MINUTES
OF THE
MEETING
OF
INGLEBY BARWICK TOWN COUNCIL
HELD ON
WEDNESDAY20TH OCTOBER 2010
AT
INGLEBY BARWICK COMMUNITY HALL
HARESFIELD WAY
INGLEBY BARWICK
PREPARED BY
PAULA M. HALL
CLERK TO THE COUNCIL
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INGLEBY BARWICK TOWN COUNCIL
Minutes of the MEETING of INGLEBY BARWICK TOWNCOUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 20th October 2010 at 7.00 p.m.
PRESENT:Chairman/Town Mayor: Councillor W. Feldon.
Vice Chairman/Deputy Town Mayor: Councillor D. Sanderson.
Councillors:A. Graham, Mrs I.Machin, J. Myers and Mrs J. White.
OFFICER:Paula M. Hall,Clerk/Responsible Financial Officer.
IN ATTENDANCE:Ward CouncillorK. DixonIngleby BarwickWest
Ward Councillor R. Patterson Ingleby Barwick West
PC Jeff FleetNeighbourhood Police Team
Ingleby Barwick East
PCSO Matthew DinsdaleNeighbourhood Police Team Yarm
Stephen FryerBarwick's Own 2nd Secondary School Ltd (BO2SS)
Cheryl LowryBO2SS
Jan OliverBO2SS
1 Member of the public was present at the meeting.
The Chairman Councillor W. Feldon opened the meeting and welcomed all present to the October meeting of Ingleby Barwick Town Council.
Councillor W. Feldon went on to thank Councillor D. Sanderson for Chairing the September meeting in his absence.
APOLOGIES FOR ABSENCE.
Apologies for absence were received from or on behalf of Town
Councillors T.W. Bowman, Mrs G. Corr, Ms A. Hailes, Mrs E. Harrington, Mrs J. Kirby and Mrs S. Larkin.
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Town Councillor Mrs J. Kirby has also submitted her apologies in
advance for the Town Council meetings in November and December 2010.
IT WAS RESOLVED that the Town Council is in agreement to accept the apologies submitted by Town Councillor Mrs J. Kirby and a
dispensation be granted to Councillor Mrs Kirby in respect of her non attendance at meetings given thespecial circumstances.
Apologies for absence were received from Ingleby Barwick Ward Councillors who were attending a meeting of Stockton-on-Tees Borough Council (S.B.C.) this evening. It was noted however that Ward Councillors K.Dixon andR. Patterson (Ingleby Barwick West) would be attending the TownCouncil meeting afterwards.
99.10-11CODE OF CONDUCT – DECLARATION OF INTERESTS.
All Town Council Members present declared a personal/non prejudicial
interest in the following item on the agenda, as the Town Council are
custodian trustees of Ingleby Barwick Community Hall:
Agenda item no. 7-Proposed Youth Café Facility, Ingleby
Barwick.
All Town Council Members present declared a personal/non prejudicial
interest in the following item on the agenda:
Agenda item no. 16-Ingleby Barwick Town Council Office Lease.
Councillor W. Feldon declared a personal/non prejudicial interest in the
following item on the agenda, as he represents the Town Council on the
Community Hall Management Committee:
Agenda item no. 7-Proposed Youth Café Facility, Ingleby
Barwick.
Councillor W. Feldon declared a personal/non prejudicial interest in
the following item on the agenda, as he is a school governor at St. Francis of Assisi CofE Primary School:
Agenda item no. 20-Secondary School Provision, Ingleby
Barwick- 'Head Lease' Terms for the
Proposed 'Free School'.
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Councillor Mrs I. Machin declared a personal/non prejudicial interest in
the following item on the agenda, as she represents the Town Council on
the Community Hall Management Committee:
Agenda item no. 7-Proposed Youth Café Facility, Ingleby
Barwick.
Councillor Mrs I. Machin declared a personal/non prejudicial interest in
the following item on the agenda, as she is a school governor at St. Therese of Lisieux RC Primary School:
Agenda item no. 20-Secondary SchoolProvision, Ingleby
Barwick- 'Head Lease' Terms for the
Proposed 'Free School'.
Councillor J. Myers declared a personal/non prejudicial interest in
the following item on the agenda, as he represents the Town Council on
the Community Hall Management Committee:
Agenda item no. 7-Proposed Youth Café Facility, Ingleby
Barwick.
Councillor J. Myers declared a personal/prejudicial interest in the following item on the agenda, as he is a Member of Ingleby Barwick Art Group:
Agenda item no. 19 (e)-Request for Financial Assistance - Ingleby Barwick Art Group.
No further interests were declared.
100.10-11MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 15TH SEPTEMBER 2010. AFTERCONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD.
The Minutes of the Meeting held on 15th September 2010 were considered.
IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly.
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101.10-11PUBLIC PARTICIPATION.
The Chairman adjourned the meeting at this point to allow public participation.
No matters were raised and the meeting was reconvened.
102.10-11INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM - MONTHLY UPDATE.
The Chairman invited the Police representatives present to address the meeting.
PC Fleet gave a brief update on issues which had been dealt with or
were continuing to be dealt with.
It was noted that, in general, there has been a low incidence of anti social behaviour in Ingleby Barwick.
Reference was made to Halloween and Bonfire Night.
Reference was also made to the request for funding from the Town Council towards the purchase of a bicycle for PC Fleet. It was noted that
this was on the agenda for consideration and would be discussed later in the meeting.
A general discussion took place and particular reference was made to recent incidents of vandalism at Ingleby Barwick Community Hall and also the playing of ball games on the verges adjacent to the public highway.
IT WAS RESOLVED that the Town Council highlight the dangers of playing ball games adjacent to the public highway in their next community communication article.
The Chairman thanked the Police representatives for their attendance and the information provided and they left the meeting at this point.
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103.10-11 INGLEBY BARWICK ENFORCEMENT SERVICE – MONTHLY UPDATE.
It was noted that due to unforeseen circumstances Ingleby Barwick Enforcement Service would not be represented at the meeting.
104.10-11PROPOSED YOUTH CAFE FACILITY, INGLEBY BARWICK.
The Clerk reported that S.B.C. have advised that the position in respect of the proposal remains unchanged. The matter continues to be
progressed by S.B.C.
105.10-11MATTERS ARISING FROM THE MINUTES ON 15TH SEPTEMBER 2010
(a) Item 37.10-11 Greenside Shopping Centre car Park.
The Clerk referred to the update report which she had provided to
Membersprior to the meeting.
IT WAS RESOLVED that the information be noted.
(b) 50.10-11 Ingleby Barwick Town Council - Mayor's Sunday Service 2010/2011.
It was noted that the Mayor's Sunday Service took place on Sunday17th October 2010 atSt. Francis of Assisi CofE Church at 10.00 a.m.
The Service was very well attended and numerous positive comments had been received.
All involved were thanked for their time and input.
(c) 66.10-11St Francis of Assisi Primary School, Ingleby Barwick - Safe Crossing Provision.
It was noted that S.B.C. areto undertake a survey to ascertain if the site justifies a School Crossing Patrol. The results of the survey are awaited.
No further information to date.
IT WAS RESOLVED that the Clerk contact S.B.C. to ascertain as to
when the results of the survey will be available.
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(d) 87.10-11 Copse Lane, Ingleby Barwick - Footpath/Cycleway
Crossing, Road Safety Concerns.
The Clerk reported receipt of the response from S.B.C., a copy of which had been circulated to Members prior to the meeting.
It was noted that S.B.C. have suggested that white 'Keep Clear' markings be provided in the vicinity of the footway/cycleway crossing to protect the accessfrom parking and address the issue of obstructed visibility.
This marking is not backed by a Traffic Regulation Order although it does highlight to motorists that it is an area of the carriageway which should be kept clear of parking and could be enforced by Neighbourhood Enforcement Officers.
Consultation with residents where the marking would overlap their property boundary would be required.
It is noted that in this situation motorists have priority and, in accordance with theHighway Code and Green Cross Code pedestrians should wait for traffic to pass before starting to cross.
A plan indicating the proposed works was provided.
The Town Council's comments are requested. If the works are agreeable the consultations with directly affected residents will be undertaken.
The Town Council considered the information provided.
IT WAS RESOLVED that the Town Council has no comments to raise in respect of the proposed works and notes that S.B.C. will consult with
directly affected residents prior to the implementation of any works. The
Clerk to respond to S.B.C. accordingly.
(e) 89.10-11 Election Costs 2011.
The Clerk advised that she had sent a letter to S.B.C.requesting an estimate of the possible charges which may be incurred bythe Town Council should an election be required.
A response from S.B.C. is awaited.
(f) 90.10-11 Parish Council Liaison Forum, Monday 20th September
2010.
It was noted that the Minutes of the meeting have been circulated to Town Council Members for their information.
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(g) Cleveland Local Councils Association, Meeting 29th September 2010.
It was noted that the Minutes of the meeting have been circulated to Town Council Members for their information.
106.10-11ROMANO PARK & MULTI USE GAMES AREA - PROVISION OF LIGHTING.
A general discussion took place regarding the suggestion that lighting be provided both in Romano Park and at the adjacent Multi Use Games Area, to extend usage during the darker winter months.
IT WAS RESOLVED that the matter be considered further when Ward Councillor K. Dixon was present at the meeting.
107.10-11LAND ADJACENT TO INGLEBY MILL PRIMARY SCHOOL, WINDMILL
PARK - CONSIDERATION TO BE GIVEN TO A POSSIBLE FINANCIAL CONTRIBUTION FROM THE TOWN COUNCIL TOWARDS THE PROJECT.
The Clerk reported receipt of correspondence from S.B.C. providing an update following the drop-in session at Ingleby Mill Primary School on 16th September 2010.
Around 25 – 30 people attended throughout the session. Generally people were supportive of the project, the main concerns raised were older children, vandalism, anti-social behaviour and compounding the car parking problem. S.B.C. have had one written comment to date.
Following this and comments made at the Town Council meeting on 15th September 2010 the following amendments will be made to the masterplan:
- Fencing to be illustrated alongside Windmill Way
- More seating/boulders to be illustrated (seating for older children)
- The feasibility of lighting will be looked at
- Installation of a dog waste bin
- Increasing the amount of seating
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S.B.C. have instructed their Landscape Architect to proceed with costing and detailing Phase 1 of the scheme which will comprise (subject to costs):
- CCTV installation (a planning application for this will be submitted shortly)
- Fencing/gates along Windmill Way
- Renovation of the fencing behind the woodland
- Construction of the path, with a new gate into the school
- Installation of a dog waste bin
- Installation of seating, litter bins and picnic tables
- Drainage
- Wetland area creation and creation of the central mound
It is anticipated that they will be able to construct phase 1 in the spring. The outcome of the Playbuilder element of the project is still unknown.
S.B.C. have provided information regarding SITA Trust 'Enhancing Communities Programme' which states that grants of up to £ 50,000 are available to not-for-profit organisations whose community improvement project has an overall cost of no more than £ 250,000.
Not-for-profit organisations including not for profit organisations,
community groups, parish councils, local authorities and charities can apply.
The closing date for the next round of funding is 29th November 2010
with the notification of decision by 1st April 2011.
S.B.C. have queried as to whether the Town Council would be willing to submit an application for the 'Windmill Park' project. It is anticipated
that the majority of any funds sought would be for playequipment.
IT WAS RESOLVED that the Town Council is in agreement to pursue an application for funding if the project fits the 'Enhancing Communities
Programme' criteria. The Clerk to liaise with S.B.C. on the matter.
IT WAS RESOLVED that given the Town Council's agreement to pursue the above application consideration to a possible financial contribution towards the project from the Town Council be deferred at this point in time.
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108.10-11ESTABLISHMENT OF AN INGLEBY BARWICK 'FRIENDS GROUP'.
It was noted that no further meetings have been arranged to date.
IT WAS RESOLVED that the Clerk contact Tracy Roberts from Stockton Residents and Community Groups Association to ascertain an update on the matter.
109.10-11EASTERN AREA TRANSPORT STRATEGY STEERING GROUP MEETING, TUESDAY 21ST SEPTEMBER 2010 - NAMING OF
ROUNDABOUTS, INGLEBY BARWICK.
The Town Council's nominated representative on the Steering Group is Councillor D. Sanderson, who advised that he had attended the
meeting and provided a brief report back.
It was noted that the following matters had been discussed:
- Myton Way - Crossing point near roundabout adjacent to The Rings
- Thornaby Road - Bollards near Jolly Farmers public house
- Naming of roundabouts in Ingleby Barwick
- Lanehouse Road junction with Diamond Road improvements
- Redcar Road improvements
- Maltby Spur Road - Progressing with legal issues, hedge obstructing vision
- Pennine Way, Ingleby Barwick - speeding
- Windmill Park - safe crossing point on Barwick Way
- Maltby Village SID's
Reference was made to the correspondence received from S.B.C. advising that further to the Eastern Area Transport Strategy (ATS) stakeholder meeting held on 21 September 2010 it is proposed to investigate the practicalities of naming the roundabouts in Ingleby Barwick. S.B.C. would appreciate the Town Council’s views on the proposed name of “The Teal” for the first roundabout to be treated.
It is noted that naming roundabouts has traffic management benefits in that it assists motorists to navigate the area and is a useful aid when giving directions, names can also give a sense of local identity and historical reference.
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It is proposed to name the Ingleby Way/Lowfields Avenue/Beckfields Avenue roundabout “The Teal” after ahorse called "Teal" which won the 1952 Grand National race at Aintree.Teal was owned by Harry Lane from Stockton and trained by NevilleCrump, the jockey on the day was Arthur Thompson. Teal is also thenamesake of the Teal Public House which still incorporates part of theoriginal stable block and is thereby of local historical relevance.
The works to name this particular roundabout would simply require a header plate to be installed above the one existing roundabout sign at this location. The existing sign would be moved down to accommodate the header name plate and since no footway runs underneath, head clearance is not an issue and therefore no new posts are needed. The costs of these remedial works are £ 244.76 and it was agreed at the ATS meeting that this could be funded from the Network Safety budget from the current financial year.
The costs of naming other roundabouts are unfortunately more substantive since complete new signs are required due to the out of date materials the existing signs are made from (some have blue borders which DfT specify should be removed from the public highway by 2015), some signs are damaged and most are located on lit posts which is no longer a requirement.
Examples of anticipated costs for 2 other locations were provided.
At this stage S.B.C. would appreciate the Town Council’s views on the proposed name of “The Teal”, alternative suggestions are also welcomed. It is anticipated that this treatment could be applied in the first instance to one roundabout to see how it is received by local residents and businesses before any other roundabouts are treated given the financial implications involved.
IT WAS RESOLVED that the Town Council is in agreement with the proposed name of"The Teal" for the Ingleby Way/Lowfields Avenue/Beckfields Avenue roundabout. The Clerk to advise S.B.C. accordingly.
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110.10-11BULB AND TREE PLANTING PROJECTS, INGLEBY BARWICK.
The Clerk advised that the Town Council has £ 1,000 allocated in the budget for 2010/11 towards the annual tree planting project which they undertake in partnership with S.B.C. It was noted however that S.B.C. are doubtful as to whether they will have any funding this year for planting new trees.
Reference was made to the proposed tree planting scheme on the open space area fronting Florence Court, Ingleby Barwick.
With regard to the bulb planting project S.B.C. have advised that any bulbs whichthe Town Council require will, as with last year, have to be purchased however there will also be a maintenance charge per annum.
If the Town Council intends to go ahead with planting any bulbs a Service LevelAgreement would have to be set up for the maintenance.
The 2010 rates for the supply and planting of both daffodil and crocus bulbs were provided. The maintenance costs per square metre were also provided.
The Town Council considered the information provided.
IT WAS RESOLVED that the Town Council were in agreement not to undertake any bulb planting this year, however they would give the matter consideration again next year.
111.10-11OPEN SPACE AREA FRONTING FLORENCE COURT, INGLEBY BARWICK.
The Clerk reported receipt of correspondence from S.B.C. enclosing a revised plan showing the proposed planting scheme with the additional two trees included for the open space area located adjacent to Haresfield Way/Florence Court, Ingleby Barwick.
It is proposed that 4 No. Maples be planted adjacent to the existing 3 No. trees which are also Maples, to maintain this as a constant planting theme.
It is proposed that the 3 No. trees adjacent to the houses fronting Haresfield Way be flowering Cherries which are good for wildlife, visual amenity etc.
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The trees have been chosen partly for hardiness at this site but also to add some ornamental value.
The positioning is aimed at alleviating the problems with ball games which have been experienced, enhancing the landscape generally and with consideration to the future size of the trees and their proximity to houses i.e. reduction of light and view.
IT WAS RESOLVED that prior to any planting being undertaken, the Town Council consult with the residents who overlook the open space area to ascertain any comments they may have on the proposal. The Clerk to initiate the consultation accordingly.