Generic job description and selection criteria

Job title / HR Administrator
Department
Grade and salary / Grade 5

Job description

Overview of the role

Undertakes the day to day administration of a departmental HR function

Responsibilities/duties

·  Advise line managers and staff members by telephone, email and face to face answering straightforward questions or undertaking research and interpreting procedures to answer more complex questions as appropriate

·  Accurately maintain all confidential personnel files

·  Manage the administration of recruitment exercises which will include; placing advertisements, generating letters to applicants and preparing short listing packs

·  Work with managers to design effective job advertisements and job descriptions ensure that they comply with University guidance and best practice

·  Prepare standard letters of appointment and contracts and ensure relevant right to work documentation, Occupational Health and ID checks are completed

·  Complete all monthly payroll changes, ensuring that the correct funds are utilised, highlighting any funding issues, and adhering to the University’s deadlines

·  Compile data for HESA return and quarterly HR Data return and run reports from the HR database to inform planning

·  Co-ordinate the Reward & Recognition scheme paperwork

·  Monitor fixed term contract processes, sick leave absence records, annual leave records, end of probationary periods and annual appraisal dates and highlight any issues to the HR manager/ Departmental Administrator

·  Provide administrative support to the HR team in including, room booking and note taking

·  Carry out induction sessions for all new staff

Selection criteria

Essential

·  GCSE (grade A-C) level English and Maths, or equivalent

·  Experience of working in an HR team/ HR role

·  Awareness of Data protection and information security guidelines

·  Ability to clearly and accurately communicate processes and procedures verbally and in writing

·  Demonstrable ability to prioritise workload and produce accurate, detailed work within deadlines

·  Experience of providing a high level of customer service

·  Experience of relevant administrative work including ability to use Microsoft Office and email

·  Ability to work independently and as part of a team

Desirable

·  Experience of working with an oracle based HR system