Initial Faculty Appointment Checklist


Faculty Name & Credentials: ______
Hiring Department/School: ______

Requested Commencement (Start) Date: ______
Requested Rank: ______Tenure Status: ______

Templates are located on the Faculty Affairs website under Faculty Affairs - Hiring New Faculty / Forms at: http://web.unthsc.edu/departments/facultyaffairs/. Please bring packets to Chris Mason in EAD-220.

INITIAL FACULTY APPOINTMENT process CHECKLIST
packet deadline: No Later than 10 business days Prior to Start Date / INITIAL & DATE
PHASE 1: RECRUITMENT (Please refer to the HR Faculty Recruitment/Hiring Process on the Faculty Affairs website)
1.  Contact HSC Employment / Faculty Position Posted
2.  Applicants apply online/ Candidate interviews and recommendation done by Search Committee/ Candidate selected
3.  Notify HSC Employment to close position (must be open for 5 business days before closing)
4.  Log on to UNTHSC employment website and mark selected candidate as “offer recommended”
5.  HR Faculty Recruitment Approval (DO NOT proceed with offer until HR approval is received)
6.  Appointment Request Memo, Offer Letter, CV, and HR Faculty Recruitment Approval, sent to Dean for approval
7.  Offer Letter, Language Attestation, Criminal History Check, and Drug Screen consent forms sent to prospective candidate to sign and return to hiring department
8.  > Original Offer Letter and Language Attestation Form sent to Faculty Affairs
> Criminal History Check and Drug Screen consent forms sent to HR
PHASE 2: CREDENTIALING
Clinical Faculty: UNT Health Recruiter contacts QM to initiate credentialing process. QM will send credentialing approval notification to hiring department, UNT Recruiter, and Faculty Affairs.
Non-clinical Faculty: Notify faculty recruit to request official transcripts from the terminal degree university. Faculty Affairs will notify hiring department when transcripts are received.
ORIGINAL TRANSCRIPTS should be mailed directly to:
UNT Health Science Center, 3500 Camp Bowie Blvd., Fort Worth, TX 76107 Attn: Office of Faculty Affairs
PHASE 3: COMPLETE THE APPOINTMENT PACKET
·  2 External Letters of Recommendation (recommendation letters must be on letterhead)
·  Original Contract with Appendix B / NOTE: Signed by faculty member and department chair only. Faculty Affairs will route for final signature approval
PHASE 4: APPOINTMENT
·  HSC Employment sends notification for hiring department to order ePAR
·  Faculty Affairs routes packet for signature approval and forwards copy of Appointment Letter to HSC Compensation & Position Management to complete the hiring process in the system.

Complete Appointment Packet Items (Quick Reference Guide)

Packet Deadline: No Later than 10 business days Prior to Start Date

_____ HR Faculty Recruitment Approval

_____ Appointment Request Memo from Chair to Dean

_____ Original Offer Letter

_____ Current CV

_____ Language Attestation Form

_____ Pre-hire Consent Forms (Criminal History Check and Drug Screen)

_____ Credentialing Approval (QM notification or Original Transcripts)

_____ Letters of Recommendation (2 External on Letterhead)

_____ Original Contract w/Appendix B

_____ Order ePAR


Contacts:

Faculty Affairs

/ 817-735-2623

/ 817-735-2556

HSC Employment
/ 817-735-5458
Jacqueline Beardslee / /817-735-7665
/ 817-735-7662

UNT Health Recruiter

/ 817-735-5106

UNT Health Quality and Risk Management

/ 817-735-5144
/ 817-735-0170

Master-Office of Faculty Affairs, Revised May 30, 2013