Campbell County Joint Powers Fire

Board of Directors

Business Meeting Minutes

July 13, 2016

JOINT POWERS FIRE BOARD OF

DIRECTORS’ MEETING MINUTES

June 8, 2016

ATTENDANCE: Steve Crow, Chuck Davis; Everett Boss, Cory Bryngelson, Ron Holmes and Ryan Gross.

STAFF and GUESTS: Chief William Shank, Donna Lhotak-Crippen, Jerrica Johnson and City Councilman Kevin McGrath.

PRE-MEETING

1.0 CALL TO ORDER

Board Chair, Cory Bryngelson called the meeting to order at 1800 hours at the Campbell County Fire Department Station 1 in Gillette, Wyoming.

2.0 WELCOME AND INTRODUCTIONS

Chairman Bryngelson introduced the attendees who are listed above under the heading “Staff and Guests.”

3.0 BUSINESS ADDITIONS AND DELETIONS

Chief Shank stated he would like the wording on May 11, 2016 minutes changed, on page 7 of packet under 2016-2017 Budget, rather than “Eliminate three positions” should read “leave three positions unfilled”.

3.1. AGENDA APPROVAL

Motion Ryan Gross moved, seconded by Everett Boss, to approve the meeting agenda as amended.

Everett Boss yes Lisa Finkey absent

Cory Bryngelson yes Ryan Gross yes

Steve Crow yes Ron Holmes yes

Chuck Davis yes

The motion carried.

4. PUBLIC COMMENTS

Councilman Kevin McGrath thanked Board member Everett Boss on behalf of the Mayor and Council for his dedicated time and service on the Joint Powers Fire Board. This was Everett last Board Meeting.

5.1 APPROVE CONSENT AGENDA

Motion Ryan Gross moved, seconded by Everett Boss, to approve the Consent Agenda.

· Regular Board Meeting Minutes May 11, 2016.

· Monthly Expenditures totaling $217,553.16

· 101 Function of the Fire Department Personnel Policies

· 103 Philosophy of Employment Relations

· 104 Employment At-Will

· 105 Shift Trades and Leave Selection Policy

· 201 Protecting a Productive Work Environment

· 202 Equal Employment Opportunity

· 203 Hiring

· 205 Introductory Period

· 207 Hours of Work

· 208 Outside Employment

· 211 Termination of Membership

· 212 Adoption of County Personnel Policies

· 304 Pay Policy

· 400 Overtime

· 401 Leave Selection

· 411 Inclement Weather or Emergency Closing

· 502 Breaks from Work

· 505 Personnel Record

· 508 Threats of Violence

· 510 Workplace Wrongdoing/Whistleblower Policy

· 100.040 Discipline Policy

Everett Boss yes Lisa Finkey absent

Cory Bryngelson yes Ryan Gross yes

Steve Crow yes Ron Holmes yes

Chuck Davis yes

The motion carried.

6.1 MANUAL CHECKS

Motion Steve Crow moved, seconded by Chuck Davis, to approve payment of the Manual Checks totaling $85,865.38

Everett Boss yes Lisa Finkey absent

Cory Bryngelson yes Ryan Gross yes

Steve Crow yes Ron Holmes yes

Chuck Davis yes

The motion carried.

6.2 BOARD MEMBER EXPENDITURES

Motion Ron Holmes moved, seconded by Ryan Gross, to approve “Gourmet on the Go” for the amount of $180.00 and Big Horn Hydraulics for $19.86

Everett Boss Abstained Lisa Finkey absent

Cory Bryngelson yes Ryan Gross yes

Steve Crow yes Ron Holmes yes

Chuck Davis yes

The motion carried.

7.1.1 CASH POSITION

Donna Crippen stated that we have raised all the money for Forced Entry so fundraising efforts are complete. We are waiting on sponsor plaques to come in.

We have received 4th Quarter Funding from the City and should get County this week.

7.1.2 FY 2015-2016 BUDGET VS ACTUAL

Donna Crippen stated everyone spending budgets. We are showing $365,280.00 is carry over.

7.1.3 ON CALL POLICY

Chief Shank talked about the changes to come into compliance with FSLA. Under new policy the Department will pay four people to be on call. They will be paid federal minimum wage from 6pm to 6am Monday through Friday and then 6pm Friday straight through until 6am Monday morning, there was discussion about how this would affect the budget.

7.1.4 LEAVE SELECTION PROCEDURE

Donna stated she had Chief Fox help construct shift trades and leave selection for this procedure. All policies and procedures go through policy committee

7.1.5 HOLIDAY PAY PROCEDURE

Just an update with all the changes. One of changes on the 24-hour shift is they used to be paid if they work 15 hours’ holiday pay, this procedure changed it to 12 hours a day.

7.1.6 VIOLENCE AND BALLISTIC PROCEDURE

Chief Shank stated that due to increased threat the Department has purchased four vests. This procedure covers the procedure when we have to use these.

7.1.7 BYLAWS

One change has been made. Election of officers shall take place annually at regular July meeting rather than December meeting.

7.2.1 CALL REVIEW

Chief Shank stated in the month of May the Department ran 111 calls which is an increase over the previous month. Chief expects that this number will continue to increase. No significant structure fires this month. Keeping an eye on conditions in Campbell County for possible fire ban to be put in place. Fireworks vendors are requesting longer sales period, but if the conditions don’t improve they will be banned as well.

7.2.2 TRAINING REPORT

Chief Shank stated the Seasonal Firefighters will have completed 2 weeks of classroom and hands on training when they began training on June 6th.

The wildland field day is to be held Saturday June 11th. This training is provided for current members of Recruit Academy and Seasonal Firefighter. Assistance conducting training is provided by the BLM High Plains District.

Recruit Academy will complete classroom training June 15th

7.2.3 FACILTY UPDATE

Chief Shank mentioned there was a Station 3 construction meeting June 7th and the project is proceeding as planned with late November early December being expected completion time. Structural concrete scheduled for mid-month.

7.3 CALENDAR OF UPCOMING EVENTS

Countywide meeting will be July 7th at the Training Center. Several members will be sworn in. City Council meeting is scheduled for June 19th and County Commissioners is June 27th. Next Fire Board Meeting will be July 13th.

8.1 APPROVAL OF 2016-2017 BUDGET

Donna stated the blue handout are all the cut items. We had cut are budget by the additional amount requested by the County Commissioners and the City Council. Kevin McGrath gave thanks on behalf of the City for all the hard work on the Budget.

Motion Everett Boss moved, seconded by Steve Crow, to approve the 2016-2017 Budget.

Everett Boss yes Lisa Finkey absent

Cory Bryngelson yes Ryan Gross yes

Steve Crow yes Ron Holmes yes

Chuck Davis yes

The motion carried.

RECESS

Motion Steve Crow moved, seconded by Everett Boss to recess meeting at 1843.

Everett Boss yes Lisa Finkey absent

Cory Bryngelson yes Ryan Gross yes

Steve Crow yes Ron Holmes yes

Chuck Davis yes

The motion carried.

Motion Ryan Gross moved, seconded by Everett Boss to reconvene meeting at 1853.

Everett Boss yes Lisa Finkey absent

Cory Bryngelson yes Ryan Gross yes

Steve Crow yes Ron Holmes yes

Chuck Davis yes

The motion carried.

9.0 EXECUTIVE SESSION

Motion Everett Boss moved, seconded by Chuck Davis to move into executive session at 1853 hours for personnel matters and potential litigation.

Everett Boss yes Lisa Finkey absent

Cory Bryngelson yes Ryan Gross yes

Steve Crow yes Ron Holmes yes

Chuck Davis yes

The motion carried.

Motion Ron Holmes moved, seconded by Everett Boss to come out of executive session at 2007 hours.

Everett Boss yes Lisa Finkey absent

Cory Bryngelson yes Ryan Gross yes

Steve Crow yes Ron Holmes yes

Chuck Davis yes

The motion carried.

11.0 ADJOURNMENT

Motion Everett Boss moved seconded by Chuck Davis to adjourn meeting at 2008 hours.

Everett Boss yes Lisa Finkey absent

Cory Bryngelson yes Ryan Gross yes

Steve Crow yes Ron Holmes yes

Chuck Davis yes

The motion carried.

Respectfully Submitted,

______

Chairman Cory Bryngelson Attest: Donna Lhotak-Crippen