February 2007 Meeting of the Board of Directors

February 2007 Meeting of the Board of Directors

JANUARY2008 MEETING OF SAUNDERSLAKE SOUTH HOMEOWNERS ASSOCIATION

SAUNDERSLAKE SOUTH HOMEOWNERS ASSOCIATION

We, the undersigned, being a quorum of the members of the Board of Directors of the Saunders Lake Homeowners Association, execute and adopt all the matters and take the action set forth this 8th day of January 2008 at 7:00 PM pursuant to the foregoing call and notice.

MEMBERS ATTENDING

Dwight Seward, Bob Dircks,Matt Schrempp, Randy Hosilyk, Brent Schleuter, Greg Achterling, Bob Roehrig and Kurt Gramstad.

MEMBERS ABSENT

None

AGENDA

1. Call to Order-Dwight

2. Review/Approval of the Minutes of last year's Annual Meeting-Dwight

3. Treasurer's Report-2007 Financial Report-Bob

4. Proposed 2008 Budget -Bob, Matt and Everyone

A. discussion on status of front entrance project and what we propose to do

B. Mailbox repair project

5. Proposed amendment to Covenants regarding maintenance of landscaping-Greg and Dwight

6. Review of new Web site-Randy

7. Election of Board Members-Dwight

8. Adjournment-Dwight

A motion made to approve 2007 Annual meeting minutes. Motion seconded. 15 yes and none opposed.

COMMITTEE REPORTS

Treasurer’s Report

  • Bob distributed the December 2007 Balance Sheet (Total assets of $33,850.79), Statement of Operations for year ending December 31, 2007 (Net income of $429.30) and planned budget for 2008.
  • The budget for 2008 was discussed. The Collected Special Assessment was $150/property. Spent funds of $15/property for surveys, plans, fees, etc. Net to be returned or used for some other projects - $135/property. Cost of proposed “Special Projects $85/Property. To be returned or credited to 2008 dues - $50/property. Net result 2008 dues of $100/property times 75 properties = $7500. This is also detailed in the 2008 budget document.
  • Greg led a discussion of the 2008 budget. There was open discussion of either returning funds or crediting them against the 2008 dues. It was agreed to credit them to the 2008 dues. The budget for 2008 was voted upon by the members attending and approved.
  • Motion made and seconded to accept the 2007 Treasurers report. 15 Yes and none opposed.

Special Projects - FrontEntranceMonuments and Mailboxes

  • Dwight reviewed the past years efforts at the monument. We spent time during the year to get a new design acceptable to the city and utilities. The utilities who own easements on the monument locations would not permit construction on their easements.
  • The board took it upon themselves to repair and clean up the monuments using maintenance funds in 2007. The board is proposing we will clean up the remaining monuments, repair lighting and install plantings as a special project in 2008. This project is identified in the 2008 budget.
  • There was a request to raise the rocks. Greg identified we would have that done by the landscape contractor. In addition, we are asking for volunteers to help coordinate the improvements for the monuments. In the event that no volunteers step forward, the board will make the decisions on improving the monuments to the best of their ability. We will also hire a lawn service to do maintenance.
  • We will be pulling out the mulch in the remaining beds and having it replaced and plantings done.
  • All four monuments will be cleaned up and plantings completed. We are all disappointed at the results of several years of hard work on the part of many to improve the monuments.
  • Dwight reviewed the mailbox special project. Discussed casualty losses to mailboxes are the responsibility of the homeowner. The board is proposing to maintain the mailboxes and that includes minor repairs, straightening posts, staining and coloring.
  • A motion to approve the 2008 budget with the addition of the Special Projects was called for. Bob Dirks seconded the motion. Vote was 15 yes and none opposed.

Architectural Review Committee

  • A request for nominations was made. No one interested. The Board will administer this Committee.

Amendment to the covenants

  • Dwight reviewed the voting for the amendment to the covenants concerning the property maintenance. Dwight discussed the purpose of the amendment is to ensure minimum property maintenance and working to protect the homeowners to keep the houses maintained. The billing for any enforcement of the covenant goes back to the property owner. In the event of non-payment, we can lien the property. The lien must be satisfied in order for a property sale to be completed.
  • Question on the definition of the maintenance of a yard. The board cannot take action on a property without following the following process. There must be a written complaint registered by a neighbor. Then the board puts the owner on notice. The owner has 2 weeks to remedy the situation. Only after the two weeks would the board take action.
  • 71 voting homeowners and 36 is the majority required for eligible homeowners. Per the covenants, delinquent property owners are ineligible for voting. The vote is reported as follows:
  • Proxy votes were opened in the presence of Greg Smith at the meeting in presence of all who attended. The vote count was announced in the presence of all in attendance.
  • Yea – 37 Na – 5
  • Amendment carries.

Website

  • Randy presented on the web site. He showed the directory. It has names and addresses of the residents. Password protection per household was discussed and Randy will look into that. Board recognized Randy for his work on the web site.

Election of Board of Directors

  • Bob Dircks, Brent Schleuter and Greg Achterling have concluded their terms. It was decided in previous years we would stagger the terms. There are threepositions open.
  • Greg Smith, Steve Berg and Randy Hosilyk were nominated. Motion made to vote and seconded. All three were voted onto the board.

Adjourned meeting.

FUTURE MEETING DATES

DATE TIME PLACE

2-12-20087:00PMDwight Seward Residence

FINAL PARAGRAPH

All of the foregoing action is taken by unanimous consent of the undersigned and shall stand as the action of the Board of Directors of the Corporation.

IN WITNESS WHEREOF, we have hereto set our hands this 8thday of January 2008.

______

Kurt Gramstad, Secretary

ATTEST: DIRECTORS

______

Dwight Seward, PresidentMatt Schrempp

____________

Bob Roehrig

____________

January 2008 Annual Meeting Minutes

Top View