eiNetwork Millennium 2006 Offline Circulation
Millennium Offline Circulation
**If for any reason you do not have an Offline Circ icon on the desktop – the application can be found using the following path:
My Computer àLocal Disk R àJunctions àMillennium160 àoffline àofflinecirc(it could also appear as offlinecirc.exe -- file type will be “Application”)
NOTE: You should only use Millennium Offline Circulation to check-out items. Do not check-in returned items, renew items, or create patron records in Offline Circulation.
In the section you will learn how to:
1. Set Millennium Offline Circulation Preferences
2. Check-out items
3. Upload transactions
Millennium Offline Circulation is used when your library has no Internet connection or the III server is unavailable. Normally, circulation transactions occur directly on the III server. When you use the Offline Circulation module, the transactions reside on your local PC. When you have access the III server again, you can transfer all of the transactions from your local PC to the server.
To open choose the Millennium Offline Circulation icon on your desktop.
Setting Preferences
NOTE: Setting the correct statistical group should be done prior to any transactions in the Offline Circulation module. Setting the statistics group correctly will give your library credit for circulations that occur when you are offline.
1. Choose View from the Menu bar and Preferences…
2. Type in Statistics Group number for your library (see Appendix J for your stat group number)
3. Check Barcode Validity should be unchecked to allow use of all barcodes in the system.
4. You may choose to print a due slip for each patron or item transaction by selecting the appropriate radial button:
o None
o One slip per patron
o One slip per item
5. You may edit the message to print on the due slips for Line 2. A default message has been set for all libraries on Line 1 for the telephone renewal number.
6. Choose Apply
7. Choose Quit
Selecting a Printer for Due Slips
1. From the File menu, choose Select Printer
2. Select the Receipt Printer options from your list of printers and the OK button.
Checking Out Items
1. Choose Check-Out mode by selecting the Check-out icon from the Navigation bar or select the mode from the Go menu or press F1.
2. Scan a patron barcode in the Key or Scan Patron ID Barcode: box
3. Enter due date using the format: mm-dd-yyyy
4. Choose N for no when prompted if it is an hourly loan.
5. Scan item barcode in the Key or Scan Item ID Barcode: box.
NOTE: You may scan multiple items that are being checked out to the same patron.
6. Select the New Due Date button to change the due date for an item being checked out to the same patron.
7. If you want to check out items to another patron, choose the New Patron button and scan in the next patron’s barcode.
Uploading Transactions:
NOTE: You may upload the transactions when the III servers are accessible and you are able to log into Millennium. You must upload transactions from each PC that you use Offline Circ on.
1. From the File menu, choose Upload circulation and patron data.
2. Choose Yes if you are able to login to Millennium Circulation.
· Millennium Circulation connects to the server and uploads the PC’s patron.dat and circ.dat files.
3. You will then get a confirmation message letting you know that all of the transactions were successfully uploaded to the server. Click on OK.
4. You must answer Yes to the next question of whether or not to erase the circulation transaction files. If you do not erase these old files from your PC, they will be uploaded again & processed the next time you use Millennium Offline Circulation.
5. A last confirmation message will display to let you know that all of the old transactions have been cleared successfully from your PC.
NOTE: Uploaded transactions will not appear in Millennium until the eiNetwork Support Center processes the uploaded Offline circulation transactions. This process is completed every morning as part of the morning operations procedures. If you wish for your transactions to be processed immediately after you upload, please call the Support Center and ask them to process your offline circulation transactions.
6. Select File and Exit to close the Offline Circulation program.
eiNetwork Training 123 2/12/2007