Education Section Annual Schedule

Education Section Annual Schedule

EDUCATION SECTION ANNUAL SCHEDULE

EVERY WEEK (Executive Office)

  • Moderate Education Section List serve & approve/deny access
  • Send checks and expenses to accounting
  • Respond to all e-mails, phone messages, etc

BI WEEKLY (Executive Office)

  • Conference Call: Education Section President & APTA Staff

MONTHLY (Executive Office)

  • Mail New Member Packets and Drop Letters
  • Email member reports to Rep. at Large- Section Promotion
  • Enter in non-member JOPTE Subscribers
  • Send back issue orders and reprint orders of Section publications

QUARTERLY (Executive Office)

  • Send Education Section E-Newsletter to members
  • Send SIG newsletters to members

JANUARY

Executive Officer

President

  • Notify APTA Governance of Delegate name for HOD and Alternate Delegate via APTA Communities website Jan 1

Vice President

  • DEADLINEJan 15 Submit proposed bylaw amendments for HOD from Education Section to APTA
  • DEADLINE Jan (30 days in advance of Annual CSM meeting) Submit proposed bylaw changes for Education Section notice to membership

Nominating Committee

DEADLINE Jan 15 Mail "Consent to Serve" and "Biographical Information" forms to candidates

Web editor

  • Review Web site for accurate content and ongoing

Professional Development

  • Begin coordinating June Faculty Development Workshop with Executive Officer and Treasurer
  • Communicate with and line up speakers
  • Arrange and negotiate meeting location, accommodations, AV, and food functions
  • Work with Executive officer to develop and send brochure
  • Work with Executive officer to execute speaker contracts

SIG Chairs & ELC Program Planning Committee

  • DEADLINE January 15Work with Executive Officer to create postcard for Educational Leadership Conference
  • Executive officer: work with Web site editor to post information on web
  • Executive Officer: Schedule conference call to go over programming and schedule for 2012 Educational Leadership Conference

JOPTE

  • Schedule conference call for Fall JOPTE
  • DEADLINESubmit Spring edition to Editorial Assistant

CSM

Executive Officer

DEADLINE Jan 1Request Agenda Items from Officers

  • DEADLINE:Jan 15 Request and Collate Annual reports from Officers

DEADLINE Jan 29 Work withSecretary to e-mail CSM meeting agendas, reports, updated rosters, meeting locations to ExecutiveCommittee

Conduct conference call with Executive Committee if necessary

Finalize CSM arrangements for Section with Program Chair

Check to see if any speakers will be paid onsite

Share event sheets

Make copies for BOD meeting of all necessary materials

Make copies for Business Meeting of Treasurer's report

  • Booth
  • Section Promotion:Send call for booth coverage help and keep a sign up list via email and website sign-up
  • Section Promotion:Coordinate withExecutive Officer, items to be sent to CSM from the Executive Office
  • DEADLINE Executive Officer: Pack items for shipment to CSM, memo listing contents sent to Section Promotion
  • Speaker Handouts
  • DEADLINE Jan 3 Executive Officer, Program Chair: Format speaker handouts to have them posted on Web site; notify Program Chair if any are missing
  • DEADLINE Jan 31Executive Officer: Post handouts on the Web site
  • Pre-Con Course
  • Executive Officer: Receive pre-con course handouts and copy
  • Awards
  • Awards Committee: Announce and solicit nominations for Section Awards
  • Awards Committee: Draft bio for Awards program during CSM

FEBRUARY

Events:CSM

Program Chair: Oversee pre-conference courses and educational programming

  • President:Chair the BOD and Business Meeting
  • Vice President: Present any Bylaw Changes to Membership (noticed prior) for considerations
  • Secretary:Keep official minutes of BOD and Business meetings
  • Treasurer: Present preliminary budget for the current year
  • Section Promotion:Coordinate booth staffing
  • Nominating Committee:Present slate of candidates to Exec Committee
  • Nominating Committee:Present slate of candidates at Business meeting. Solicit nominations from floor.
  • Awards Committee: Present Section Awards during business meeting.
  • SIG Chairs: Conduct SIG Meetings

Post CSM

  • President, Program Chair, Executive Officer: Thank you letters & Honoraria to CSM Speakers
  • Executive Committee, Board: Submit CSM expenses to Executive Officer
  • Secretary: Submit minutes to Executive Office and President for review, once reviewed, send to Executive Committee and Board.

President

  • DEADLINE Feb 15Submit Section Activity Report to Component Services Dept.
  • Write President's message for Web site (Spring)

Web editor

  • Work with Nominating Committee to submit information describing nomination process and appeal to vote
  • Submit President’s message

JOPTE

  • DEADLINECopyedits to Authors for Spring JOPTE
  • DEADLINEAuthor responses and Ads due

Awards Committee

  • Coordinate Awards mailing to Program Directors with Executive Officer

MARCH

Events: APTA Board of Directors Meeting, Alexandria, VA
Events:PT Day on Capitol Hill

President

Determine Representatives for Component Leadership Meeting and Federal Government Affairs Forum meetings and notify Executive Officer

  • Attend APTA March BOD Meeting
  • DEADLINEMain Motions toHouse of Delegates due to APTA Governance
  • DEADLINENominations for Emerging Leader Award due to Component Services

Nominating Committee

Elections

  • DEADLINE March 15 Nominating Committee: submit to Executive Officer: Biographical sketches, Ballot instructions, Ballot
  • Executive Officer: Coordinate elements of balloting: Draft ballot and bio statements, set up online voting ballot with Web designer in consultation with Nominating Committee Chair

Program Chair

  • DEADLINE March 16 Tentative Schedule requests to APTA for Annual Conference

JOPTE

  • DEADLINE Editor comments to Editorial Assistant

APRIL

Executive Officer

  • Coordinate with Section Promotion to readdy booth for display at Annual Conference
  • Send list of Annual Conference travelers to Meeting Services
  • Conduct conference call with Executive Committee if necessary
  • DEADLINE April 12 Work with mail house for JOPTE mailing
  • Mail JOPTE and letter to authors

MAY

ElectionsopenMay 1

  • Nominating Committee: notifyall candidates of results
  • Executive Officer: notify APTA of new officers
  • DEADLINE May 30 Executive Officer: Request updated contact information from Officersfor roster

ELC

  • DEADLINE May 1 Executive Officer: Print and mail promotional postcards for ELCto all section members

Professional Development

AC

Executive Officer

  • DEADLINE May 14Ask for agenda items from Officers
  • Send letters to all outgoing and incoming officers, Chairs, etc
  • Distribute P&P manuals to new officers
  • DEADLINE May 28Reports due from Officers
  • DEADLINE June 11Work withSecretary to e-mail CSM meeting agendas, reports, updated rosters, meeting locations to Executive Committee
  • Make copies for BOD and Membership meeting

Booth

  • Section Promotion: Send call for booth coverage help and keep a sign up list
  • Section Promotion: Coordinate with Executive Officer, items to be sent to Annual Conference from the Executive Office
  • DEADLINE Executive Officer: Pack items for shipment to CSM, memo listing contents sent to Section Promotion

Transition of Officers

  • Executive Officer: Order Plaques and created certificates for outgoing officer

JUNE
Events: House of Delegates, June 4-6Tampa, FL

Events: Annual Conference, June 6-9Tampa, FL

Events: Faculty Development Workshop, June 21-24, Indianapolis, IN

  • Section Promotion:Coordinate booth staffing

Post AC

  • Executive Committee, Board: Submit AC expenses to Executive Officer

President

  • Upcoming DEADLINE July 15 Submit dues amount to Component Services
  • Upcoming DEADLINE July 15 Estimate of component lobbying expenses to APTA Finance
  • Serve in HOD as Education Section Representative

Vice President

  • Review Section Policies and Procedures, including Bylaws in collaboration with Section Officers, BOD and Executive Director, as needed

Awards Committee

  • Announce timeline and Award Submission Deadline

Professional Development

  • Conduct Faculty Development Workshop
  • Executive Officer: Produce and mail workshop materials such as course manuals, badges, roster and certificates

JULY

President

  • DEADLINE July 15 Submit dues amount to Component Services
  • DEADLINE July 15 Estimate of component lobbying expenses to APTA Finance
    Executive Officer
  • DEADLINE July 7Submit Ads for JOPTE
  • DEADLINE Aug 7 Provide text to JOPTE for award submission

Professional Development

  • Submit bills from Faculty Development Workshops to Executive Officer

Research Chair

  • DEADLINE July 14 Abstract submissions

JOPTE

  • DEADLINECopyedits to Authors for Fall JOPTE
  • DEADLINEAuthor responses and Ads due

AUGUST

President

  • Write President's message for Web site (Fall)

Executive Officer

  • Conduct conference call with Executive Committee
  • DEADLINE Aug 22 Work with mail house for JOPTE mailing
  • Mail JOPTE and letter to authors

SIG Chairs & ELC Program Planning Committee

  • DEADLINE Aug 25 Work with Executive Officer to complete meeting room set up and event sheets for Educational Leadership Conference
  • Executive Officer: Make hotel reservations under master account, for authorized travelers
  • Executive Officer: Provide speaker contracts

Nominating Committee

  • Prepare "Call for Nominations" for Web site
  • Request Section roster from Executive Officer

JOPTE

  • DEADLINE Fall JOPTE to Business Manager
  • Schedule conference call for Spring JOPTE

Treasurer

  • Begin preparing budget for the following year

Nominating Committee

  • Begin soliciting names and developing a priority list of potential candidates

SEPTEMBER

President

  • Aid in Bylaws revision process, mailing to membership if necessary
  • Write letters of recommendation and nominations for APTA BOD and other offices, as recommended at Annual Business meeting
  • DEADLINE Sept 15 Submit agenda items for Board meeting at Educational Leadership Conference

Vice President

  • Bylaws reviewed, review final additions to bylaws chair, monitor submission of bylaws changes to Web Editor for consideration by BOD, as needed

Research Committee

  • DEADLINE Sept 1 Determine platform for CSM 2013 and sends letters
  • DEADLINE Sept 1 Determine rankings for CSM 2013 posters

Executive Office: Get final approved number of available posters slots from Chair of Program Chairs for CSM in collaboration with Research Chair

Program Chair

  • DEADLINE Sept 15 Partial event sheets for CSM 2013
  • DEADLINE Sept 20 Section Auxiliary Table Request Formsfor CSM 2013

Nominating Committee

  • Collect names of previous candidates not elected
  • Collect names of members contacted previously who indicated a willingness to run in subsequent years

Executive Officer

  • DEADLINE Sept 1 E-mail award announcement and application to all PT and PTA Program Directors
  • DEADLINE Sept 18 Announce award submission deadline on List serve
  • Determine who will attend NSC
  • DEADLINE Sept 25 Distribute agenda for Board meeting at Educational Leadership Conference

OCTOBER

Event: Educational Leadership Conference, October 5-7, 2013 Hyatt Regency Greenwich, CT

Executive Officer

  • DEADLINE Determine who will attend November Board Meeting and notify Meeting Services
  • Send Section booth to National Student Conclave
  • When pre-con course info is received, send to Marilyn Phillips (to determine CEUs) .Once final, send e-mail to all members, have posted on Web site and send announcement on list serve
  • Request pre-con brochure copies for distribution
  • DEADLINE Oct 24 JOPTE Ads

Vice President

  • Bylaws reviewed, review final additions to bylaws chair, monitor submission of bylaws changes to Web Editor; present to BOD for review and approvals for consideration by membership as needed

Section Promotion

  • DEADLINE Oct 20 Coordinate booth volunteers for NSC local members

NOVEMBER

Event: National Student Conclave, November 2-4 Arlington, VA

Events: APTA’s Board of Directors Meeting, November 29-December 2, 2012, Alexandria, VA

Executive Officer

Prepare for CSM

  • Send blast e-mail to all Section members (verify with Program Chair)
  • Receive CEUs from Prof Dev
  • Send list of travelers to Karen Miles

Nominating Committee

  • Continue to develop a list of potential candidates

DECEMBER

Event: State Policy & Payment Forum, December 1-3 Alexandria, VA (in conjunction with APTA Board Meeting)

Awards (due Dec 1)

Research Committee

  • Adopt-a-doc DEADLINE Dec 1
  • Executive Officer: Submit any Award applications to committee

Award for Leadership in Education

  • Executive Officer: Submit any Award applications to committee

Distinguished Educator in Physical Therapy

  • Executive Officer: Submit any Award applications to committee
  • Cerasoli Lecture
  • Executive Officer: Submit any Award applications to committee

President

  • Prepare Annual Report for APTA
  • Attend APTA Board of Director Meeting (if appropriate)

Executive Director

  • Mail JOPTE and letter to authors

CSM

  • Coordinate with Section Promotion to make sure the booth is ready for display at CSM
  • Conduct conference call with Executive Committee if necessary

January 2012

Top View