OK ST BD OF EXAMINERS FOR LONG TERM CARE ADMS. 3-19-2014

MINUTES

The Regular Board meeting of the Oklahoma State Board of Examiners for Long Term Care Administrators (OSBELTCA) was held March 19, 2014 at 10:00 a.m. The meeting location was at the Shepherd Mall Office Complex, 2401 NW 23rd, OSBELTCA Conference Room, Oklahoma City, Oklahoma. Mr. Bill Weaver, Chair, presided over the meeting.

MEMBERS PRESENT

Mr. Bill Weaver, Chair, OK City

Mr. Bill Pierce, Vice-Chair, OK City

Ms. Nancy Atkinson, OK City

Mr. Brett Coble, Ardmore

Ms. Georgia Devening, Choctaw

Ms. Nancy Poteete, Norman

Mr. Scott Calhoon, OK City

Ms. Nancy Pfeifer, Tulsa

Ms. Susan Haws, Glenpool

MEMBERS ABSENT

Ms. Susan Barnes, Sec-Treasurer, Edmond

Mr. Curtis Aduddell, OK City

Ms. Pat Bean, OK City

Ms. JackiMillspaugh, OK City

Mr. Jim Jakubovitz, Tulsa

Ms. Denise Wilson, Langley

OTHERS PRESENT

Mr. Gaylord Z. Thomas, Executive Director

Ms. Brinda White, Assistant Attorney General

Ms. Ginger Dean

Ms. Pam Duren

Mr. Ed Hendrix

Ms. Esther Houser

Mr. Kristina Eckerd

Ms. Torre Rountree

Mr. Eric Rountree

Ms. Precious Matthews

Ms. Sue Wantland

Mr. Bill Weaver, Chair, called the meeting to order and stated that we were in compliance with the Open Meeting Act and Authority.

Mr. Weaver asked Ms. Pam Duren to call roll to establish a quorum.

Present were Ms. Nancy Atkinson, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Nancy Pfeifer, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver, Ms. Susan Haws and Mr. Scott Calhoon. There was a quorum.

Mr. Bill Weaver asked the Board members to review the minutes of the 2-26-2014 Board meeting.

Motion was made by Mr. Brett Coble, seconded by Ms. Nancy Poteete, to approve the minutes of the 2-26-2014 Board meeting. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Nancy Pfeifer, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver, Ms. Susan Haws and Mr. Scott Calhoon. Negative – None. Abstaining – None.

Mr. Weaver asked the public to introduce themselves to the Board members.

Ms. Stacie Ware was unable to attend our Board meeting so her presentation for Board Service will remain on the agenda until next month.

Mr. Bill Weaver, Chair, appointed Ms. Nancy Poteete to the Education Committee.

In the absence of Mr. Curtis Aduddell, Chair of the Education Committee,Mr. Gaylord “Z” Thomas, Executive Director, gave the Education Committee report.

Mr. Thomas led the review, discussion and possible action regarding granting the request of a Nursing Home Administrator’s license.

Mr. Thomas informed the Board that Ms. Kristina Eckerd met the requirements for becoming a Nursing Home Administrator.

Motion was made by Ms. Nancy Poteete, seconded by Ms. Nancy Pfeifer, to approve Ms. Kristina Eckerd as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Nancy Pfeifer, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver, Ms. Susan Haws and Mr. Scott Calhoon. Negative – None. Abstaining – None.

Mr. Thomas informed the Board that Ms. Torre Rountreemet the requirements for becoming a Nursing Home Administrator.

Motion was made by Mr. Bill Pierce, seconded by Mr. Scott Calhoon, to approve Ms. Torre Rountreeas a Nursing Home Administrator. Motion carried with voting as follows:Affirmative – Affirmative – Ms. Nancy Atkinson, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Nancy Pfeifer, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver, Ms. Susan Haws and Mr. Scott Calhoon. Negative – None. Abstaining – None.

Mr. Thomas led the review, discussion and possible action regarding the granting of Adult Day Care Administrator’s license.

Mr. Thomas informed the Board that Ms. Precious Matthews met the requirements for becoming an Adult Day Care Administrator.

Motion was made by Ms. Nancy Pfeifer, seconded by Ms. Susan Haws, to approve Ms. Precious Matthews as an Adult Day Care Administrator. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Nancy Pfeifer, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver, Ms. Susan Haws and Mr. Scott Calhoon. Negative – None. Abstaining – None.

Licenses were presented at this time.

Mr. Thomas led the review, discussion and possible action regarding the request for continuing education hours for the following seminars:

Case Management Society of America of Eastern Oklahoma

2014 “Superheros in Healthcare” Conference

5-6-2014, Marriott Southern Hills, Tulsa, OK

Approved for 7 Hrs of CE

Motion was made by Mr. Bill Pierce, seconded by Ms. Nancy Poteete, to approve the aforementioned program. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Nancy Pfeifer, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver, and Mr. Scott Calhoon. Negative – None. Abstaining – Ms. Susan Haws.

DHS Aging Services

39th Annual OK Conference on Aging

Embassy Suites Norman Hotel & Conference Center

5-21-22-2014

Approved for 5 CEUs on 5-21-14, 3 CEUs on 5-22-14 –Total of 8CEUs

Motion was made by Mr. Bill Pierce, seconded by Ms. Nancy Pfeifer to approve the aforementioned program. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Nancy Pfeifer, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver, Ms. Susan Haws and Mr. Scott Calhoon. Negative – None. Abstaining – None.

Mr. Gaylord Z. Thomas led the review, discussion and possible action regarding the Probable Cause Committee Report.

Mr. Thomas informed the Board that the Probable Cause Committee recommended that there was no probable cause regarding 13-72(D).

Motion was made by Mr. Bill Pierce, seconded by Ms. Nancy Poteete, to accept the recommendation of the Probable Cause Committee that there was no probable cause regarding the aforementioned cases. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Georgia Devening, Ms. Nancy Poteete, , Mr. Bill Pierce, Mr. Bill Weaver, Ms. Susan Haws and Mr. Scott Calhoon. Negative – None. Abstaining – Ms. Nancy Pfeifer and Mr. Brett Coble.

Mr. Thomas informed the Board that the Probable Cause Committee recommended that there was no probable cause regarding 14-12(P).

Motion was made by Mr. Bill Pierce, seconded by Ms. Nancy Poteete, to accept the recommendation of the Probable Cause Committee that there was no probable cause regarding the aforementioned case. Motion carried with voting as follows: Affirmative –Ms. Georgia Devening, Ms. Nancy Poteete, Mr. Bill Pierce, Mr. Bill Weaver, Ms. Susan Haws and Mr. Scott Calhoon. Negative – None. Abstaining – Ms. Nancy Atkinson, Ms. Nancy Pfeifer, and Mr. Brett Coble.

Mr. Thomas informed the Board that the Probable Cause Committee recommended that there was no probable cause regarding 14-02(H) and 14-21(H).

Motion was made by Mr. Bill Pierce, seconded by Ms. Susan Haws, to accept the recommendation of the Probable Cause Committee that there was no probable cause regarding the aforementioned case. Motion carried with voting as follows: –Affirmative - Ms. Georgia Devening, Ms. Nancy Poteete, Mr. Bill Pierce, Mr. Bill Weaver,Ms. Susan Haws and Mr. Scott Calhoon.Negative – None. Abstaining – Ms. Nancy Atkinson,Ms. Nancy Pfeifer and Mr. Brett Coble.

Mr. Thomas informed the Board that the Probable Cause Committee recommended that there was no probable cause regarding 14-05(P)

Motion was made by Ms. Nancy Pfeifer, seconded by Ms. Susan Haws, to accept the recommendation of the Probable Cause Committee that there was no probable cause regarding the aforementioned case. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Georgia Devening, Nancy Poteete, Ms. Nancy Pfeifer, Mr. Brett Coble, Mr. Bill Weaver and Ms. Susan Haws, Negative – None. Abstaining –Mr. Bill Weaver and Mr. Scott Calhoon.

In the absence of Ms. Susan Barnes, Chair of the Finance Committee, Mr. Z Thomas led the review, discussion and possible action regarding the Finance Report. Mr. Thomas stated that the financial summary was in the packets and that we were ticking along doing pretty well. Mr. Thomas stated that his only concern was that Mr. Richard Mildren, the Board’s Prosecuting Attorney, is starting to exceed his current contract due to all the work he does for us. It looks like we will have to bump up his current contract to keep him employed through the fiscal year.

Mr. Thomas informed the Board of the flyer in the packet acknowledging the ACHCA(American College of Health Care Administrators, Oklahoma Chapter)event and asked Mr. Ed Hendrix if he would like to say anything regarding this to the Board members. Mr. Hendrix invited everyone to attend the Meet and Greet on the 28thof March from 6:00 pm until 8:00 pm at the Elks Lodge No. 417 in Warr Acres. Mr. Hendrix informed them that there would be an Election of Officers and also a look at the By Laws.

Mr. Gaylord Z. Thomas, Executive Director, gave his report as follows:

1. STRATEGIC PLAN: The Executive Committee has been working on aspects of strategic planning, specifically wrestling with Core Values and a Vision Statement so far. Next steps are to have a “workshop” type meeting to finalize and go to the next level (goals for the Board, perhaps committee level goals).

2. PROBABLE CAUSE: By the end of February, we had 25 cases referred or reported… in only 2 months. If we extend that pace over the year, that would mean 150 cases to go through this committee this year. Hopefully, it’s a momentary surge we’re experiencing and it will calm down. We normally have closer to 100 cases in a year (sometimes less, sometimes more). As of Monday of this week (17th), we were up to 31 already…unfortunately, no sign of slowing down. Discussion followed.

a. Administratively Closed – FYI – 14-15(P) was administratively closed; it was an online report and when we started doing follow-up communication with the “complainant,” we discovered that it was a bogus name, bogus address, bogus phone number, bogus email address… The conclusion was that it was anonymous and so it was administratively closed because we cannot accept anonymous reports. On another note, the issues are probably being addressed because that administrator has already had 3 OSDH referrals and another valid private report this year already.

3. CARL ALBERT APPLICATION: So everyone is aware, we had tabled the Carl Albert application for RC and RC/AL training at the February 2014 meeting pending a meeting with the course director and our Education Committee to answer some questions. Until that meeting occurs, that item will remain tabled and therefore not approved.

4. NAB EXECUTIVE COMMITTEE MEETING NOTES: Having just returned from this NAB meeting (and Susan Haws attended an “Item Writing” meeting at the same time/place and may have something to share as well from the aspect of the meeting she attended).

Ms. Susan Haws informed the Board that the Item Writing Committee involved writing national test questions for all levels of care that have a national test required and stated that this process was very formal, however very interesting and in depth. Ms. Haws alsostated that perhapsthe Board should consider reviewing our State Standards exam questions for validity and reliability. Discussion followed. Mr. Thomas continues with his report, I can say that the Professional Practice Analysis is complete and will be presented at the NAB Annual Meeting in Louisville. The “takeaway” for me is that NAB will be offering two new exams in the future (probably within 18-24 months). They will be offering a HCBS (Home and Community Based Services) exam as well as an “Executive” level exam that would encompass NHA, RC/AL and HCBS and aligns pretty well with our scope of practice including all three. For the Rules Committee, it’s probably worth taking note of and proactively thinking about. Implications include an anticipated quicker “licensure by endorsement” by people who may hold a “broader” based license that encompasses the whole of long term care. Discussion followed.

5. DATES OF INTEREST:

NEXT BOARD MEETING: April 23

NAB NCERS Committee Meeting – April 10-14 (Exec Dir out of the office*)

NAB Annual Meeting – June 3-6 – (Exec Dir out of the office*)

* NAB paying for travel/hotel

Mr. Thomas informed the Board that there is one space available within our budget for a Board member to attend the NAB annual meeting. Ms. Haws reminded Mr. Thomas that Ms. Susan Barnes had shown interest in attending this meeting.

Meeting adjourned at 10:45 a.m.

Respectfully Submitted,

SUSAN BARNES, SEC-TREASURER

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