Fundraising Manager Jod Description

The Fellowship of Reconciliation (FoR)

Job Title: Centre Administrator

Salary:£22,000 - £24,000 (pro-rata)

Hours:28 hours per week Location:Oxford

Contract:Until 31/12/2012, subject to 6 month’s probation

Responsible to:TheDirectorAccountable to:The Trustees

Job Summary:To be responsible for the day to day administration work of the Fellowship of Reconciliation and for developing Peace House into a well-used centre.

General office duties

To maintain the FoR membership and supporters database.
To order and maintain stocks of office stationery
To maintain stocks of publications and ensure orders are filled.
To keep the FoR email list up-to-date
To assist with the general duties of the FoR staff team, including the organising of education, training and fundraising events and Annual Council

Financial Administration

To assist the FoR Finance Officer in the recording of donations, standing orders, Gift Aid and other income on the FoR database.
To bank donations and other income as necessary

To send out gift aid and standing order forms etc. as requested.

Venue Hire/Events management

To promote hiring out of the Centre’s rooms and facilities to other organisations.
To respond to all enquiries about venue hire, issue Booking Forms etc. and monitor payments.
To meet potential clients, show them around the venue and discuss their requirements regarding room layout, catering, audio visual aids, PA system etc.
To manage and service the event, engaging volunteer cover where necessary.

Building Management

To work with Peace House Management Working Group to maintain both the fabric and the smooth running of Peace House
To liaise with security/safety engineers regarding maintenance of security system, alarms and fire system
To issue keys and monitor key-holders.
To liaise with cleaning contractors and order materials.
To ensure all office and venue equipment and telephone systems are in working order, liaising with engineers and maintenance contractors where necessary.
To organise special refuse collections when necessary.

To welcome visitors to the Centre and provide refreshments. To maintain stock of refreshments.
To bin familiar with Health and Safety requirements and to keep necessary records.

Other duties and support

To provide admin support to the Director when appropriate. To issue Trustees’ Meeting agendas and papers, take minutes at meetings and produce and circulate minutes..

Undertake tasks as suggested by the Finance Officer and Director to ensure the smooth running of the organisation

Person Specification

Job Title:Centre Administrator

Essential / Desirable
Experience: /

1-2 years experience of office administration work

Experience working within the voluntary/charity sector
Experience of managing a building

Knowledge /

Knowledge and experience of organising events
An understanding of the Christian basis of peacemaking

Understanding of basic finance systems

Skills /

Excellent administrative and written communication skills
Ability to use a range of computer software packages
Ability to meet deadlines
To work on own initiative as well as part of a team
Ability to work with management committee or Trustees

Commitment /

Commitment to equal opportunities

Sympathy with the vision of Fellowship of Reconciliation