Childcare Compliance 2014/15
FILE CHECKLIST*
Please tickornote N/A where not applicable
1 / Have you displayed the County Childcare Committee (CCC) approved Fees Policy and Calendar? / □
2 / If your service received Equal Opportunities Childcare Programme (EOCP) funding during 2000-2006, is your poster displayed? / □
3 / Are your fee records accessible? (ECCE/TEC/CCS where relevant) / □
4 / Are all signed PIP Parental Declaration Forms on file, for approved ECCE/TEC/CCS children? (*or original hardcopy registration form if waiting PIP next steps)
Are all signed parent/guardianfee payment letters/calendarson file, for approved ECCE/TEC/CCS children? / □
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5 / Are copies of ECCE staff qualifications accessible for all staff working with ECCE children? / □
6 / For TEC parents, include copies of receipts for any additional payments / □
7 / Are your records up to date in relation to all child leavers, deferrals and changes in level of service (e.g. changing from 5 days p/w to 4 days p/w). These updates should be processed through the PIP system once available (providers will be notified through the PIP Homepage when this facility becomes available). In the interim, all updates should be recorded and kept on file using the forms available to download from the PIP Homepage and through your local CCC. / □
8 / Are your roll books / attendance records up-to-date and available on site for the current period from September 2014? / □
9 / In the interest of Data Protection the service provider should dispose, in an appropriate manner, all documentation with PPSNs, once PIP forms with Registration ID is printed. / □
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11 / For TEC, include the parent/guardian signed TEC Fee Payment Policy/Letter that sets out any extras, if applicable (breakfast club, drop off/collection etc)
Are your TEC Parent sign-in forms kept on file and up-to-date? / □
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12 / CCS services only: In order to facilitate services with large numbers of children. We are providing a Pobal CCS FTE calculator form to assist in verifying numbers . We are requesting that services complete this form once every month using a sample 5 day week. Instructions for completion are available on the front tab ofthe spread sheet. The compliance visit will be based on the most recent form on file and should be kept within your Compliance Folder / □
Link to PIP Homepage:
*It is the responsibility of the service provider to ensure compliance with their contractual requirements. This checklist is intended for information purposes only and is not exhaustive. It is correct at time of release.