Lions Club of Metung Inc.
MINUTES OF THE BUSINESS CLUB MEETING
(Reg. No. A8754Z) ABN: 81 395 987 119
The Business meeting was called to order on Wednesday the 24 September 2014
By the President: Desma Payne Time:6:05pm. Venue: Metung Yacht Club
Attendance: 8 Board Members (60%);
Plus 4 Club Members
______
Chair: President Desma Payne
Minute Taker: Secretary Peter Payne
Present: Peter Payne, Desma Payne, Jeanette Allen, David Allen, Graeme Howard, Allan Sandy, Andrew Bell, Tom Moore,Roger Bowen, Tony Foot, Ross Monteith, Rob Smith
The President opened the Meeting and welcomed Members present.
- Apologies: Hugh Hunter, Shannon Bennett, George and Joyce Radford, Suzanne O’Brien, Forbes and Freda McQuitty
- Minutes of last meetings:
Minutes of Business Meeting 23 July 2014 as circulated.
Moved Jeanette Allen, Seconded Tony FootCarried
Minutes of Business Meeting 27th Aug.as circulated.
Moved Ross MonteithSecondedDavid AllenCarried
Policy Minutes, as circulated.
Moved Tom MooreSeconded David AllenCarried
- Business arising from these minutes – defer to General Business
- Correspondence:
Correspondence in and out - as per list circulated, presented by the Secretary.
Correspondence moved Andrew BellSeconded Tony FootCarried
Actions: Delegates to District convention be Desma Payne and Peter Payne, Substitute delegate George Radford.
Moved Andrew BellSeconded Ross MonteithCarried
- Financial Report:
Treasurer Shannon was an apology. The Secretary presented reports for July and August.
Reports moved Peter PayneSeconded Allan SandyCarried.
The Secretary presented Accounts for Payment, as circulated.
Moved Rob SmithSeconded Ross MonteithCarried.
Andrew Bell asked if the Accounts for payment could show the totals in future.
5.1The Secretary asked if the Club would agree to purchase an accounting package as the
Accounts were becoming more complex, especially in relation to the creation of invoices and producing balance sheets. It was agreed that this should occur. That the Secretary and Treasurer action this.
Moved Ross Monteithseconded Rob SmithCarried
5.2The Secretary asked the club on behalf of the Treasurer to agree to remove Graeme Howard and Joyce Radford from the electronic banking authority and to give Treasurer Shannon Bennett electronic access to all the clubs bank accounts.
Moved: Andrew BellSeconded: Tom MooreCarried
- Other Reports:
6.1Presidents Report – as circulated.
6.22014 Carols Report – President Desma reported that arrangements were progressing, following a subcommittee meeting last this week with Graeme Howard, Andrew Bell and Desma. Graeme is arranging for the subcommittee to meet with Sarah to assist with organising the Program for the evening.
6.3Club Health Check – President reported that she was requested to complete this report and returned. Copy in Correspondence Folder for review.
6.430th Anniversary Dinner – it was agreed that it be a traditional Christmas sit down Dinner. Desma to follow up with yacht club.
6.5Community Bus. Peter Payne reported that the signwriting would be undertaken next week. Arrangements were in place for the launch on 10th October 2014 at the Primary School at 2.30pm, followed by an afternoon tea. Local community groups will be receiving a written invitation to attend. A DL card had been ordered to promote the Community Bus to local groups.
6.6Metung Fun Run/ English Pub Night. Tom Moore said arrangements were in place for the Pub night, and that tickets were selling at $20 pp. As there are a limited number of tickets he expected to be all sold shortly. Patties had donated pies for the event; there would be local vocal talent performing and some other activities to entertain.
6.7Metung market -11th October.
Lions BBQ 8.00 amRoster:Peter Payne, Rob Smith and Andrew Bell
10.00 am Roster:Tony Foot, Roger Bowen and Edune
Lions will ask for a marquee site – to promote Fun Run, Community Bus and Lions generally Tom Moore & Desma to man together with other members who would like to participate.
6.8 Fun Run Raffle Desma reported that monies were coming in from ticket sales. Approx $400
so far, she reminded everyone to return ticket butts and money no later than the October
Dinner night Wednesday, 8 October
6.9Fun Run Sponsorships – some monies in, others being followed up.
6.10 Replacement trailer for mobile Cool Room. – Secretary Peter reported that the trailer had
significant corrosion and that there were cracks in the welds in the frame. The trailer was taken to A1 Trailers in Bairnsdale for a quote to replace trailer and re-fit cool room to new single axle trailer. The quote for the new trailer including fitting of cool room and wiring etc is $2,500.
It was agreed that we should proceed with the work, and that $1000 deposit be drawn from Administration Account to commence the works.
Moved Andrew BellSecretary Ross MonteithCarried.
6.11Diabetics Aust –Life Course – President Desma reported that information had been sent out
to other groups in the area re the short course.
6.122014 Lions cake order – The Secretary reported that he had contacted George Radford regarding numbers ordered last year as a guide, prior to submitting order.
6.13SUPER Sunday – Kings Cove Golf Club – Tom Moore expressed the Club’s appreciation for the Club’s involvement. Everyone enjoyed a very pleasant day. Half the golf club Raffle was presented to Lions, and Lions sold tickets for our Fun Run Raffle. We hope to be able to make it an annual event.
6.14Father Christmas letters – Metung Primary have expressed interest in participating. Desma to follow up with the school. The cost for the letters is $57.60. Consensus of the meeting agreed to proceed with this project.
6.15Auditing of 2014 Accounts: Ray Mengler ( RAM Accountancy) has agreed to again audit our accounts. Books have been handed to him.
6.16Seats for Metung Medical Centre: The Secretary reported that two heavy duty outdoor seats had been purchased from Dahlsen Mitre 10 at $199 each, as agreed in the June meeting. These were in the shed ready to assemble and fit. Joy Smith to be advised and asked where they would like them to be placed.
6.17Memorial Plaques:
Betty Dack Approved Moved Graeme HowardSeconded Ross Monteith Carried
Hopkins ApprovedMoved Andrew BellSeconded Roger Bowen Carried
Trevorrow ApprovedMoved Rob SmithSeconded Jeanette Allen Carried
Jackson Flynn Haywood – Telephone and then email to President from Brevis Haywood regarding his grandson. The meeting discussed. Decision to approve on proviso that Grand Parent/s agree to use Plaque in future. Meeting asked Desma to pass this onto Bevis prior to handing over to Hugh Hunter for processing.
- General Business
7.1Blue Lions Polo tops – Rob Smith to be provided with same – with logo and name. Bairnsdale Menswear, other members reminded to order their named top if not already done so.
7.2Club AGM – due to the lateness of auditing our books the Club AGM will occur at the commencement of the November Club Business Meeting on 26th November at 6pm.
7.3Lions Notice Board – Metung: It was reported that the current board had been broken and
was beyond repair. It was agreed to order a commercial board as a replacement. $271.70 + freight/post. Desma to arrange.
Moved Andrew BellSeconded Tom Moorecarried
7.4Food Hygiene course- date will be moved to 15 October as some members cannot attend during school holidays.
7.5Club’s BBQ Trailer – Alan said he was waiting on a call from the person who was installing
the cupboards.
President Desma thanked everyone for attending before closing the meeting.
Meeting Closed 7.15pm
Coming Dates:
October, 2014
Friday10 October 2014LAUNCH of the Metung Community Bus at 2.30pm at the School
Friday10 October 2014ENGLISH PUB NIGHT – fundraising for the Fun Run Sponsorship
Satuday11 October 2014Metung Community Market – Sausage Sizzle & Lions Marquee stand
Wed15 October 2014Basic Food Hygiene Course (new date) @ 5.45pm
Sat18 October 2014Bunnings BBQ fundraiser, rostering required
Wed22 October 2014Business Meeting @ 6pm sharp at the MYC
Fri24 -26 Oct 2014District 201 V3 Convention (Mornington)
Free Healthy Lifestyle Program (Diabetes Prevention)
Location: RSL, 1 Stirling Road, Metung 3904
Term 4, 2014- Fridays at 1.30 - 3.00pm
Session 1 24/10/2014
Session 2 14/11/2014
Session 3 21/11/2104
Session 4 28/11/2014
Session 5 TBC 2015
November, 2014
Saturday8 NovMetung Farmers Market
Wednesday12 NovDinner Meeting: Guest Speaker: John Munns “From Terrorism to Tourism”
Friday14 Nov2014 Fun Run Cocktail Evening
Sunday16 Nov2014 Fun Run “Major Sponsor Dwyers Pty Ltd”
Saturday22 NovBunnings BBQ Fundraiser
Wednesday26 NovBusiness Meeting
December, 2014
Wednesday10 Dec30th Anniversary Metung Lions Club Celebrations
Saturday13 DecMetung Farmers Market – Sausage Sizzle Fundraising
Sunday14 DecMetung Lions Christmas Carols – fundraising raffle for the Metung CFA
Wednesday24 DecBusiness Meeting - CANCELLED