Community

  1. Brief Explanation of the various types of separation
  2. Competency lists
  3. Referral to CMSM handbook on canonical procedure
  4. Exclaustration:
  1. Check List for ONE YEAR exclaustration from Provincial Superior
  2. model for Petition
  3. Letter explaining canonical implications
  4. Letter of courtesy to notify ordinary (if priest)
  5. Letter of Indult/acceptance
  6. Check list for THREE YEAR exclaustration from General Superior
  1. model for Petition
  2. Letter explaining canonical implications
  3. Letter requesting ordinary (if priest) for approval to reside (and) function
  4. Letter of Indult/acceptance

E. Dispensation from Religious vows ONLY

  1. Check list for Dispensation
  2. petition for dispensation
  3. attendant letters

F. Secularization/Incardination Deacon& Priest only(Benevolent Bishop)

  1. Check list for Secularization
  2. Request / petition for secularization
  3. attendant letters

G. Return to the Lay State (Laicization: Deacon & Priest only)

  1. Check list for Laicization
  2. Request / petition to the Holy See
  3. Attendant Letters, delegations, etc.

H. Dismissal from Religious life

  1. IPSO FACTO for attempted marriage of deacon or priest
  2. Facultative dismissal for absence w/o permission, other delicts
  3. Attendant letters, proofs
  4. Note: requires confirmation of the Holy See
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