Home School Reimbursement Procedures and State Guidelines for School Year 2017 -2018

Reimbursement for Home School materials:

  • State Aid entitlement for 2017-18 is $91.60 for students in grades K-12 and $22.91 for PT kindergarten students. (Subject to change January 2018 once enrollments are established and final allotment is determined.)
  • Student Report for Aids to Nonpublic Students must be received in our office by October 1, 2017.
  • IMPORTANT: Receipts or invoices must be submitted by Tuesday, May 1, 2018 for the School Year 2017-18 purchases. Receipts or invoices received after that date cannot be processed.
  • State Aid entitlement does NOT reimburse sales tax.
  • No software purchases that require a license will be reimbursed. (Ex: Microsoft Office, Photoshop, etc.)
  • Reimbursements for online instruction, if approved, will be made for the current year only; multiple year subscriptions will be prorated. (For example; if you purchase a 3-year subscription for a total of $90 you will be reimbursed for the current year in the amount of $30. You can only be reimbursed during the year of purchase therefore the 2nd & 3rd years would not be reimbursable.)
  • State Aid entitlement CANNOT be used to purchase USED materials. Used materials are not reimbursable.
  • Classroom sets of book orders must include one book for each student.
  • Purchase or order your materials after July 1, 2017. Receipts dated prior to July 1, 2017, will not be processed for School Year 2017-18.
  • Items purchased using State Aid become the property of New Prague Area Schools and must be returned to the District at the end of the school year to become part of ISD 721’s lending library.
  • Standardized tests are reimbursable.
  • Instructional materials (intended and designed for teacher use), equipment, consumables, and reference materials are not eligible for reimbursement.
  • Save your original receipts or invoices. For reimbursement each receipt must comply with financial and accounting practices of ISD 721 these include:
  • Receipts or invoices must be original and readable. Do not use a highlighter on receipts. It’s a good idea to make a photocopy of register receipts as back-up because the originals tend to fade. (Please bring the original & the copy.)
  • Receipts must include an itemized list of purchased items.
  • Receipts must show proof of payment. If the receipt or invoice does not show a clear proof of payment, you will be asked to provide further documentation such as copies of credit card statements, cancelled checks or possibly a bank statement.
  • Receipts for orders must include date of purchase and date of shipment.
  • Packing lists do not qualify for reimbursement.

When you have received all of your materials, you must bring them to the Community Education Office at 410 Central Ave. N in New Prague for review and to ensure that they meet state guidelines. Please call ahead at 952-758-1734 to set up an appointment to have your materials reviewed. For electronic purchases, bring in your device (ipad, Kindle, etc) so that downloaded books may be reviewed. If you have purchased educational software on a CD/DVD, please bring in the publisher’s description of the product, the CD/DVD and its packaging information. Original receipts are still required for this type of purchase.

Many non-reimbursable items are eligible for tax credits. Please note the difference and refer to Income Tax Fact Sheet 8 for more specific information.