Polling Is a Great Way to Quickly Gather Information Or Compile the Preferences of Meeting

Conduct a poll

Polling is a great way to quickly gather information or compile the preferences of meeting participants.

What do you want to do?

·  Create a poll

·  Show or hide a poll

·  Close a poll

·  Remove a poll from the sharing stage

·  Edit the contents of a poll

·  Save poll results

·  Delete a poll

Create a poll

A poll in Microsoft Lync 2010 communications software consists of one question and up to seven possible choices. A meeting can contain many polls, but only one poll at a time can appear on the sharing stage, visible to all meeting participants.

NOTE Only meeting presenters can create and manage polls. If you are not already a presenter, the meeting organizer or another presenter can make you one.

1.  In the meeting window, click theSharemenu, and then clickNew Poll.
TheCreate a Polldialog box opens.

2.  Type a name for your poll, your question, and two or more possible answers.

3.  ClickOK.
If no one else in the meeting is sharing, your poll appears immediately to everyone in the meeting with the wordsPolls are openat the bottom of the stage.
If other sharing is taking place, you have the option to share your poll immediately, which would end the current sharing session, or save your poll in the content bin for later.

Show or hide a poll

As people respond to the poll, you and the other meeting presenters will see the results in real time.

·  To allow everyone in the meeting to watch the results, click theShow results to everyonebuttonat the bottom of the stage.

You or another presenter can switch back to hiding the results from meeting attendees.

·  To allow only presenters to watch the results, click theHide results from attendeesbutton.

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Close a poll

When polling is complete, close the poll.

·  To stop the voting, click theClose the pollbutton.
The wordsPolls are closedappear at the bottom of the stage. The poll results remain on the screen.

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Remove a poll from the sharing stage

When meeting participants have finished working with the poll results, you can remove the poll from the sharing stage.

·  To remove the completed poll from the sharing stage, clickStop Sharingin the upper-right corner of the stage.

·  The poll remains in the content bin to be used or saved later.

Edit the contents of a poll

Presenters can change a poll’s question or choices, either while polling is open (this restarts the poll) or privately, away from the general view. In either case, editing a poll erases any previous votes.

EDIT A POLL THAT’S CURRENTLY BEING SHARED

1.  At the bottom of the sharing stage, click theEdit poll question and choicesbutton.

2.  Make your changes, and then clickOKto make the changes public.
Meeting members can now begin voting on the edited poll.

EDIT A POLL THAT’S HIDDEN

1.  If the sharing stage isn’t open, click theSharemenu, and then clickShow Stage.

2.  ClickContent Listat the top of the stage, click the arrow next to the poll you want to edit, and then clickView Privately.

3.  Click theEdit poll question and choicesbutton.

4.  Make your changes, and then clickOK.

5.  Do one of the following:

·  To start the edited poll, click theOpen poll for everyone to votebutton.

·  To close the poll until later, clickClose My View.

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Save poll results

You can save a Lync 2010 poll as a CSV file. CSV files can be opened in Microsoft Excel spreadsheet software, which offers many types of charts for presenting the polling results.

If you save the poll while it is visible in the sharing stage, you also have the option of saving it as a PNG image.

SAVE THE RESULTS OF A POLL THAT’S CURRENTLY VISIBLE IN THE SHARING STAGE

1.  At the bottom of the sharing stage, click theSave pollbutton

2.  Type a file name, select the file type that you want, and then clickSave.

SAVE THE RESULTS OF A POLL WHEN THE SHARING STAGE IS OPEN, BUT THE POLL ISN’T VISIBLE

1.  In the sharing stage, click Content List, click the arrow next to the poll that you want to save, and then clickSave as.

2.  Type a file name and then clickSave.

SAVE THE RESULTS OF A POLL WHEN THE SHARING STAGE IS HIDDEN

1.  In the meeting window, click theSharemenu, and then clickShow Stage.

2.  ClickContent List, click the arrow next to the poll that you want to save, and then clickSave as.

3.  Type a file name, and then clickSave.

Delete a poll

To delete a poll that you no longer need, do the following:

1.  If the sharing stage is hidden, click theSharemenu, and then clickShow Stage.

2.  In the sharing stage, clickContent List, click the arrow next to the poll you want to delete, and then clickRemove from Meeting.