ROLE DESCRIPTION

Role:Clerk, Accounts Payable

Reports to: Finance Manager

Role Family:Corporate SupportLevel: D

Organisational Context:

Cerebral Palsy Alliance is the largest non-government provider of disability services in NSW, providing a range of services to people with cerebral palsy and other disabilities. These include accommodation, therapy, technology, employment, community access and support. Services currently operate in a highly decentralised model through 70 separate outlets.

Cerebral Palsy Alliance’s corporate offices are based at Terrey Hills. Their primary function is to provide the organisation with the necessary resources and support that will assist all operational areas to achieve Cerebral Palsy Alliance’s overall mission and strategic direction.

As part of the executive structure of the Corporate Head Office, the functions of finance are managed by the Finance Manager. The role of Account Payable is a corporate support role to this executive functional area.

Purpose, Nature and Scope of the Role:

This job exists in order that all goods and services purchased by Cerebral Palsy Alliance are processed and paid for within predefined time limits.

  • Process prompt cheque requisitions
  • Process creditor invoices
  • Ensure coding of invoices is correct
  • Reports are run and filed
  • Invoices and cheque requisitions are filed
  • Assist with opening and sorting mail
  • Other duties as requested

Organisational Relationships & Staff Establishment:

Core Competencies of the Role:

  • Organisational Knowledge
  • Leadership/Teamwork
  • Interpersonal Skills/Communication
  • Problem Solving/Decision Making
  • Legislation/Standards/Practice
  • Service Delivery

Professional Learning & Development:

Cerebral Palsy Alliance has a strong commitment to providing our employees with evidence–based, responsive professional development which includes the delivery of nationally accredited courses through its Registered Training Organisation.

It is compulsory for all new employees to complete Cerebral Palsy Alliances, Orientation and Induction Program in accordance with the current action PACT Learning Calendar. For further information please visit

Each employee must also ensure that learning and development, as outlined in the Annual Performance Appraisal, including knowledge of current Cerebral Palsy Alliance policies and procedures, is maintained.

Interpersonal Relationships:

Internal

  • Team Leader, Finance Manager, Chief Financial Officer
  • Divisional Managers
  • Line management as appropriate

External

  • Suppliers
  • Auditors

Role Dimensions:

Staffing:

Direct Reports:0

Indirect Reports:0

Budget:Nil

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Core Competencies / Competency Descriptors / Performance Outcomes
Organisational Knowledge /
  • Has a general understanding of the mission and values of CP Alliance
/
  • Able to locate and briefly describe the mission and values of CP Alliance
  • Demonstrates core values in workplace

  • Has a general understanding of CP Alliance’s key result areas and strategies
/
  • Able to locate and demonstrate a general understanding of the Strategic Plan
  • Understands how own job role contributes to achievement of the strategic plan

  • Has a general understanding of the impact and interaction of services/programs/departments of other CP Alliance services
/
  • Able to outline CP Alliance structure and give an overview of the services provided. Is able to explain how other services relate to head office functions

  • Has a general understanding of CP Alliance policies and procedures
/
  • Documented evidence of participation in relevant orientation programs
  • Able to locate relevant policies and procedures as required
  • Operates from code of conduct in line with policies and procedures

Leadership/Teamwork /
  • Ability to work with minimal supervision. Becoming self reliant.
  • Checks and guides the work of less experienced staff.
  • Becoming self-reliant.
  • Provides coaching on the job.
/
  • Demonstrates respect and accountability
  • Meets responsibilities and deadlines as agreed without prompting
  • Identifies the need for and seeks out support from manager to raise issues for action
  • Uses teamwork to minimise information sharing repetition
  • Actively contributes to a culture of teamwork

  • Works collaboratively as part of team
/
  • Identifies opportunities for contributing knowledge and advice to the workplace to further develop the service
  • Has a good knowledge of Manager’s workload and an overview of priorities
  • Discusses prioritisation and workload with Manager

Core Competencies / Competency Descriptors / Performance Outcomes
Interpersonal Skills/Communication /
  • Deals with non routine enquiries via phone and handles routine documentation in a timely manner and interacts with people via the use of documentation.
/
  • Liaises on a regular basis with senior staff
  • Seeks others expertise appropriately when enquiries need clarification and identifies who is the most relevant individual to discuss this with
  • Area is run in a professional and seamless manner, always supporting the core business of the organisation
  • Communicates in an approachable and non-assumptive manner
  • Recognises the impact of cultural diversity in work place and adjusts work practices accordingly
  • Respects that other professional approaches may differ
  • Liaises regularly with Manager regarding service developments and coordinates responses and ideas in a timely manner
  • Clearly documents liaisons with other services/programs and departments
  • Speaks regularly to key internal customers such as HR and Finance

  • Minimises conflict
/
  • Uses core values to resolve conflict and enhance teamwork and recognises and identifies the need for assistance in the process

Problem Solving/Decision Making/Research /
  • Actively identifies and resolves problems/ discrepancies within own work
/
  • Adopts a solution focused approach to practice and professional behaviour
  • Identified and utilised as a resource by other CP Alliance services in relation to the policies

  • Seeks supervisor’s assistance only when necessary. Adjusts own work accordingly. Highlights non-routine complex problems and suggests solutions
/
  • Seeks assistance from the manager around complex matters
  • Informs peers and manager appropriately when issues requiring attention are identified
  • Shares concerns around staff/team challenges with manager seeking assistance
  • Collaborates with manager when an area of concern is identified

Core Competencies / Competency Descriptors / Performance Outcomes
Legislation/Standards/Practice /
  • Has a working knowledge of all relevant standards and government legislation, e.g. WHS, Disability Services Act, Disability Services Standards
/
  • Demonstrates working knowledge of DSS and DSA and provides services that reflect these standards
  • Freely shares and disseminates information around legislation and practice so as to contribute to a culture of organisational teamwork

  • Understand the issues surrounding non-compliance to legislation and standards, and the impact this has on the organisation
/
  • Actively participates through all available means to develop better work practices in the service

  • Understands how work practices change and their impact across other work areas
/
  • Will share with team and managers ideas for new work practices

Qualifications/Experience /
  • Certificate III or equivalent work experience
/
  • Skill level and past work experience is evident in daily practice

Service Delivery /
  • Performs general administrative and or data entry duties including the maintenance of record systems (hard copy and electronic).
  • Deals with simple/routine correspondence.
  • Understands and adopts terminology appropriate to the area of work.
  • Presents a positive image of the organisation to the community and external customers.
/ Indicative typical duties and skills of this level may include:
  • Prompt cheques are issued one day after requisition is received.
  • Creditor cheques are issued within predefined guidelines
  • Cheques are distributed in line with CP Alliance NSW cash flow maximisation
  • Summary of information is available for reporting and distribution to assist in determining trends and collection of funds.

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Summary of knowledge, skills, experience and values:

Essential:

  • Computer literacy and familiarity with Microsoft packages – intermediate skill
  • level (Word, Excel, Outlook)
  • Basic proficiency in PowerPoint
  • Ability to function effectively as part of a team
  • Advanced interpersonal and written communication skills
  • Ability to prioritise work and meet deadlines
  • Commitment to the rights of people with disabilities
  • Commitment to learning and development

Desirable:

  • Previous experience of working with people with disabilities
  • Experience in working independently and as part of a team
  • Previous experience with ThankQ &/or Finance One or equivalent program

STATEMENT OF DUTIES

People and Culture does not require a Statement of Duties, however where duties vary amongst employees with the same (or generic) role description, the manager may choose to attach a detailed statement of duties to this document.

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