24 June 2016
Dear Councillor
A meeting of Southborough Town Council will be held at the Council Offices, 137 London Road, Southborough on Thursday 30 June 2016 at 7.00 p.m. at which your attendance is required.
AGENDA
1.APOLOGIES AND REASON FOR ABSENCE
2.DISCLOSABLE PECUNIARY AND OTHER SIGNIFICANT INTERESTS
Members, who have a Disclosable Pecuniary or Other Significant Interest within the meaning of the Kent Code of Conduct 2012 in any matter appearing on the agenda, are invited to declare that interest at this stage and sign the register accordingly.
3.PUBLIC OPEN SESSION
Standing Order 60(a). Members of the public may speak under this item as long as 24 hours notice of their wish to do so has been given the Town Clerk, and that the subject is relevant to this Committee. No speech may be for longer than five minutes except by resolution of the Committee or Council.
4.MINUTES
The minutes of the Full Council meeting held on the 28 April 2016 and 26 May 2016and the Annual Town Council Meeting of the 24 May 2016, need to be agreed and signed as a correct record.
5.TOWN MAYOR’S ENGAGEMENTS
Please see a list of the Mayoral engagements for the month of June 2016.
6.COMMITTEE PROCEEDINGS
To approve the proceedings of the following committee:-
Planning and Transportation:31 May and 13 June 2016
Parks and Cemeteries16 June 2016
Finance and General Purposes23 June 2016
7.LLOYDS BANK
Members to note the response from Lloyds Bank. Further discussions to take place on any further actions by the Town Council.
8.MOTION
The following motion has been put forward by Cllr Lewis-Grey.
“Southborough Town Council supports the Hub and is eager to see the planning application progress. We understand the risk to delays of approval for the exterior plans and recognise the need for the continuedspeedy publication of all non-confidential information for residents.”
9.MOTION
The following motion has been put forward by Cllr Lester.
“Southborough Town Council supports the next steps and timelines as submitted by the Project Manager and agrees to move forward within the stated time frame.”
The following timelines are put forward to assist in the progression of the development.
- 27 June Leafleting
- 1 JulyDesigns done
- 4 JulyDesigns go online
- 11 JulyInformation event in the Library9.00 a.m. to 1.00 p.m.
- 13 JulyInformation event in the Library3.00 p.m. to 6.00 p.m.
- 16 JulyInformation event in the Library10.00 a.m. to 1.00 p.m.
- 18 JulyEO Full Council meeting to vote on the planning application
- 27 JulyPlanning application to be submitted
- 19 OctoberPlanning outcome
10.REGISTER OF ATTENDANCE
Members to note the attached register of attendance for the last year May 2015 to May 2016. This is now on the website.
11.PROTECTION OF THE PLAYING FIELDS
Cllr Oakford will give an update on detail relating to the protection of the playing fields.
12.PENNINGTON GROUNDS PAVILION LEASE
Members to see the attached lease compiled by Kent Legal, for the use of the Pavilion as a Pre-School and Tea Rooms. Members to discuss and approve the document to enable it to be signed and sealed by the Chairman.
13.CONFIDENTIAL ITEMS
It is proposed that during the consideration of the following items the public and press shall be temporarily excluded (Standing Order 79):-
These items are considered confidential for the following reason(s)
Information relating to the financial affairs of the Council.
a)Confidential Council and Committee Proceedings- To approve the following confidential minutes:-
Council Meeting26 May 2016
Finance and General Purposes23 June 2016
b)Speldhurst Road ex- allotment site – Following the recent change of designation of this piece of land, discussions need to take place on its future.
c)Southborough Hub Project Update – An update will be given by Cllr Lester on the financial processes to date.
Brenda J Wickens
Town Clerk
24 June 2016